Microsoft Teams with Flexopus: Workspace booking directly in Teams
Seamlessly integrate Flexopus with Microsoft Teams to optimize accessibility and usage directly within the Teams platform.
What is the Microsoft Teams integration?
Flexopus' Microsoft Teams integration makes the desk booking platform directly usable within the Teams environment. Instead of switching between different applications, employees can book workspaces, parking spaces and meeting rooms, view the live floor plan, find colleagues and manage their profile settings – all without leaving Microsoft Teams.
Technically, Flexopus is published as an official app in the Microsoft Teams Store and is certified by Microsoft. The app automatically adapts to Teams' color scheme, ensuring a consistent user experience. The connection between Flexopus and Teams is established via defined permissions, which are granted once by an administrator.
What is the purpose of integration?
Many employees have Microsoft Teams open all day. The Flexopus integration takes advantage of exactly that: Those who find Flexopus directly in Teams book more regularly and are less likely to forget to reserve their seat.
Typical use cases for integration:
- Book a workspace, parking space, or meeting room without leaving the Teams app.
- View the live floor plan and see who sits where in the office.
- Find colleagues and book them specifically in their vicinity.
- Receive Teams notifications for booking confirmations and check-in reminders.
- Manage Flexopus profile and settings directly in Teams
The integration increases the acceptance of Flexopus within the company because no additional login or browser change is required. Employees can decide for themselves whether to use Flexopus via Teams, the web app or the mobile app.
How easy is the integration?
Setup takes only a few steps and requires only administrator rights in Flexopus and Microsoft Teams. In the Flexopus settings, the integration is activated and the necessary permissions are granted once with a click. The Flexopus app will then be enabled in the Microsoft Teams Admin Center.
Administrators can optionally install the app automatically for all users and pin it to the Teams sidebar, giving employees immediate access without having to install it themselves.
Ready to start? For complete step-by-step setup instructions, please visit our Help Center.
What are the advantages of integration?
- Direct access to Flexopus within Microsoft Teams – no browser switch necessary.
- Official Microsoft-certified app from the Teams Store – safe and reliable
- Automatic Teams notifications for booking confirmations and check-in reminders
- One-time setup effort for administrators – after that, the integration runs stably.
- Included free with the Flexopus subscription – no additional license fees
- Increased user acceptance because Flexopus is available where employees already work.
- Central control by admins: The app can be automatically rolled out and pinned for all users.
- Support for all Flexopus core functions directly in Teams
Further integrations
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questions and answers
What permissions does the Flexopus Teams app require?
The app requires permission at the application level to send activity notifications to users and to update itself. At the user level, standard permissions are required for single sign-on, namely reading the email address and basic profile, as well as logging in to the user. All permissions are granted once by an administrator and are limited to the necessary minimum.
Do employees have to install the app themselves?
No, not necessarily. As a Microsoft Teams administrator, you can automatically install the Flexopus app for all users via a policy and pin it to the sidebar. Alternatively, employees can also search for and add the app themselves via the Microsoft Teams Store, provided the organization allows this.
Is the integration compatible with our company's data protection requirements?
Yes. Flexopus is published as an officially certified app in the Microsoft Teams Store and meets Microsoft's security and compliance requirements. The permissions are transparent and limited to the necessary minimum. Flexopus processes only the data that is necessary for the operation of the booking platform.
Does the integration also work if employees use Single Sign-On (SSO)?
Yes. Microsoft Teams integration supports SSO. Users who are already logged into Teams can in many cases automatically log into Flexopus without having to enter additional login details.
What happens when a new version of the Flexopus Teams app is available?
The app updates automatically. This is achieved using the permission "Allow the app to manage itself for all users", which is granted once during setup. Administrators and users do not need to perform manual updates.