User-friendly desk sharing software

Flexopus’ desk sharing software makes booking workstations easier than ever. Employees can book their desk via an intuitive app – flexibly, from any location and in real time. With the digital booking system, you can manage your office space efficiently, avoid vacancies, and future-proof hybrid working.

Desk sharing software Flexopus
Uncomplicated desk sharing solution Flexopus

Top features of the desk sharing software

Discover the core functions of the desk sharing software Flexopus – the smart booking system for an optimally utilized office.
Interactive office plans

The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated map editor, administrators can create and edit maps directly in the application.

Interactive office plans
Flexible vs. fixed vs. mobile workplaces

With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!

Flexible vs. fixed vs. mobile workplaces
Management with groups

Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.

Management with groups
Who is in the office today?

With the Flexopus Live Map, you can see your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.

Who is in the office today?
Smart Office Statistics

On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus you always have an eye on the utilization of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.

Smart Office Statistics
Interactive office plans
Flexible vs. fixed vs. mobile workplaces
Management with groups
Who is in the office today?
Smart Office Statistics
Award-winning desk sharing app Flexopus

How the desk sharing software works

Experience Flexopus in action! Test interactively how intuitive our desk sharing software works – and see for yourself how effortless workplace booking is.

Desk Sharing Software

Desk Sharing Software
Book fixed, flexible and home office workstations

Use Flexopus to implement a hybrid working model

The clear presentation of your office space enables easy booking of flexible desks and supports modern working models such as New Work and Hybrid Work.
Managing flexible workplaces

Decide which workstations can be booked, store special features or temporarily block tables.

Assign jobs permanently

Workstations can also be permanently assigned to a person, provided that not all employees participate in the flexible desk sharing model.

Map home office

Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.

Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Book a demo call!

Are you interested or have questions?

Markus Merkle
Markus Merkle
Sales Manager
The versatile desk sharing booking system with extensive customization options

The features of the desk sharing software

Flexopus scores with smart features and diverse customization options that optimize workplace management and the use of office space in hybrid offices.
Interactive maps
Interactive maps

Our intuitive office plans visually display available workstations and simplify booking.

Real-time overview
Real-time overview

Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.

Equipment filter
Equipment filter

Filter workstations by features such as monitor or standing desk to find the perfect spot.

Check-in function
Check-in function

Bookings can optionally be confirmed on site.

User groups
User groups

Manage permissions specifically via user groups – at office or workstation level.

Invite visitors
Invite visitors

The host or office manager can register visitors in advance. The invitation will be sent by email.

GDPR compliant
GDPR compliant

All data is processed in Germany strictly in accordance with the GDPR and ISO27001 certification.

Serial booking
Serial booking

In addition to individual bookings, multi-day and series bookings can also be optionally configured.

Book a demo call!

Are you interested or have questions?

Markus Merkle
Markus Merkle
Sales Manager
Why the Flexopus desk sharing system?

Advantages of a desk sharing app for booking shared desks

For seamless collaboration between office and home office, the Flexopus Desk Sharing App enables digital organization and flexible workplace booking.
Desk sharing in just 3 steps
Intuitive desk sharing app

Desk sharing in just 3 steps

Flexopus focuses on maximum user-friendliness: With an intuitive interface and visual map navigation, employees can book their workstation in just three easy steps – without complicated menus or long click paths. The clear, well-organized design makes desk sharing easier and faster than ever before.

Intuitive desk sharing app

Desk sharing in just 3 steps

Flexopus focuses on maximum user-friendliness: With an intuitive interface and visual map navigation, employees can book their workstation in just three easy steps – without complicated menus or long click paths. The clear, well-organized design makes desk sharing easier and faster than ever before.

Desk sharing in just 3 steps
Job search by equipment
Smart filtering for the ideal workplace

Job search by equipment

With Flexopus’ desk sharing software, employees can find the perfect desk in no time. Thanks to intelligent filter functions, workstations can be selected specifically according to features such as “docking station” or “height-adjustable desk” – for quick, uncomplicated booking without long searches.

