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Desk sharing for SMEs

with the price-performance champion

Are you interested in desk sharing software specifically for small and medium-sized businesses? Arrange a free initial consultation now.

Desk Sharing for SMEs | Flexopus
Arrange a demo appointment!

We offer Flexopus for companies of all sizes! We would be happy to make you an individual offer!

Workplace Management Software

Flexopus is a leading software solution in the field of workplace management. From workplace booking to visitor management to catering services, you can digitize all office processes with us.

200,000+

user

Locally hosted
Numerous users use Flexopus successfully.

2,000+

offices

Locally hosted
All office sizes can be digitized.

10+

Languages

Locally hosted
Flexopus is used internationally in multiple languages.
Workstation booking

Popular features of the Workplace Booking App

An overview of the highlight features of the desk sharing app Flexopus. This allows you to implement your hybrid office concept in a resource-optimized and digital way.
Interactive office plans

The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated map editor, administrators can create and edit maps directly in the application.

Flexible vs. fixed vs. mobile workplaces

With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!

Management with groups

Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.

Who is in the office today?

With the Flexopus Live Map, you can see your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.

Smart Office Statistics

On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus, you can always keep an eye on the occupancy of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.

User-friendly workplace solution Flexopus

How the workplace booking system works

Click interactively through our application! See for yourself how fast, easy and intuitive the desk sharing software works.
Take a tour of product
Permanent, flexible and home office workplaces

Designing a hybrid working model with Flexopus

Visualizing your offices from a bird's eye view enables intuitive booking of flexible workspaces and the implementation of new and hybrid work concepts.
Managing flexible workplaces

Decide which workstations can be booked, store special features or temporarily block tables.

Assign jobs permanently

Workstations can also be permanently assigned to a person, provided that not all employees participate in the flexible desk sharing model.

Map home office

Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.

Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Workstation booking software

Functions at a glance

The following functions can be used with Flexopus
Interactive maps
Interactive maps

Our intuitive office plans visually display available workstations and simplify booking.

Real-time overview
Real-time overview

Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.

Equipment filter
Equipment filter

Filter workstations by features such as monitor or standing desk to find the perfect spot.

Serial booking
Serial booking

In addition to individual bookings, multi-day and series bookings can also be optionally configured.

Check-in function
Check-in function

The check-in function allows you to obtain digital confirmation of attendance.

Set favorites
Set favorites

Mark your favorite colleagues and tables as favorites to book the ideal spot faster.

Permanent workplaces
Permanent workplaces

Assign specific seating to employees who require permanent desk space.

User groups
User groups

Manage permissions specifically via user groups – at office or workstation level.

Integrations with FLEXOPUS

Integrations with third parties

Integrate Flexopus with other software solutions to ensure a smooth working day. Flexopus can be fully integrated with Microsoft Teams, Outlook, Exchange Online, Azure Active Directory, but also with Google and many other IT systems.
Workplace Management Software

Workplace Management with Flexopus

Flexopus offers several office management software modules to make office space management even easier and more digital.
Workplace booking with Flexopus

Workstation booking

Manage bookable and fixed workstations effortlessly with Flexopus – we make your office digital and efficient!

Workplace booking with Flexopus

Parking booking

Simplify parking management with Flexopus and save your employees the time-consuming search for parking spaces.

Workplace booking with Flexopus

Room booking

Synchronize room bookings from Microsoft or Google with Flexopus or make bookings directly through Flexopus!

Workplace booking with Flexopus

Meeting room displays

Display the occupancy status of your meeting rooms on digital door signs and book rooms conveniently on site.

Workplace booking with Flexopus

Visitor management

Register your visitors directly via Flexopus – the visitor management system records all guests reliably and easily.

Workplace booking with Flexopus

Catering & Facility Services

Book additional services like our catering service to conveniently order coffee and breakfast for your meetings.

Workplace booking with Flexopus

Asset Management

Book everything! Using Flexopus, colleagues can flexibly book assets such as vehicles or IT hardware and handle the entire administration efficiently.

Workplace booking with Flexopus

Smart Locks (Beta)

Link smart locks with Flexopus and manage access directly through Flexopus!

Workplace booking with Flexopus

Are you interested?

Contact us for a free demo appointment! Get a personalized offer from our sales team!

FAIR AND TRANSPARENT PRICING MODEL

We calculate based on resources - easy & fair!

Flexopus calculates prices based on resources and not on users. The number of resources, such as the number of workstations, meeting rooms and parking spaces, is often lower than the number of users and therefore ensures fair costs.
Monthly
Annually Save up to 20%
Demo Plan

Demo Plan

Try Flexopus with all features for free for 30 days!

Free

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demo plan

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All starter features

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All business features

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Preconfigured data

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30 days free

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No credit card required!

Starter Plan

Starter Plan

For companies looking for a cost-effective solution.

1.59

1.99

/Resource/Month

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starter plan

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Unlimited users

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Workplace booking

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Parking booking

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Room booking

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Building management

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Live schedule /find colleagues

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Microsoft Teams app

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Data protection configurations

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Mobile apps

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REST API

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Multi-tenant support

Business Plan

Business Plan

For companies that want to use Flexopus fully integrated.

2.99

3.49

/Resource/Month

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business plan

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All basic functions

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Single Sign On/SAML2/SCIM

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Group management

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More admin roles

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Statistics/data evaluation

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Check In Module

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QR Codes

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Microsoft Exchange Online

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Google Calendar integration

Enterprise

Enterprise

For larger organizations with 50 or more resources - with volume discounts.

Upon request

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Enterprise Plan

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All basic functions

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All business features

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Individual offer

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Volume discount

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Key Account Manager

* A resource is a workplace, a parking space or a meeting room.

MADE & HOSTED IN GERMANY

Data protection & Data security made in Germany

Your data belongs to you and no one else. The Workplace Management App Flexopus was developed in Germany in compliance with the highest data protection standards.
Federal Association of IT SMEshosted in GermanyFederal Association of IT SMEs
Federal Association of IT SMEsFederal Association of IT SMEshosted in Germany

Hosted in Germany

Flexopus is hosted in Germany by Hetzner Online GmbH.
Locally hosted

GDPR compliant

The data is managed at Flexopus in accordance with the GDPR.
GDPR compliant

ISO27001 certified

Flexopus is certified by TÜV Rheinland according to ISO27001:2022.
team
Federal Association of IT SMEsFederal Association of IT SMEshosted in GermanyFederal Association of IT SMEsFederal Association of IT SMEs
CONTACT

What are you waiting for?

We will be happy to advise you on your workplace management solution and work together to find the perfect solution for you.
We provide our solution for companies of all sizes. We would be happy to make you an individual offer.