User-friendly desk sharing software
With the desk sharing software Flexopus, companies can manage hybrid working models effortlessly. Employees book desks flexibly via app, while the intuitive platform optimizes workspace utilization and improves team coordination.
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Top features of the desk sharing software
Interactive office plans
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated map editor, administrators can create and edit maps directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With the Flexopus Live Map, you can see your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus, you can always keep an eye on the occupancy of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
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Use Flexopus to implement a hybrid working model
Managing flexible workplaces
Decide which workstations can be booked, store special features or temporarily block tables.
Assign jobs permanently
Workstations can also be permanently assigned to a person, provided that not all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone Area
Home Zone Area
Home Zone Area
Available workspace
Available workspace
Available workspace
Available workspace
Permanent workplace
Permanent workplace
Permanent workplace
Permanent workplace
Booked workstation
Booked workstation
Booked workstation
Booked workstation
Locked workstation
Locked workstation
Locked workstation
Locked workstation
Your workplace
Your workplace
Your workplace
Your workplace
Printer / Equipment
Printer / Equipment
Printer / Equipment
Printer / Equipment
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Book a demo call!
Are you interested or have questions?
The features of the desk sharing software
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Interactive maps
Our intuitive office plans visually display available workstations and simplify booking.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
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Features
Filter parking spaces by features such as charging stations or roofing to find the ideal parking space.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
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User groups
Manage booking authorizations specifically via user groups at the garage and parking space level.
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Invite visitors
The host or office manager can register visitors in advance. The invitation will be sent by email.
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GDPR compliant
All data is processed in Germany strictly in accordance with the GDPR and ISO27001 certification.
Serial booking
In addition to individual bookings, multi-day and series bookings can also be optionally configured.
Book a demo call!
Are you interested or have questions?
Advantages of desk sharing software for shared workplaces
Desk sharing in just 3 steps
Flexopus focuses on maximum user-friendliness: With an intuitive interface and visual map navigation, employees can book their workstation in just three easy steps – without complicated menus or long click paths. The clear, well-organized design makes desk sharing easier and faster than ever before.
Desk sharing in just 3 steps
Flexopus focuses on maximum user-friendliness: With an intuitive interface and visual map navigation, employees can book their workstation in just three easy steps – without complicated menus or long click paths. The clear, well-organized design makes desk sharing easier and faster than ever before.
Job search by equipment
With Flexopus’ desk sharing software, employees can find the perfect desk in no time. Thanks to intelligent filter functions, workstations can be selected specifically according to features such as “docking station” or “height-adjustable desk” – for quick, uncomplicated booking without long searches.
Job search by equipment
With Flexopus’ desk sharing software, employees can find the perfect desk in no time. Thanks to intelligent filter functions, workstations can be selected specifically according to features such as “docking station” or “height-adjustable desk” – for quick, uncomplicated booking without long searches.
See who is working where at any time
With Flexopus' desk sharing tool, hybrid teams can keep track: The live occupancy plan shows in real time who is in the office and where they are sitting. This makes collaboration easier, encourages spontaneous agreements, and eliminates unnecessary questions like “Are you in the office today?” Efficient teamwork at a glance!
See who is working where at any time
With Flexopus' desk sharing tool, hybrid teams can keep track: The live occupancy plan shows in real time who is in the office and where they are sitting. This makes collaboration easier, encourages spontaneous agreements, and eliminates unnecessary questions like “Are you in the office today?” Efficient teamwork at a glance!
Manage workplace usage transparently
Flexopus' desk sharing booking system offers a smart check-in function that records the actual use of booked workstations. Employees can easily check in and out using an app or QR code. This means that unused bookings are automatically released and office capacity utilization always remains optimal.
Manage workplace usage transparently
Flexopus' desk sharing booking system offers a smart check-in function that records the actual use of booked workstations. Employees can easily check in and out using an app or QR code. This means that unused bookings are automatically released and office capacity utilization always remains optimal.
Smart access control
With Flexopus’ desk sharing platform, companies manage workspaces efficiently. Group and access control protects sensitive areas and prevents incorrect assignments. Individual authorizations at the building, floor or workstation level ensure secure and transparent use of office space.
Smart access control
With Flexopus’ desk sharing platform, companies manage workspaces efficiently. Group and access control protects sensitive areas and prevents incorrect assignments. Individual authorizations at the building, floor or workstation level ensure secure and transparent use of office space.
Integration options for desk sharing software
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questions and answers
Was ist Desk Sharing?
Desk Sharing ist ein Konzept, bei dem Mitarbeitende keine festen Arbeitsplätze haben, sondern täglich einen freien Schreibtisch wählen. Es fördert Flexibilität und eine effizientere Nutzung der Bürofläche, besonders in Unternehmen mit hybriden Arbeitsmodellen. Oft wird Desk Sharing durch Software unterstützt, die eine Buchung der Arbeitsplätze ermöglicht.
Wie funktioniert die Desk Sharing Software Flexopus?
Flexopus, eine mit dem German Design Award ausgezeichnete Desk Sharing App, ermöglicht eine spielend einfache und schnelle Buchung von flexiblen Arbeitsplätzen, Meetingräumen und Parkplätzen. Nutzer der App tätigen die Buchung ihrer Ressourcen in nur drei Schritten: 1. Zeitraum wählen 2. Standort bzw. Etage auswählen 3. Arbeitsplatz auswählen und buchen. Optional kann nach zudem nach Ausstattungsmerkmalen und Favoriten gefiltert werden.
Welche Vorteile hat Desk Sharing?
Desk Sharing bietet Flexibilität und fördert die Zusammenarbeit, da Mitarbeitende regelmäßig mit verschiedenen Kollegen interagieren. Gleichzeitig reduziert es die Bürokosten, da weniger feste Arbeitsplätze erforderlich sind. Unternehmen profitieren von effizient genutzten Ressourcen, während hybride Arbeitsmodelle wie Homeoffice und mobiles Arbeiten optimal unterstützt werden. So entsteht eine moderne, dynamische Arbeitsumgebung, die Produktivität und Teamgeist stärkt.
Ab welcher Unternehmensgröße lohnt sich Desk Sharing?
Desk Sharing lohnt sich meist für Unternehmen ab etwa 20 Mitarbeitenden, insbesondere wenn hybride Arbeitsmodelle bestehen. In größeren Teams und bei wechselnder Anwesenheit führt Desk Sharing zu einer besseren Auslastung der Bürorfläche und reduziert ungenutzte Arbeitsplätze und somit Bürokosten. Ab dieser Unternehmensgröße macht auch eine Desk Sharing Software wie Flexopus Sinn, um die Flexibilität und Organisation zu erleichtern.
Warum ist eine Desk Sharing Software sinnvoll?
Eine Desk Sharing Software ermöglicht es Unternehmen, Büroflächen effizient zu nutzen und hybride Arbeitsmodelle zu unterstützen. Mitarbeitende können flexibel Schreibtische buchen, was Kosten spart und die Zusammenarbeit fördert. Sie hilft zudem, Engpässe zu vermeiden, Transparenz über verfügbare Plätze zu schaffen und individuelle Arbeitsplatzwünsche zu berücksichtigen.
Blog posts about desk sharing software
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