Global Settings & Personalization
Thanks to its diverse and granular customization options, Flexopus adapts precisely to your company. Customize the booking process, data protection, privacy, notifications and much more according to your specific requirements.
Booking restrictions
Customize the booking process and adapt it precisely to your specific needs: For example, determine which days of the week and during which periods bookings can be made. The time from which advance bookings can be made can also be limited. The advance booking period can be adjusted depending on the resource type.
Visibility of user data
Flexopus attaches the greatest possible importance to data protection, data security and privacy. Therefore, you can individually determine whether the full names of your employees are visible in the frontend or not. Furthermore, the decision can also be delegated to the employees: They then decide for themselves whether their names are displayed. Coordinate this setting with the data protection officer and/or works council.
Anonymization of data
Personalized data is only stored in Flexopus for as long as there is a purpose for data processing. Personal booking data can therefore be automatically anonymized by the system after a freely selectable period of time. Flexopus places the highest value on the principles of "privacy by default" and "privacy by design".
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Serial bookings
Specify whether your employees can make recurring bookings. If serial bookings are activated, they can be repeated daily, weekly or monthly. Either for a certain number of appointments or until a specific date. By default, the setting is disabled.
Data protection and privacy
In addition to the mandatory order processing contract in accordance with In accordance with Article 28 (3) GDPR, we are happy to provide you with a sample data protection declaration for your Flexopus instance. In addition, you can use your own declaration and decide whether consent is required for each employee. Flexopus is hosted in Germany in compliance with GDPR; your data is neither shared with third parties nor transferred outside the country.
Notifications and emails
Decide globally for your entire organization whether you want to send booking confirmations to your employees via email. Optionally, an .ical file can be added for confirmation, which integrates the booking into the personal calendar. Employees can then decide for themselves in their personal profile whether they would like to receive notifications by email. In addition, daily booking summaries can also be sent via email.
Corporate Identity & Personalization
Adapt Flexopus to your corporate identity. For example, you can upload the company logo and define company information. Beyond personalized floor plans and layouts, you can upload images of your offices to make the booking process even more intuitive and transparent.
