Catering & Facility Services for the office
Integrate your service providers for catering, cleaning, etc. directly into the Flexopus workplace management app to make their services easily bookable. This digitalizes and simplifies the ordering of office services.
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Service provider functions at a glance
Catering and service providers
Manage service providers that provide services in the office. E.g. an external service provider that provides catering services for meetings, a janitorial service or connect your IT service desk or cleaning service provider.
Manage offered services
Service provider services can be managed in the admin area. Whether it is the provision of drinks and catering for meetings, spot cleaning of the office, IT support or seating for meetings, almost everything can be mapped.
Manage orders
As an administrator, you can easily manage the catering and facility services ordered by employees via Flexopus. In a clear display, you can see all orders in real time and flexibly adjust the status (accepted, rejected).
Approve orders
Specify which role holders are allowed to release orders to external service providers. Determine in which cases approval must be requested and easily keep track of expenses, including cost center allocation.
Limit orders
Establish framework conditions for catering and facility services orders by employees. Determine exactly which quantities can be ordered, how far in advance orders must be placed, and much more.
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The advantages of connecting your service providers to Flexopus
App connection
Book catering, facility management, IT services and other office services directly via the Flexopus app.
Keep an eye on costs
Keep track of office service spending with order limits and cost center allocations.
User-friendliness
Anyone with authorization can book Catering & Facility Services in no time directly in the app.
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Multifunctional
Define all required services and integrate them via the Catering & Facility Services module of Flexopus.
Provider management
All service providers are presented in a clear list to enable easy access.
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Building assignment
You specify exactly which caterer or other service provider offers which services at which location.
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GDPR compliant
All data is processed in Germany strictly in accordance with the GDPR and ISO27001 certification.
Categories
Divide the products you can order into clear categories to make the ordering process even more efficient.
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Buchen Sie eine Live-Demo!
We will guide you through the application during a joint appointment.
Order Workplace Services on top
Catering Service
Take the best care of your guests and employees by integrating your catering service directly into Flexopus. With just a few clicks, you can order everything you need for catering at meetings or events. This saves you time and ensures smooth organization at the same time.
Catering Service
Take the best care of your guests and employees by integrating your catering service directly into Flexopus. With just a few clicks, you can order everything you need for catering at meetings or events. This saves you time and ensures smooth organization at the same time.
Facility Service
Arrange the repair of tables, inventory and anything else that gets damaged in everyday office life quickly and easily. This way you can ensure that repairs are completed promptly. You can also have rooms properly furnished or equipped with technical equipment for meetings and events.
Facility Service
Arrange the repair of tables, inventory and anything else that gets damaged in everyday office life quickly and easily. This way you can ensure that repairs are completed promptly. You can also have rooms properly furnished or equipped with technical equipment for meetings and events.
IT service provider
Unfortunately, hardware, software and printer problems are part of everyday office life. With Flexopus, you can order specialists directly to your workplace by registering an IT service as a service provider or your IT service desk and making them bookable. This is how you can easily minimize downtime in your daily work routine!
IT service provider
Unfortunately, hardware, software and printer problems are part of everyday office life. With Flexopus, you can order specialists directly to your workplace by registering an IT service as a service provider or your IT service desk and making them bookable. This is how you can easily minimize downtime in your daily work routine!
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cleaning service
Leave the cleaning of your space to the professionals by managing cleaning service providers through Flexopus. Order the services you need from your trusted cleaning company in just a few clicks! This saves you time and ensures that your rooms are always clean.
cleaning service
Leave the cleaning of your space to the professionals by managing cleaning service providers through Flexopus. Order the services you need from your trusted cleaning company in just a few clicks! This saves you time and ensures that your rooms are always clean.
Frequently Asked Questions
Is it possible to integrate existing catering & facility service providers into a desk sharing app?
Yes, many desk sharing apps such as Flexopus allow service providers to be integrated so that office services such as catering, trash removal, desinfection of tables, ordering office supplies or seating options for meetings are easy to book. Employees can make inquiries directly via the app, which centralizes processes and makes them more efficient. Real-time data ensures smooth coordination and rapid processing.
How can workplace management software support the coordination of cleaning services?
Employees and administrators can assign and prioritize cleaning and maintenance tasks and notify the relevant teams directly. As a result, work areas always remain clean, functional and ready for use. At the same time, resources are better used, overloads are prevented and a smooth process is ensured.
What are the benefits of integrating catering services into a desk sharing app?
The integration makes it possible, among other things, to host visitors and employees directly in the desk-sharing app when booking meeting rooms. All details about the order and the desired delivery time are forwarded directly to the responsible caterer, which is ideal for smooth meetings and events. This saves teams time and prevents communication errors during the organization.
How do I define who can order catering and facility services?
Use the Flexopus admin interface to set permissions. You decide which roles or teams can trigger orders, which require approval and which cost centers are charged. As a result, internal control and budget responsibility are maintained.
Can I combine catering orders with room reservation?
Yes, it can be done seamlessly. When booking a meeting room, you can directly request catering or additional services. In this way, everything is organized in one step — space, food, technology — without double coordination or manual additions.
Can I set framework conditions for orders (e.g. quantity limit, lead time)?
Yes, administrators can define individual guidelines for booking catering and facility services, such as maximum order quantities, lead times or permitted service providers. In this way, processes can be automated and overloads or short-term changes can be avoided.
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