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Hot Desking Advantages and Disadvantages
Find out why companies increasingly turn to desk sharing and what advantages and disadvantages this modern working concept offers.
User-friendly desk sharing software
Flexopus’ desk sharing software makes booking workstations easier than ever. Employees can book their desk via an intuitive app – flexibly, from any location and in real time. With the digital booking system, you can manage your office space efficiently, avoid vacancies, and future-proof hybrid working.
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Uncomplicated desk sharing solution Flexopus
Top features of the desk sharing software
Discover the core functions of the desk sharing software Flexopus – the smart booking system for an optimally utilized office.
Interactive office plans
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated plan editor, administrators can create and edit office plans directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With Flexopus Live Plan, you can view your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus you always have an eye on the utilization of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
Award-winning desk sharing app Flexopus
How the desk sharing software works
Experience Flexopus in action! Test interactively how intuitive our desk sharing software works – and see for yourself how effortless workplace booking is.
Book fixed, flexible and home office workstations
Use Flexopus to implement a hybrid working model
The clear presentation of your office space enables easy booking of flexible desks and supports modern working models such as New Work and Hybrid Work.
Managing flexible workplaces
Decide which workstations can be booked, define special features, or temporarily block tables.
Assign jobs permanently
Workstations can also be assigned to a specific person, provided that not all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Book a live demo!
We will guide you through the application during a joint appointment.
The versatile desk sharing booking system with extensive customization options
The features of the desk sharing software
Flexopus scores with smart features and diverse customization options that optimize workplace management and the use of office space in hybrid offices.
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Interactive floor plans
Our intuitive floor plans visually display available workspaces and simplify booking.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
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Equipment filter
Filter workstations by features such as monitor or standing desk to find the perfect spot.
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Check-in function
Bookings can optionally be confirmed on site.
User groups
Manage permissions specifically via user groups – at office or workstation level.
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Invite visitors
The host or office manager can register visitors in advance. The invitation will be sent by email.
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GDPR compliant
All data is processed in Germany strictly in accordance with the GDPR and ISO27001 certification.
Serial booking
In addition to individual bookings, multi-day and series bookings can also be optionally configured.
Book a live demo!
We will guide you through the application during a joint appointment.
Why the Flexopus desk sharing system?
Advantages of a desk sharing app for booking shared desks
For seamless collaboration between office and home office, the Flexopus Desk Sharing App enables digital organization and flexible workplace booking.
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Intuitive desk sharing app
Desk sharing in just 3 steps
Flexopus focuses on maximum user-friendliness: With an intuitive interface and visual map navigation, employees can book their workstation in just three easy steps – without complicated menus or long click paths. The clear, well-organized design makes desk sharing easier and faster than ever before.
Intuitive desk sharing app
Desk sharing in just 3 steps
Flexopus focuses on maximum user-friendliness: With an intuitive interface and visual map navigation, employees can book their workstation in just three easy steps – without complicated menus or long click paths. The clear, well-organized design makes desk sharing easier and faster than ever before.
Smart filtering for the ideal workplace
Job search by equipment
With Flexopus’ desk sharing software, employees can find the perfect desk in no time. Thanks to intelligent filter functions, workstations can be selected specifically according to features such as “docking station” or “height-adjustable desk” – for quick, uncomplicated booking without long searches.
Smart filtering for the ideal workplace
Job search by equipment
With Flexopus’ desk sharing software, employees can find the perfect desk in no time. Thanks to intelligent filter functions, workstations can be selected specifically according to features such as “docking station” or “height-adjustable desk” – for quick, uncomplicated booking without long searches.
TRANSPARENT LIVE OCCUPANCY PLAN
See who is working where at any time
With Flexopus' desk sharing tool, hybrid teams can keep track: The live occupancy plan shows in real time who is in the office and where they are sitting. This makes collaboration easier, encourages spontaneous agreements, and eliminates unnecessary questions like “Are you in the office today?” Efficient teamwork at a glance!
