User-friendly desk sharing software
With the desk sharing software Flexopus, companies can manage hybrid working models effortlessly. Employees book desks flexibly via app, while the intuitive platform optimizes workspace utilization and improves team coordination.
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Top features of the desk sharing software
Interactive office plans
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated map editor, administrators can create and edit maps directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With the Flexopus Live Map, you can see your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus, you can always keep an eye on the occupancy of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
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Use Flexopus to implement a hybrid working model
Managing flexible workplaces
Decide which workstations can be booked, store special features or temporarily block tables.
Assign jobs permanently
Workstations can also be permanently assigned to a person, provided that not all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone Area
Home Zone Area
Home Zone Area
Available workspace
Available workspace
Available workspace
Available workspace
Permanent workplace
Permanent workplace
Permanent workplace
Permanent workplace
Booked workstation
Booked workstation
Booked workstation
Booked workstation
Locked workstation
Locked workstation
Locked workstation
Locked workstation
Your workplace
Your workplace
Your workplace
Your workplace
Printer / Equipment
Printer / Equipment
Printer / Equipment
Printer / Equipment
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Book a demo call!
Are you interested or have questions?
The features of the desk sharing software
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Interactive maps
Our intuitive office plans visually display available workstations and simplify booking.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
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Features
Filter parking spaces by features such as charging stations or roofing to find the ideal parking space.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
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User groups
Manage booking authorizations specifically via user groups at the garage and parking space level.
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Invite visitors
The host or office manager can register visitors in advance. The invitation will be sent by email.
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GDPR compliant
All data is processed in Germany strictly in accordance with the GDPR and ISO27001 certification.
Serial booking
In addition to individual bookings, multi-day and series bookings can also be optionally configured.
Book a demo call!
Are you interested or have questions?
Advantages of desk sharing software for shared workplaces
Desk sharing in just 3 steps
Flexopus focuses on maximum user-friendliness: With an intuitive interface and visual map navigation, employees can book their workstation in just three easy steps – without complicated menus or long click paths. The clear, well-organized design makes desk sharing easier and faster than ever before.
Desk sharing in just 3 steps
Flexopus focuses on maximum user-friendliness: With an intuitive interface and visual map navigation, employees can book their workstation in just three easy steps – without complicated menus or long click paths. The clear, well-organized design makes desk sharing easier and faster than ever before.
Job search by equipment
With Flexopus’ desk sharing software, employees can find the perfect desk in no time. Thanks to intelligent filter functions, workstations can be selected specifically according to features such as “docking station” or “height-adjustable desk” – for quick, uncomplicated booking without long searches.
Job search by equipment
With Flexopus’ desk sharing software, employees can find the perfect desk in no time. Thanks to intelligent filter functions, workstations can be selected specifically according to features such as “docking station” or “height-adjustable desk” – for quick, uncomplicated booking without long searches.
See who is working where at any time
With Flexopus' desk sharing tool, hybrid teams can keep track: The live occupancy plan shows in real time who is in the office and where they are sitting. This makes collaboration easier, encourages spontaneous agreements, and eliminates unnecessary questions like “Are you in the office today?” Efficient teamwork at a glance!
See who is working where at any time
With Flexopus' desk sharing tool, hybrid teams can keep track: The live occupancy plan shows in real time who is in the office and where they are sitting. This makes collaboration easier, encourages spontaneous agreements, and eliminates unnecessary questions like “Are you in the office today?” Efficient teamwork at a glance!
Manage workplace usage transparently
Flexopus' desk sharing booking system offers a smart check-in function that records the actual use of booked workstations. Employees can easily check in and out using an app or QR code. This means that unused bookings are automatically released and office capacity utilization always remains optimal.
Manage workplace usage transparently
Flexopus' desk sharing booking system offers a smart check-in function that records the actual use of booked workstations. Employees can easily check in and out using an app or QR code. This means that unused bookings are automatically released and office capacity utilization always remains optimal.
Smart access control
With Flexopus’ desk sharing platform, companies manage workspaces efficiently. Group and access control protects sensitive areas and prevents incorrect assignments. Individual authorizations at the building, floor or workstation level ensure secure and transparent use of office space.
Smart access control
With Flexopus’ desk sharing platform, companies manage workspaces efficiently. Group and access control protects sensitive areas and prevents incorrect assignments. Individual authorizations at the building, floor or workstation level ensure secure and transparent use of office space.
Integration options for desk sharing software
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questions and answers
What is desk sharing?
Desk sharing is a concept in which employees do not have fixed workstations, but choose a free desk every day. It promotes flexibility and more efficient use of office space, especially in companies with hybrid working models. Desk sharing is often supported by software that allows workstations to be booked.
How does the desk sharing software Flexopus work?
Flexopus, a desk sharing app that has won the German Design Award, makes booking flexible workspaces, meeting rooms and parking spaces incredibly easy and quick. Users of the app book their resources in just three steps: 1. Select period 2. Select location or floor 3. Select and book a workstation. Optionally, you can also filter by features and favorites.
What are the advantages of desk sharing?
Desk sharing offers flexibility and promotes collaboration because employees regularly interact with different colleagues. At the same time, it reduces office costs because fewer fixed workstations are required. Companies benefit from efficiently used resources, while hybrid working models such as home office and mobile working are optimally supported. This creates a modern, dynamic working environment that strengthens productivity and team spirit.
At what company size is desk sharing worthwhile?
Desk sharing is usually worthwhile for companies with around 20 or more employees, especially if hybrid working models exist. In larger teams and with changing attendance, desk sharing leads to a better utilization of office space and reduces unused workstations and thus office costs. For companies of this size and above, desk sharing software such as Flexopus makes sense to facilitate flexibility and organization.
Is desk sharing complicated?
Desk sharing is particularly easy and straightforward with Flexopus – as the winner of the German Design Award for user-friendliness, our software is intuitively designed and requires no complex introduction. Employees can book desks in advance, select equipment preferences, and quickly check in on the office day – for seamless and efficient use of office space.
Why is desk sharing software useful?
A desk sharing software enables companies to use office space efficiently and support hybrid working models. Employees can book desks flexibly, which saves costs and promotes collaboration. It also helps to avoid bottlenecks, create transparency about available places and take individual job preferences into account.
Blog posts about desk sharing software
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