Hot Desking Advantages and Disadvantages
Find out why companies increasingly turn to desk sharing and what advantages and disadvantages this modern working concept offers.
Flexopus’ desk sharing software makes booking workstations easier than ever. Employees can book their desk via an intuitive app – flexibly, from any location and in real time. With the digital booking system, you can manage your office space efficiently, avoid vacancies, and future-proof hybrid working.
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated map editor, administrators can create and edit maps directly in the application.
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
With the Flexopus Live Map, you can see your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus you always have an eye on the utilization of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
Decide which workstations can be booked, store special features or temporarily block tables.
Workstations can also be permanently assigned to a person, provided that not all employees participate in the flexible desk sharing model.
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Are you interested or have questions?
Our intuitive office plans visually display available workstations and simplify booking.
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
Filter workstations by features such as monitor or standing desk to find the perfect spot.
Bookings can optionally be confirmed on site.
Manage permissions specifically via user groups – at office or workstation level.
The host or office manager can register visitors in advance. The invitation will be sent by email.
All data is processed in Germany strictly in accordance with the GDPR and ISO27001 certification.
In addition to individual bookings, multi-day and series bookings can also be optionally configured.
Are you interested or have questions?
Flexopus focuses on maximum user-friendliness: With an intuitive interface and visual map navigation, employees can book their workstation in just three easy steps – without complicated menus or long click paths. The clear, well-organized design makes desk sharing easier and faster than ever before.
Flexopus focuses on maximum user-friendliness: With an intuitive interface and visual map navigation, employees can book their workstation in just three easy steps – without complicated menus or long click paths. The clear, well-organized design makes desk sharing easier and faster than ever before.
With Flexopus’ desk sharing software, employees can find the perfect desk in no time. Thanks to intelligent filter functions, workstations can be selected specifically according to features such as “docking station” or “height-adjustable desk” – for quick, uncomplicated booking without long searches.
With Flexopus’ desk sharing software, employees can find the perfect desk in no time. Thanks to intelligent filter functions, workstations can be selected specifically according to features such as “docking station” or “height-adjustable desk” – for quick, uncomplicated booking without long searches.
With Flexopus' desk sharing tool, hybrid teams can keep track: The live occupancy plan shows in real time who is in the office and where they are sitting. This makes collaboration easier, encourages spontaneous agreements, and eliminates unnecessary questions like “Are you in the office today?” Efficient teamwork at a glance!
With Flexopus' desk sharing tool, hybrid teams can keep track: The live occupancy plan shows in real time who is in the office and where they are sitting. This makes collaboration easier, encourages spontaneous agreements, and eliminates unnecessary questions like “Are you in the office today?” Efficient teamwork at a glance!
Flexopus' desk sharing booking system offers a smart check-in function that records the actual use of booked workstations. Employees can easily check in and out using an app or QR code. This means that unused bookings are automatically released and office capacity utilization always remains optimal.
Flexopus' desk sharing booking system offers a smart check-in function that records the actual use of booked workstations. Employees can easily check in and out using an app or QR code. This means that unused bookings are automatically released and office capacity utilization always remains optimal.
With Flexopus’ desk sharing platform, companies manage workspaces efficiently. Group and access control protects sensitive areas and prevents incorrect assignments. Individual authorizations at the building, floor or workstation level ensure secure and transparent use of office space.
With Flexopus’ desk sharing platform, companies manage workspaces efficiently. Group and access control protects sensitive areas and prevents incorrect assignments. Individual authorizations at the building, floor or workstation level ensure secure and transparent use of office space.
Desk sharing is a concept in which employees do not have fixed workstations, but choose a free desk every day. It promotes flexibility and more efficient use of office space, especially in companies with hybrid working models. Desk sharing is often supported by software that allows workstations to be booked.
Flexopus, a desk sharing app that has won the German Design Award, makes booking flexible workspaces, meeting rooms and parking spaces incredibly easy and quick. Users of the app book their resources in just three steps: 1. Select period 2. Select location or floor 3. Select and book a workstation. Optionally, you can also filter by features and favorites.
Desk sharing offers flexibility and promotes collaboration because employees regularly interact with different colleagues. At the same time, it reduces office costs because fewer fixed workstations are required. Companies benefit from efficiently used resources, while hybrid working models such as home office and mobile working are optimally supported. This creates a modern, dynamic working environment that strengthens productivity and team spirit.
Desk sharing is usually worthwhile for companies with around 20 or more employees, especially if hybrid working models exist. In larger teams and with changing attendance, desk sharing leads to better utilization of office space and reduces unused workstations and thus office costs. For companies of this size and above, desk sharing software such as Flexopus makes sense to facilitate flexibility and organization.
Desk sharing software enables companies to use office space efficiently and support hybrid working models. Employees can book desks flexibly, which saves costs and promotes collaboration. It also helps to avoid bottlenecks, create transparency about available places and take individual job preferences into account.