TRANSPARENT LIVE OCCUPANCY PLAN
See who is working where at any time
With Flexopus' desk sharing tool, hybrid teams can keep track: The live occupancy plan shows in real time who is in the office and where they are sitting. This makes collaboration easier, encourages spontaneous agreements, and eliminates unnecessary questions like “Are you in the office today?” Efficient teamwork at a glance!
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Easy check-in
Manage workplace usage transparently
Flexopus' desk sharing booking system offers a smart check-in function that records the actual use of booked workstations. Employees can easily check in and out using an app or QR code. This means that unused bookings are automatically released and office capacity utilization always remains optimal.
Easy check-in
Manage workplace usage transparently
Flexopus' desk sharing booking system offers a smart check-in function that records the actual use of booked workstations. Employees can easily check in and out using an app or QR code. This means that unused bookings are automatically released and office capacity utilization always remains optimal.
Workstation management with authorization concept
Smart access control
With Flexopus’ desk sharing platform, companies manage workspaces efficiently. Group and access control protects sensitive areas and prevents incorrect assignments. Individual authorizations at the building, floor or workstation level ensure secure and transparent use of office space.
Workstation management with authorization concept
Smart access control
With Flexopus’ desk sharing platform, companies manage workspaces efficiently. Group and access control protects sensitive areas and prevents incorrect assignments. Individual authorizations at the building, floor or workstation level ensure secure and transparent use of office space.
Integration options for external tools in Flexopus
Integration options for desk sharing software
Flexopus offers versatile interfaces for seamless integration into existing corporate systems. Whether Single Sign-On (SSO) with Microsoft and Google or synchronization with Outlook and other calendar services – the Desk Sharing System integrates effortlessly into existing workflows and optimizes the booking process for hybrid work environments.
Frequently Asked Questions
questions and answers
How does Flexopus desk sharing software work?
Flexopus, a desk sharing app that won the German Design Award, makes it easy and quick to book flexible workplaces, meeting rooms and parking spaces. Users of the app book their resources in just three steps: 1. Select a period 2. Select a location or floor 3. Select and book a workplace. Optionally, you can also filter by equipment features and favorites.
From what size of company is desk sharing worthwhile?
Desk sharing is usually worthwhile for companies with around 20 employees, especially if there are hybrid working models. In larger teams and with changing attendance, desk sharing leads to better utilization of office space and reduces unused workplaces and thus office costs. From this size of company, desk sharing software such as Flexopus also makes sense to facilitate flexibility and organization.
Why is desk sharing software useful?
Desk sharing software enables companies to efficiently use office space and support hybrid working models. Employees can book desks flexibly, which saves costs and promotes collaboration. It also helps to avoid bottlenecks, create transparency about available places and take individual workplace requirements into account.
Can I test Flexopus Desk Sharing Software for free?
Yes, you can try Flexopus free of charge and without obligation for 30 days. During the trial phase, you get access to all important functions to get to know the software in your work environment and to test how it optimizes your office management. Just get in touch with our sales team to get the link.
Is it easy to integrate Flexopus Desk Sharing Software with other systems?
Yes, Flexopus is easy to integrate with existing systems such as Microsoft 365, Google Workspace or identity providers thanks to modern integration interfaces. As a result, bookings, calendars and user data are automatically synchronized, which reduces administrative costs and enables seamless use. A REST API is also available, which can also be used to flexibly connect other software solutions.
How do I recognize good desk sharing software?
Good desk sharing software such as Flexopus is characterized by excellent user feedback on common evaluation platforms such as OMR, G2 or Google. A score of 4.8 stars or better is excellent. Furthermore, the desk sharing software should be certified in accordance with ISO27001 in terms of information security, offer extensive privacy settings and, at best, host the data exclusively in Germany.
Discover more
Blog posts about desk sharing software
New Work Lexicon
CONTACT
What are you waiting for?
We would be happy to advise you on your workplace management solution and work together to find the perfect solution for you.
We provide our solution for companies of all sizes. We would be happy to provide you with an individual offer.
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