Make catering and office services bookable
Integrate your service providers for catering, cleaning, and other services directly into the Flexopus Workplace Management App to make their services easily bookable. This digitalizes and simplifies the ordering of office services.
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Already in use in over 4,000 offices!
This is how connecting external service providers works!
Service Provider: Features at a Glance
Catering and service providers
Connect both internal and external service providers, for example a caterer who provides refreshments for meetings, a cleaning service provider, or your IT service desk.
Manage offered services
Service provider services can be managed in the admin area. Whether it's providing drinks and catering for meetings, spot cleaning of the office, IT support or seating for meetings, almost everything can be provided.
Manage orders
Once employees have booked catering and facility services for rooms, administrators can easily manage these bookings. In a clear overview, you can see all orders in real time and flexibly adjust the status (accepted, rejected).
Approve orders
Define which role holders are allowed to approve orders to external service providers. Determine in which cases approval must be requested and easily keep track of expenses, including cost center allocation.
Limit orders
Establish guidelines for catering and facility services orders placed by employees. Specify exactly how many units may be ordered, how far in advance orders must be placed, and much more.
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The advantages of connecting your service providers to Flexopus
App integration
Book catering, facility management, IT services and other office services directly through the Flexopus app.
Outlook Add-In
Book services directly via the Flexopus Outlook Add-In. These will be automatically assigned to the meeting room.
user-friendliness
Any authorized person can book Catering & Facility Services directly in the app in no time.
Keeping costs in mind
Keep track of your office service expenses with order limits and cost center allocations.
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Building allocation
They specify exactly which caterer or other service provider offers which services at which location.
Categories
Divide the products available for order into clear categories to make the ordering process even more efficient.
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GDPR compliant
All data is processed in Germany strictly in accordance with the GDPR regulations and ISO 27001 certification.
Provider management
All service providers are presented in a clear list to enable easy access.
Book a live demo!
Are you interested or do you have any questions?
Order Workplace Services on top
Catering Service
Take the best care of your guests and employees by integrating your catering service directly into Flexopus. With just a few clicks, you can order everything you need for catering at meetings or events. This saves you time and ensures smooth organization at the same time.
Catering Service
Take the best care of your guests and employees by integrating your catering service directly into Flexopus. With just a few clicks, you can order everything you need for catering at meetings or events. This saves you time and ensures smooth organization at the same time.
Facility Service
Make arrangements for the repair of tables, inventory and anything else that gets damaged in everyday office life, so that repairs are carried out promptly. You can also have rooms properly furnished or equipped with technical equipment for meetings and events.
Facility Service
Make arrangements for the repair of tables, inventory and anything else that gets damaged in everyday office life, so that repairs are carried out promptly. You can also have rooms properly furnished or equipped with technical equipment for meetings and events.
IT service provider
Unfortunately, hardware, software and printer problems are part of everyday office life. With Flexopus, you can order specialists directly to your workplace by registering an IT service as a service provider or your IT service desk and making them bookable. This is how you can easily minimize downtime in your daily work routine!
IT service provider
Unfortunately, hardware, software and printer problems are part of everyday office life. With Flexopus, you can order specialists directly to your workplace by registering an IT service as a service provider or your IT service desk and making them bookable. This is how you can easily minimize downtime in your daily work routine!
Cleaning service
Leave the cleaning of your space to the professionals by managing cleaning service providers through Flexopus. Order the services you need from your trusted cleaning company in just a few clicks!
Cleaning service
Leave the cleaning of your space to the professionals by managing cleaning service providers through Flexopus. Order the services you need from your trusted cleaning company in just a few clicks!
Customer reviews of the Workplace Management App
Frequently Asked Questions
Is it possible to integrate existing catering and facility service providers into a desk sharing app?
Yes, many desk sharing apps like Flexopus allow the integration of service providers, so that office services such as catering, wastebasket emptying, disinfection of tables, ordering office supplies or seating options for meetings can be easily booked. Employees can submit requests directly via the app, thereby centralizing and streamlining processes. Real-time data ensures smooth coordination and fast processing.
How can workplace management software support the coordination of cleaning services?
Employees and administrators can assign and prioritize cleaning and maintenance tasks and directly notify the responsible teams. This ensures that work areas remain clean, functional and ready for use at all times. At the same time, resources are used more efficiently, overloads are prevented, and a smooth process is ensured.
What are the advantages of integrating catering services into a desk sharing app?
The integration makes it possible, among other things, to To arrange catering for visitors and employees when booking meeting rooms directly in the desk-sharing app. All details regarding the order and the desired delivery time are forwarded directly to the responsible caterer, which is ideal for smooth meetings and events. This saves teams time and helps avoid communication errors during organization.
How do I define who is allowed to order catering and facility services?
You define permissions via the Flexopus admin interface. They decide which roles or teams are allowed to place orders, which require approval, and which cost centers are charged. This ensures that internal control and budget responsibility are maintained.
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