Measure and analyze office utilization

All the data we collect in Flexopus is made available to you in a processed form in the Smart Analytics Dashboard. Analyzing this historical data provides you with important insights into the utilization of your spaces, resources and assets, and gives you a detailed overview of your visitors.

DESK SHARING STATISTICS

Utilization analyses of buildings

In the dashboard you can see at a glance which properties are most popular or on which days of the week the most bookings were made. In addition, statistics on booking numbers in months, days or hours are collected.

STATISTICS FOR EVERY FLOOR PLAN

Utilization analyses of floors

The utilization of your space can also be evaluated at floor level. Choose between predefined and individual time periods to anonymously evaluate your employees' bookings. Temporary peaks and other key figures are easy to identify thanks to a variety of evaluations.

IMPORT & EXPORT FUNCTION

Own evaluations via data export

If the dashboard is not sufficient for you and you require more in-depth analysis, our export function is available. This allows you to export all data collected by Flexopus in CSV format and further process it in Microsoft Excel, Google Sheets or the data processing program of your choice. Furthermore, real-time export of analytics via REST API to other systems such as Microsoft Power BI or Tableau is possible.

User statistics

User-level statistics

As an optional setting and with appropriate consent, evaluations can also be carried out at user level. How often does a specific employee book workstations or parking spaces? How many meeting rooms are booked? Which colleagues come to the office the most? However, user-level evaluations are disabled by default for data protection reasons.

Flexopus Note!

In order to meet our data protection and data security standards, we do not evaluate personal data in the dashboard in the Flexopus standard configuration. Analyses are carried out exclusively at the object level and thus meet even the highest compliance requirements of data protection officers or works councils.

Book a live demo!

Are you interested or do you have any questions?

Markus Merkle

Sales Manager

Book now

Office occupancy statistics

Identify popular objects on the heatmap

Identify low and high occupancy rates of properties at a glance on our heatmap.

Bird's Eye View of Parking Space Booking with Flexopus Parking Software

Analyze booking behavior

Optimize your hybrid office

Analyzing historical data helps you make decisions about organizational and facility-related optimizations in the office. There are many concrete use cases for this decision-making aid. For example, costs can be saved, employee satisfaction increased and everyday office life optimized.

Find peak times

Identify days when your offices are too crowded. The resulting noise can quickly lead to stress. You can counteract this with special attendance regulations on these days.

Save on rent

If the utilization of your space is permanently low, you can quickly find out in the Smart Analytics Dashboard. Excess space can be rented out, which can save costs.

Optimize areas

Identify underused rooms or areas in seconds and relocate employees to other areas. Reducing the area helps to save energy costs.

1 / 7

Shared Desk Reservations in Calendar View

Statistics Overview

Flexopus offers a variety of utilization analyses. Use the provided metrics or export the data to create your own statistics.

Utilization analyses of objects

Set targets for office occupancy and make data-driven decisions about downsizing or expanding with Flexopus.

Time Heatmap

With the Time Heatmap you can calculate the peak times of all bookings at building or floor level down to the hour. Select an individual period.

Number of all/reserved objects

Based on the anonymized bookings, Flexopus evaluates several occupancy indicators at the building and floor level. Capacity utilization is calculated daily.

Check-in Rates & Expired Reservations

Have you activated the Flexopus check-in & check-out module? You can have the number of missed check-ins evaluated on a personal and/or anonymous basis.

Number of objects (Flex, Fix, Block)

You can track the number of bookable, fixed and blocked objects over time. You can use these figures, for example, for an occupancy analysis: Number of booked properties / Number of bookable properties = Occupancy in %

Meeting room capacities

If you have linked several meeting rooms to Flexopus, you can have the capacities of the meeting rooms evaluated according to size.

Administrative permissions

Manage rights and roles

With the help of a granular rights and roles system, people in Flexopus receive precise access to the functions they really need. Access controls and booking limitations can also be implemented in this way.

Learn more

Book a non-binding appointment!

Would you like to learn more about Flexopus, its features and pricing, or schedule a demo call? We will be happy to advise you and find the perfect solution for you.