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Workplace Management software
Manage workstations, parking spaces, meeting rooms, visitors, and assets on a central, GDPR-compliant platform. Flexopus offers true data sovereignty with servers in Germany, ease of use, and outstanding value for money.
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5,000+
Office plans
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300,000+
Users
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Over 80 integrations with Flexopus
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Already in use in over 4,000 offices!
Workplace Management with Flexopus
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Desk booking
Manage bookable and fixed desks effortlessly with Flexopus – we make your office digital and efficient!
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Parking space booking
Simplify parking management and save your employees the time-consuming search for a parking spot.
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Room booking
Sync room bookings from Microsoft or Google with Flexopus, or make bookings directly through Flexopus!
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Digital door signs
Display the occupancy status of your meeting rooms on digital door signs and book rooms conveniently on-site.
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Visitor management
Register your visitors directly via Flexopus – our visitor management system logs all guests reliably and easily.
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Catering & office services
Our catering & service module makes it easy to book refreshments or IT equipment for your meetings.
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Asset & inventory
Book everything! With Flexopus, colleagues can flexibly book and manage assets such as vehicles or IT hardware.
Smart Locks (Beta)
Connect smart locks with Flexopus and integrate access control directly into your digital workspace!
Interested?
Contact us to schedule a free demo! Get a custom quote from our sales team.
Who is Flexopus for?
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Facility Management
Booking and occupancy data can be easily analyzed via Flexopus to make data-driven space decisions.
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Human Resources
Flexopus makes returning to the office with a hybrid workplace concept simple, despite flexible booking arrangements.
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IT department
Flexopus can be easily integrated into your existing IT ecosystem, whether it's Microsoft Entra, Active Directory, or Google Workspace.
Employees
Book workstations, parking spaces, and other resources in just a few clicks via smartphone, web application, or Microsoft Teams.
Integrations with third-party providers
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Functions of the Workplace Management Software
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Interactive floor plans
Sit back while your floor plans are prepared for you. Existing floor plans can be edited in just a few seconds using the floor planner.
Smart analytics
Flexopus analyzes building and workstation utilization based on collected data. Anonymized reports support the continuous optimization of your company.
Group management
Manage user groups in Flexopus and control access to buildings, floors, and resources. As an admin, you decide which groups are allowed to book which resources.
Building management
With Flexopus, you can easily manage all your buildings across multiple locations, floors, and time zones from one central location.
Rights and roles
Distribute tasks using the Flexopus rights and roles system. You decide which permissions specific admins can access in the admin area.
QR codes
With practical QR codes, employees can book work resources on the fly or check in to confirm their presence in the office or meeting room.
Customer reviews of the Workplace Management App
Data protection & security made in Germany
Hosted in Germany
GDPR compliant
ISO 27001 certified
Questions and answers
How does Flexopus' billing model work?
Flexopus calculates transparently per bookable resource (e.g. per desk, meeting room or parking space) – not per active user. This eliminates costs for inactive accounts or changing workforces, making the software particularly predictable and scalable even with large numbers of employees.
Is the Flexopus Workplace Management software GDPR-compliant and compatible with the works council?
Yes. Flexopus is designed with Privacy by Design, is certified according to ISO 27001:2022 (TÜV Rheinland) and hosts all data exclusively on dedicated servers of Hetzner Online GmbH in Germany. Evaluations in Smart Analytics are carried out purely anonymously at the building or floor level. There is no personal behavioral or performance monitoring, which significantly speeds up the approval process by the works council.
How deeply can Flexopus be integrated into Microsoft 365 and Google Workspace?
Flexopus offers over 80 seamless interfaces. This includes a native Microsoft Teams app, an Outlook add-in for room and catering bookings, calendar synchronization with Exchange Online and Google Workspace. For user management, Single Sign-On (SSO) and automated SCIM provisioning via Azure AD (Entra ID) are available. Learn more about our integrations directly in our Help Center.
What modules does the Flexopus Workplace Management platform include?
As a modular all-in-one solution, Flexopus covers all areas of the hybrid office:
- Workspace booking (desk sharing) with interactive 2D/3D floor plans
- Room booking with Outlook & Teams synchronization
- Parking management to prevent vacancies
- Visitor management for GDPR-compliant guest registration
- Asset & inventory management (e.g. for pool vehicles or IT equipment)
- Catering & service module for meetings
Ready for the next step?
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