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Workplace design in the office: Why it is so important
In this blog article, you will learn everything about workplace design and its role in a modern and efficient office environment.
Excellent workplace booking system
The Flexopus workplace booking system supports companies in implementing hybrid working models. Employees can use the app to book flexible desks for their days in the office. Make your workplace management more organized and efficient than ever before.
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Award-winning reservation system Flexopus
Popular features of the Workplace Booking App
An overview of the highlight features of the desk sharing app Flexopus. This allows you to implement your hybrid office concept in a resource-optimized and digital way.
Interactive office plans
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated plan editor, administrators can create and edit office plans directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With Flexopus Live Plan, you can view your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus you always have an eye on the utilization of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
User-friendly workplace solution Flexopus
How the workplace booking system works
Click interactively through our application! See for yourself how fast, easy and intuitive the desk sharing software works.
Permanent, flexible and home office workplaces
Designing a hybrid working model with Flexopus
Visualizing your offices from a bird's eye view enables intuitive booking of flexible workspaces and the implementation of new and hybrid work concepts.
Managing flexible workplaces
Decide which workstations can be booked, define special features, or temporarily block tables.
Assign jobs permanently
Workstations can also be assigned to a specific person, provided that not all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Buchen Sie eine Live-Demo!
We will guide you through the application during a joint appointment.
Flexopus booking tool with extensive functionality
This is what the workplace booking system offers
Flexopus impresses with its diverse and well-thought-out features - for better and more productive collaboration.
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Interactive floor plans
Our intuitive floor plans visually display available workspaces and simplify booking.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
Search function
Search for colleagues, equipment or user groups (e.g. teams or first responders).
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Set favorites
Mark your favorite colleagues and tables as favorites to book the ideal spot faster.
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Equipment filter
Filter workstations by features such as monitor or standing desk to find the perfect spot.
Serial booking
In addition to individual bookings, multi-day and series bookings can also be optionally configured.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
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QR code booking
Scan the QR code displayed on the table with your smartphone and reserve your workstation spontaneously.
Buchen Sie eine Live-Demo!
We will guide you through the application during a joint appointment.
Why book workstations with Flexopus?
Advantages of a booking system for workstations
To ensure smooth collaboration between the office and home office, an app like Flexopus supports the digital management and reservation of flexible resources.
STATE-OF-THE-ART WORKPLACE BOOKING SYSTEM
Workstation booking in just 3 steps
Flexopus enables workstation booking in just three steps and a few seconds - without nested menus and complex click paths. Workspace reservation and booking has never been so easy and intuitive thanks to visual map navigation.
STATE-OF-THE-ART WORKPLACE BOOKING SYSTEM
Workstation booking in just 3 steps
Flexopus enables workstation booking in just three steps and a few seconds - without nested menus and complex click paths. Workspace reservation and booking has never been so easy and intuitive thanks to visual map navigation.
LIVE OCCUPANCY PLAN
Know who is sitting where at all times
In hybrid teams, it is essential to promote collaboration within the team. The live occupancy plan in Flexopus allows all team members to find out in seconds who is working from home or coming into the office. Inefficient Teams messages like “Are you in the office today?” are now a thing of the past.
LIVE OCCUPANCY PLAN
Know who is sitting where at all times
In hybrid teams, it is essential to promote collaboration within the team. The live occupancy plan in Flexopus allows all team members to find out in seconds who is working from home or coming into the office. Inefficient Teams messages like “Are you in the office today?” are now a thing of the past.
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FIND INSTEAD OF SEARCHING
Filter by features
Extensive filter functions directly in the booking process allow employees to find exactly the workplace that is tailored to their specific task profile. Simply filter for the desired features such as "docking station" or "height-adjustable desk" and find them instead of searching for a long time!
FIND INSTEAD OF SEARCHING
Filter by features
Extensive filter functions directly in the booking process allow employees to find exactly the workplace that is tailored to their specific task profile. Simply filter for the desired features such as "docking station" or "height-adjustable desk" and find them instead of searching for a long time!
CONSERVE RESOURCES
Group and access management
Make your hybrid office as efficient as possible with Flexopus. Prevent incorrect assignment of workstations and protect sensitive areas such as HR offices with integrated group management. Access and release rights can be assigned at building, floor and object level.
CONSERVE RESOURCES
Group and access management
Make your hybrid office as efficient as possible with Flexopus. Prevent incorrect assignment of workstations and protect sensitive areas such as HR offices with integrated group management. Access and release rights can be assigned at building, floor and object level.
NEW WORK WITH FLEXOPUS
Hybrid office concept
A desk-sharing concept relies on a dynamic use of space. With the introduction of flexible, permanently assigned and mobile (home office) workplaces, the first step has already been taken. The use of a workplace booking system provides organizational support and leads to greater acceptance of the concept within the company.
NEW WORK WITH FLEXOPUS
Hybrid office concept
A desk-sharing concept relies on a dynamic use of space. With the introduction of flexible, permanently assigned and mobile (home office) workplaces, the first step has already been taken. The use of a workplace booking system provides organizational support and leads to greater acceptance of the concept within the company.
Third-party integration for Flexopus
Integrations for workplace booking system
Flexopus is equipped with a variety of interfaces to ensure smooth integration into the existing corporate infrastructure - from SSO connection with Microsoft or Google to calendar integration in Outlook and Co.
Frequently Asked Questions
questions and answers
What is a workplace booking system?
A workplace booking system (also known as “desk sharing software”) such as Flexopus is software that allows employees to flexibly reserve their company desks - for the days they are in the office. The office is visually represented as a digital twin. A workplace booking system ensures easier organization and efficient use of resources in flexible working models.
What functions should a good workplace booking system have?
A modern workplace booking system such as Flexopus has a user-friendly interface for self-explanatory booking of workstations. Important functions include user groups for access management, a check-in/check-out and analysis function to optimize space use. An overview of who is in the office and when as well as integrations with third-party providers should also not be missing. In addition, multilingualism, accessibility and extensive settings options are essential.
Can the Flexopus workstation booking system be easily integrated into other systems?
Yes, Flexopus can be flexibly integrated into existing system landscapes, such as Microsoft 365, Google Workspace or SSO solutions. In this way, bookings, user data and calendars are automatically synchronized without additional administrative work. Our native Microsoft Teams app makes it particularly easy for employees to get started, as they can use Flexopus directly in their familiar work environment — without any additional training or technical hurdles.
Can I test the Flexopus workplace booking system free of charge?
Yes, you can test the workplace booking system without obligation and free of charge for 30 days. The test allows you to realistically experience the functions and usability in your company and directly assess the added value. Simply contact our sales team to get the login details.
What are the advantages of a workplace booking system?
A workplace booking system such as Flexopus enables flexible workplace reservations. It supports flexible working models such as hybrid work and desk sharing. It reduces search times for vacant places and thus ensures coordinated, organized, stress-free and productive collaboration within the company. By the way, the data analyses help to use workplaces and office space in a resource-saving manner.
From what size of company is a workplace booking system worthwhile?
With just around 20 employees or with hybrid work models, a workplace booking system pays off. It improves space utilization, increases team transparency and reduces unused workplaces. Through Flexopus' fair billing model, which is based on resources and not on employees, companies can also save costs.
Discover more
Blog posts about workplace booking
New Work Lexicon
CONTACT
What are you waiting for?
We would be happy to advise you on your workplace management solution and work together to find the perfect solution for you.
We provide our solution for companies of all sizes. We would be happy to provide you with an individual offer.
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