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Workplace design in the office: Why it is so important
In this blog article, you will learn everything about workplace design and its role in a modern and efficient office environment.
Excellent workplace booking system
The workplace booking system Flexopus supports companies in implementing hybrid working models. Employees can use the app to book flexible desks for their days in the office. Make your workplace management more organized and efficient than ever before.
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Already in use in over 4000 offices!
Award-winning reservation system Flexopus
Popular features of the workplace booking app
An overview of the highlight features of the Flexopus desk sharing app. This allows you to implement your hybrid office concept in a resource-optimized and digital way.
Interactive floor plans
The professionally and modernly prepared building floor plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the right job at first glance. With the integrated Flexopus Floorplanner, administrators can create and edit floor plans directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus you can manage both flexibly bookable workspaces and permanently assigned workspaces. In addition, employees can also make a booking for mobile working or working from home. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workplaces should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With the Flexopus Live plan, colleagues' workplace reservations can be viewed at a glance - either directly on the interactive floor plan or in a calendar view with various filter options. This allows employees to plan their perfect work week and arrive at the office when their (favorite) colleagues are also there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? Flexopus statistics allow you to measure and analyze office utilization. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
Book a live demo!
Are you interested or do you have any questions?
Flexopus booking tool with a wide range of functions
This is what the workplace booking system offers.
Flexopus impresses with its diverse and well-thought-out functions - for better and more productive collaboration.
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Interactive floor plans
Our intuitive floor plans visually show available workspaces and simplify booking.
Real-time overview
Colleagues can see in the app in real time who is sitting where and whether their favorite seat is still free.
Search function
Search for colleagues, equipment, or user groups (e.g., Teams or first responders).
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Set favorites
Mark your favorite colleagues and tables as favorites to book the ideal seat more quickly.
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Equipment filter
Filter workplaces by equipment such as monitor or standing desk to find the perfect spot.
Recurring booking
In addition to single bookings, multi-day and series bookings can also be configured optionally.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
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QR code booking
Scan the QR code placed on the table with your smartphone and spontaneously reserve a workspace.
Permanent, flexible and home office workplaces
Designing a hybrid work model with Flexopus
Visualizing your offices from a bird's-eye view enables intuitive booking of flexible workspaces and the implementation of new and hybrid work concepts.
Managing flexible workplaces
Decide which workstations can be booked, define special features, or temporarily block tables.
Assign jobs permanently
Workstations can also be permanently assigned to a person, unless all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Book a live demo!
Are you interested or do you have any questions?
Third-party integration for Flexopus
Integrations for workplace booking systems
Flexopus is equipped with a variety of interfaces to ensure seamless integration into existing company infrastructure - from SSO connection with Microsoft or Google to calendar integration in Outlook and similar programs.
Frequently Asked Questions
Questions and answers
What is a workplace booking system?
A workplace booking system (also called "desk-sharing software") such as Flexopus is software that allows employees to flexibly reserve desks in their company for the days they are in the office. The office is visually represented as a digital twin. A workplace booking system ensures simpler organization and efficient resource utilization in flexible work models.
What features should a good workplace booking system have?
A modern workplace booking system like Flexopus has a user-friendly interface for self-explanatory workplace booking. Key features include user groups for access management, a check-in/check-out function, and an analysis function for optimizing space utilization. An overview of who is in the office and when, as well as integrations with third-party providers, should also be included. Furthermore, multilingualism, accessibility, and extensive configuration options are essential.
Can the Flexopus workplace booking system be easily integrated into other systems?
Yes, Flexopus can be flexibly integrated into existing system landscapes, such as Microsoft 365, Google Workspace or SSO solutions. This automatically synchronizes bookings, user data and calendars without creating additional administrative overhead. Our native Microsoft Teams app makes it particularly easy for employees to get started, as they can use Flexopus directly in their familiar work environment – without any additional training or technical hurdles.
Is it possible to test the Flexopus workplace booking system for free?
Yes, you can test the workplace booking system free of charge and without obligation for 30 days. The test allows you to realistically experience the functions and user-friendliness in your company and directly assess the added value. Simply contact our sales team to receive your login details.
Discover more
Blog posts about workplace booking
New Work Lexicon
CONTACT
Ready for the next step?
Bring structure to your daily work routine. We will show you how intelligent workplace management can save you time, reduce costs and sustainably increase satisfaction in your team.
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