Microsoft Teams with Flexopus: Desk booking directly in Teams
Seamlessly integrate Flexopus into Microsoft Teams to optimize accessibility and usage directly within the Teams platform.
What is the Microsoft Teams integration?
The Flexopus Microsoft Teams integration makes the desk booking platform available directly within the Teams environment. Instead of switching between different applications, employees can book desks, parking spaces, and meeting rooms, view the live floor plan, find colleagues, and manage their profile settings—all without leaving Microsoft Teams.
Technically, Flexopus is published as an official app in the Microsoft Teams Store and is certified by Microsoft. The app automatically adapts to the Teams color scheme, ensuring a consistent user experience. The connection between Flexopus and Teams is established via defined permissions, which are granted once by an administrator.
What is the purpose of the integration?
Many employees have Microsoft Teams open all day. The Flexopus integration leverages this: those who find Flexopus directly in Teams book more regularly and are less likely to forget to reserve their space.
Typical use cases for the integration:
- Book desks, parking spaces, or meeting rooms without leaving the Teams app
- Access the live floor plan to see who is sitting where in the office
- Find colleagues and book specifically near them
- Receive Teams notifications for booking confirmations and check-in reminders
- Manage your Flexopus profile and settings directly in Teams
The integration increases the adoption of Flexopus within the company because no additional login or browser switching is required. Employees can decide for themselves whether they want to use Flexopus via Teams, the web app, or the mobile app.
How easy is the integration?
Setup takes just a few steps and requires only administrator rights in Flexopus and Microsoft Teams. The integration is activated in the Flexopus settings, and the necessary permissions are granted once with a single click. Afterward, the Flexopus app is enabled in the Microsoft Teams Admin Center.
Administrators can optionally install the app automatically for all users and pin it to the Teams sidebar, giving employees immediate access without needing to install it themselves.
Ready to get started? You can find a complete step-by-step guide for setup in our Help Center.
What are the benefits of the integration?
- Direct access to Flexopus within Microsoft Teams – no browser switching required
- Official Microsoft-certified app from the Teams Store – secure and reliable
- Automatic Teams notifications for booking confirmations and check-in reminders
- One-time setup effort for administrators – the integration runs stably thereafter
- Included free of charge in the Flexopus subscription – no additional license costs
- Increased user adoption because Flexopus is available where employees already work
- Centralized control by admins: app can be automatically rolled out and pinned for all users
- Support for all core Flexopus functions directly in Teams
Additional integrations
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Questions and answers
What permissions does the Flexopus Teams app require?
The app requires application-level permissions to send activity notifications to users and to update itself. At the user level, standard permissions for single sign-on are required, specifically reading the email address and basic profile, as well as signing the user in. All permissions are granted once by an administrator and are limited to the necessary minimum.
Do employees have to install the app themselves?
No, not necessarily. As a Microsoft Teams administrator, you can automatically install the Flexopus app for all users via a policy and pin it to the sidebar. Alternatively, employees can search for and add the app themselves via the Microsoft Teams Store, provided the organization allows this.
Is the integration compatible with our company's data protection requirements?
Yes. Flexopus is published as an officially certified app in the Microsoft Teams Store and meets Microsoft's security and compliance requirements. The permissions are transparent and limited to the necessary minimum. Flexopus processes only the data required for the operation of the booking platform.
Does the integration work if employees use Single Sign-on (SSO)?
Yes. The Microsoft Teams integration supports SSO. Users who are already logged into Teams can often log in to Flexopus automatically without having to enter additional credentials.
What happens when a new version of the Flexopus Teams app is available?
The app updates automatically. This uses the "Allow the app to manage itself for all users" permission, which is granted once during setup. Administrators and users do not need to perform any manual updates.