Assigning users to groups
Create user groups in Flexopus and link user profiles to groups as administrators or group managers. Groups can be used in the application for access control and booking regulations.
Linking groups to offices
Use the group function to hide certain buildings and floors for specific groups and thus prevent incorrect bookings. For example, if there is an entire floor in your building for the HR department that works with sensitive personal data, you can also only share this floor with HR group members.
Linking groups to objects
Decide which groups (or departments) can book which workplaces, parking spaces or meeting rooms. For example, if your office has special workstations for graphic artists and designers with color-accurate monitors and graphics tablets, you can also only share these spaces with employees from the “Graphics” user group.
You can also configure multiple user groups to be added. A user can be a member of several groups at the same time. You can also link the user groups to several objects and floors. Multiple group assignments per object (workplace, parking lot or meeting room) are also possible. As an administrator, decide who and where can book!
Home zones with access management
With group management, home zones can also be created. Example: MANAGEMENT, STUDENTS & TRAINEES, SOFTWARE DEPARTMENT, LEGAL DEPARTMENT and FLEX QUIET ROOMS.
How does group management work?
Through user groups, you can decide granularly which employees are allowed to view and book properties in specific areas. With Flexopus' intuitive administration and integration options, you can easily determine and distribute access rights as an administrator or group manager.
- Access rights: Group assignment allows authorizations to be determined at office, floor and object level.
- Local groups at Flexopus: User groups can be created locally in the Flexopus application. Members of the group can be edited in Flexopus.
- Synchronize external groups: User groups can also be synchronized from an IDP (such as: Azure AD, Okta, ADFS) with SCIM or as a SAML2 attribute. Members of external groups are stored as “read only” in Flexopus.
Manage groups externally with SCIM
Simply synchronize user groups from your identity provider platform (e.g.: Azure Active Directory) with Flexopus and save yourself the hassle of manually grouping and managing users. All you need is the Flexopus add-on module for SSO and SCIM.
Managing groups with CSV & XLSX
User profiles can also be imported and exported as CSV and XLSC files. Attributes such as user groups, department membership, function, description, and name can be easily managed in tabular form if you do not want to use or connect an Identity Manager Platform (such as Azure Active Directory).
Appoint a group manager
Users with the role of “group manager”, such as team leader or their assistants, can on the one hand carry out administrative tasks in group administration and add or remove employees from groups. On the other hand, you can make bookings for other employees and groups.