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5 good reasons for desk sharing
Desk sharing: Flexibility in everyday working life! Individual workplace choice, sharing, enthusiasm, well-being, organization, positive work culture - discover the advantages.
Desk sharing software for hybrid businesses
Flexopus' desk sharing software makes booking a workspace easier than ever! Employees can book their desk via the user-friendly app – flexibly, regardless of location and in real time.
Already in use in over 4000 offices!
Simple desk sharing solution with Flexopus
Top features of the Flexopus Desk Sharing App
Discover the core features of the desk sharing software Flexopus – the smart booking system for an optimally utilized office.
Interactive floor plans
The professionally and modernly prepared building floor plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the right job at first glance. With the integrated Flexopus Floorplanner, administrators can create and edit floor plans directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus you can manage both flexibly bookable workspaces and permanently assigned workspaces. In addition, employees can also make a booking for mobile working or working from home. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workplaces should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With the Flexopus Live plan, colleagues' workplace reservations can be viewed at a glance - either directly on the interactive floor plan or in a calendar view with various filter options. This allows employees to plan their perfect work week and arrive at the office when their (favorite) colleagues are also there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? Flexopus statistics allow you to measure and analyze office utilization. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
Book a live demo!
Are you interested or do you have any questions?
The versatile desk sharing booking system
The features of the desk sharing app
Flexopus scores points with smart functions and diverse customization options that optimize workplace management and the use of office space in hybrid offices.
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Interactive floor plans
Our intuitive floor plans visually display available workspaces and simplify booking.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
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Equipment filter
Filter workplaces by equipment such as monitor or standing desk to find the perfect spot.
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Check-in function
Bookings can expire after a definable period if employees do not check in on time.
User groups
Manage permissions specifically via user groups – at office or workstation level.
Serial booking
In addition to individual bookings, multi-day and series bookings can also be optionally configured.
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Set favorites
Mark your favorite colleagues and tables as favorites to book the ideal spot faster.
Search function
Search for colleagues, equipment or user groups (e.g. teams or first responders).
Book fixed, flexible and home office workspaces
Your shared desk app for hybrid work models
The clear presentation of your office space enables easy booking of flexible desks and supports modern work models such as New Work and Hybrid Work.
Managing flexible workplaces
Decide which workstations can be booked, define special features, or temporarily block tables.
Assign jobs permanently
Workstations can also be permanently assigned to a person, unless all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Book a live demo!
Are you interested or do you have any questions?
Integration options for external tools in Flexopus
Seamless integration with the desk sharing system
Whether single sign-on with Microsoft and Google or synchronization with HRIS systems, the Flexopus Desk Sharing System integrates seamlessly into existing workflows and optimizes the booking process for hybrid work environments.
Frequently Asked Questions
Questions and answers
How does the desk sharing software Flexopus work?
Flexopus, a desk sharing app that has won the German Design Award, enables easy and quick booking of flexible workspaces, meeting rooms and parking spaces. Users of the app book their resources in just three steps: 1. Select period 2. Select location or floor 3. Select and book a workspace. Optionally, you can also filter by features and favorites.
At what company size does desk sharing become worthwhile?
Desk sharing is usually worthwhile for companies with around 20 or more employees, especially if hybrid working models exist. In larger teams and with changing attendance, desk sharing leads to better utilization of office space and reduces unused workstations and thus office costs. From this company size onwards, desk sharing software like Flexopus also makes sense to facilitate flexibility and organization.
Why is desk sharing software useful?
Desk sharing software enables companies to use office space efficiently and support hybrid working models. Employees can flexibly book desks, which saves costs and promotes collaboration. It also helps to avoid bottlenecks, create transparency about available places and take individual workplace preferences into account.
Is it possible to test the Flexopus Desk Sharing software for free?
Yes, you can test Flexopus for 30 days free of charge and without obligation. During the trial period, you will have access to all the important functions to get to know the software in your work environment and to see how it optimizes your office management. Simply contact our sales team to receive the link.
Discover more
Blog posts about desk sharing software
New Work Lexicon
CONTACT
What are you waiting for?
We would be happy to advise you on your workplace management solution and work together to find the perfect solution for you.
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