Smart filtering for the ideal workplace

Job search by equipment

With Flexopus’ desk sharing software, employees can find the perfect desk in no time. Thanks to intelligent filter functions, workstations can be selected specifically according to features such as “docking station” or “height-adjustable desk” – for quick, uncomplicated booking without long searches.

Job search by equipment
See who is working where at any time
TRANSPARENT LIVE OCCUPANCY PLAN

See who is working where at any time

With Flexopus' desk sharing tool, hybrid teams can keep track: The live occupancy plan shows in real time who is in the office and where they are sitting. This makes collaboration easier, encourages spontaneous agreements, and eliminates unnecessary questions like “Are you in the office today?” Efficient teamwork at a glance!

TRANSPARENT LIVE OCCUPANCY PLAN

See who is working where at any time

With Flexopus' desk sharing tool, hybrid teams can keep track: The live occupancy plan shows in real time who is in the office and where they are sitting. This makes collaboration easier, encourages spontaneous agreements, and eliminates unnecessary questions like “Are you in the office today?” Efficient teamwork at a glance!

See who is working where at any time
Manage workplace usage transparently
Easy check-in

Manage workplace usage transparently

Flexopus' desk sharing booking system offers a smart check-in function that records the actual use of booked workstations. Employees can easily check in and out using an app or QR code. This means that unused bookings are automatically released and office capacity utilization always remains optimal.

Easy check-in

Manage workplace usage transparently

Flexopus' desk sharing booking system offers a smart check-in function that records the actual use of booked workstations. Employees can easily check in and out using an app or QR code. This means that unused bookings are automatically released and office capacity utilization always remains optimal.

Manage workplace usage transparently
Smart access control
Workstation management with authorization concept

Smart access control

With Flexopus’ desk sharing platform, companies manage workspaces efficiently. Group and access control protects sensitive areas and prevents incorrect assignments. Individual authorizations at the building, floor or workstation level ensure secure and transparent use of office space.

Workstation management with authorization concept

Smart access control

With Flexopus’ desk sharing platform, companies manage workspaces efficiently. Group and access control protects sensitive areas and prevents incorrect assignments. Individual authorizations at the building, floor or workstation level ensure secure and transparent use of office space.

Smart access control
Integration options for external tools in Flexopus

Integration options for desk sharing software

Flexopus offers versatile interfaces for seamless integration into existing corporate systems. Whether Single Sign-On (SSO) with Microsoft and Google or synchronization with Outlook and other calendar services – the Desk Sharing System integrates effortlessly into existing workflows and optimizes the booking process for hybrid work environments.
Frequently Asked Questions

questions and answers

What is desk sharing?

Desk sharing is a concept in which employees do not have fixed workstations, but choose a free desk every day. It promotes flexibility and more efficient use of office space, especially in companies with hybrid working models. Desk sharing is often supported by software that allows workstations to be booked. ‍

How does the desk sharing software Flexopus work?

Flexopus, a desk sharing app that has won the German Design Award, makes booking flexible workspaces, meeting rooms and parking spaces incredibly easy and quick. Users of the app book their resources in just three steps: 1. Select period 2. Select location or floor 3. Select and book a workstation. Optionally, you can also filter by features and favorites.

What are the advantages of desk sharing?

Desk sharing offers flexibility and promotes collaboration because employees regularly interact with different colleagues. At the same time, it reduces office costs because fewer fixed workstations are required. Companies benefit from efficiently used resources, while hybrid working models such as home office and mobile working are optimally supported. This creates a modern, dynamic working environment that strengthens productivity and team spirit.

At what company size is desk sharing worthwhile?

Desk sharing is usually worthwhile for companies with around 20 or more employees, especially if hybrid working models exist. In larger teams and with changing attendance, desk sharing leads to better utilization of office space and reduces unused workstations and thus office costs. For companies of this size and above, desk sharing software such as Flexopus makes sense to facilitate flexibility and organization.

Why is desk sharing software useful?

Desk sharing software enables companies to use office space efficiently and support hybrid working models. Employees can book desks flexibly, which saves costs and promotes collaboration. It also helps to avoid bottlenecks, create transparency about available places and take individual job preferences into account.

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Blog posts about desk sharing software

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