Check-in & check-out with Flexopus
The check-in and check-out function ensures that resources are always occupied. Especially in companies with more employees than workstations, the desk is a valuable resource. Bookings expire after an individually definable period if employees do not check in on time.
Why are check-in & check-out useful?
Employees book a resource (workplace, meeting room, parking space) but are prevented from doing so at short notice, become ill, or spontaneously decide to work from home. Without manual intervention, the booking remains active in the system and the resource is occupied. This means that the space on site remains unused, which leads to poor utilization of the office space. Different check-in and check-out deadlines can be set depending on the type of resource. Optionally, you can also check in and out for working from home.
CHECK IN
By activating the check-in and check-out function, both a remedy and new routines are created. By requiring check-in confirmation of the booking after a user-defined period, you prevent unused resources. If no check-in takes place, the booking expires and other colleagues can book the vacated space again as normal.
CHECK OUT
Should employees leave their booked resource earlier than planned, the check-out function can be used to make it available for others. If no check-out is carried out, it will automatically take place at the end of the regular booking time.
Check-in reminder email
When using Flexopus on a daily basis, it can happen that you forget to check in. Users can individually decide whether they would like to be reminded of the check-in via email shortly before the booking start time. The email contains a direct link for check-in.
Push notifications for apps
Employees can also receive reminders about pending check-ins on their smartphones via push notification. In the predefined check-in time window, check-in is then carried out by clicking on the push notification.
Check-in with the QR code module
Using QR codes, you can enable your employees to check in and out easily and conveniently on site. Scan the QR code with your smartphone in just a few seconds directly at your workplace, meeting room or parking lot.
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QR code module
The QR codes make using the Flexopus Workplace Management App even easier and more convenient. Simplify employee check-in and check-out, or enable ad-hoc booking of flexible on-site resources.
