A workplace booking system such as Flexopus enables flexible workplace reservations. It supports flexible working models such as Hybrid Work and desk sharing. It reduces search times for available positions and thus ensures coordinated, organized, stress-free and productive collaboration within the company. In addition, data analyses help to ensure resource-efficient use of workplaces and office space.

A modern workplace booking system such as Flexopus has a user-friendly interface for self-explanatory booking of workplaces. Important functions are user groups for access management, a check-in/check-out and analysis function for optimizing space utilization. An overview of who is in the office and when, as well as integrations with third-party providers, are also essential. In addition, multilingualism, accessibility and extensive setting options are essential.

A good workplace booking system like Flexopus is characterized by excellent user feedback on the common review platforms such as OMR, G2 or Google . A rating of 4.8 stars or better is excellent. Furthermore, the workplace booking software should be certified according to ISO27001 with regard to information security, offer extensive privacy settings and, ideally, host the data exclusively in Germany.

A good workstation-to-employee ratio in a shard desk model (also called desk sharing) depends heavily on work habits, the industry, and the corporate culture. While a ratio of 1:1 is considered traditional, a ratio of 1:1.2 to 1:1.5 is moderate. Modern companies with two to three home office days per week, on the other hand, have a ratio of 1:2. This means: There are two employees per workstation. More about desk sharing rates in the Flexopus Blog.

The key to introducing a desk-sharing model is good change communication. Involve key stakeholders such as team leaders and works councils right from the start. Take concerns and fears seriously and enable participation and co-creation. You also need a user-friendly workplace booking system like Flexopus, for good organization with clear rules - then the change will even be fun.

In addition to booking shared desks , the workplace booking app Flexopus also allows you to reserve meeting rooms and parking spaces. Catering or janitorial services can also be ordered. The registration or of visitors can also be managed with Flexopus. In principle, Flexopus can be used to visually display every resource around the workplace and make it flexibly bookable.

With the Flexopus workplace booking software, workplaces can also be reserved for guests , provided the function is activated accordingly. Company employees can then book workstations for external guests. In addition, Flexopus offers the “Visitor Management” module, which allows for registration and documentation of visitors to the office, including integration of the reception or gate.