Rights and role management
Flexopus offers comprehensive rights and role management. Depending on their role, users have different rights, ranging from simple booking of objects to access to the backend to administrative tasks such as global administration.
Administrator
Administrators manage and move around Flexopus completely freely and have unrestricted permissions for the admin area and the backend. Here you can edit users, bookings and locations and make global settings. In addition, other users can be given rights.
Site Manager
This role allows you to manage and analyze locations, including existing bookings. Site managers also have the authority to add and edit floor plans and to store features for objects.
Group Manager
This role is ideal for a department or team leader or alternatively for assistant or secretarial staff. Group managers can create and manage bookings for assigned user groups.
Flexopus user
In this role, employees can book objects such as workstations, meeting rooms or parking spaces and have no access to the backend. Optionally, users can make guest bookings for external people.
Separation of administrative activities
Depending on the size of the company, the tasks in the areas of workplace, space and building management can be separated. For example, the connections to the central user database are not carried out by the same person as the office administration. We therefore recommend that you assign rights and roles in Flexopus as follows:
- IT Administrators
The initial setup of the application and the creation of integrations is usually carried out by IT. Since unrestricted access authorization is necessary for IT, we recommend using the administrator. - Facility and Workspace Managers
In order to be able to carry out daily tasks related to objects such as workstations, parking spaces or meeting rooms, we recommend that facility or workspace managers use the location managers or administrators. - Assistants and Managers
Employees with personnel responsibility and their direct administrative support are usually required to have authorization to make bookings for others. Therefore, we recommend the role of group managers.
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Group management with Flexopus
With Flexopus Group Management, you can map department and group affiliations within your workforce. This enables a variety of functions such as access authorizations, booking limitations and much more.
