Check-in & check-out with Flexopus
With the check-in and check-out function you can ensure that workstations are always occupied. Especially in companies with more employees than workstations, the desk is a valuable resource. Bookings expire after an individually definable period of time if employees do not check in on time.
Why should I use the Check-in & Check-out module?
Employees book a workstation but are unable to work at short notice, become ill or spontaneously decide to work from home. Without manual intervention, the booking remains active in the system and the property is occupied. This means that the space on site remains unused, which leads to poor utilization of the office space.
CHECK IN
By activating the check-in and check-out function, both a remedy and new routines are created. By requiring the booking to be confirmed by check-in after an individually definable period of time, you prevent unused objects. If no check-in occurs, the booking expires and other colleagues can book the vacated property again as usual.
CHECK OUT
If employees leave their workplace earlier than planned, the check-out function can be used to release the property for others. If no check-out is carried out, it will automatically take place at the end of the regular booking time.
By combining mandatory check-in and check-out of employees with Smart Analytics and our extensive export functions, it is also conceivable to use Flexopus for recording working hours, which has been mandatory since September 2022 according to a decision of the Federal Labor Court.
Check-in Reminder Email
When using Flexopus on a daily basis, it can happen that you forget to check in. Users can decide individually whether they would like to be reminded of check-in by email shortly before the booking starts. The email contains a direct link for check-in.
Push notifications for apps
Employees can also receive reminders about pending check-ins on their smartphones via push notifications. In the predefined check-in time window, check-in is then carried out by clicking on the push notification.
Check-in with the QR code module
With the additional module “QR Codes” you enable your employees to check in and out easily and conveniently on site. By scanning a QR code at the workplace or meeting room with your smartphone, this can be done in seconds.
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QR code module
With the additional module “QR Codes” you can make using the Desk Booking App Flexopus even easier and more convenient. Facilitate employee check-in and check-out or enable ad-hoc booking of flexible workspaces and meeting rooms on-site.
