Desk Booking Device with ePaper Technology
By connecting ePaper displays to Flexopus, the current occupancy status, including the name, is directly visible at the seat. Employees can also spontaneously book available workspaces on site using a QR code or NFC.
.webp)
Already in use in over 4,000 offices!
Desk Booking Devices - Features at a Glance
See bookings on site
Bring digital bookings directly to your desk: name and time are displayed transparently on the screen. This ensures that reservations remain visible in the physical office world and that booked seats remain reliably reserved for the right person.
Finding job openings
Available desks are immediately recognizable – this shortens the search and ensures a quick start to the workday. Unannounced bookings are also immediately visible, which increases transparency and ensures reliable booking discipline in the office.
Ad-hoc booking via QR code
Available workspaces can be reserved directly on site: Simply scan the displayed QR code and start an ad-hoc booking for the desired period.
Book spontaneously via NFC
In addition to QR codes, NFC is also available for quick seat reservations: Simply hold your smartphone to the display and start an ad-hoc booking on site until the desired end time.
Check-in directly on the display
When the check-in module is activated, the status is clearly displayed on the desk. Check-in is seamless on site – simply via QR code scan or smartphone touch via NFC.
ePaper displays in use
Common challenges in everyday office life
A fruitless search for job openings
Those who spend valuable minutes in the morning randomly looking for a free table start the day stressed. The display connection allows the availability of individual seats to be seen immediately as one walks by. A quick scan is all it takes to easily secure an available workspace.
Empty tables despite bookings
Unoccupied tables with active reservations take up valuable space from other teams. The physical display makes the occupancy of the room tangible. If a seat is not confirmed on site, the system automatically releases the resource for everyone again – resulting in a noticeably better overall utilization.
Occupied workspace without prior booking
Desks are often simply occupied in everyday life without a reservation being recorded in the system. The ePaper display immediately signals unbooked seats visually and reminds users to book in, or allows check-in directly via scan at the table, so that the occupancy status remains synchronized everywhere.
Local occupancy conflicts
If it is not clear who made the booking at the table, confusion can quickly arise when choosing a seat. The ePaper display connection clearly shows the name of the person making the reservation and the booking period. This way everyone knows immediately where a reservation already exists and which table is free.
.svg)
Book a live demo!
Are you interested or do you have any questions?
How does the hardware solution work?
.svg)
No wiring required!
Maximum installation flexibility: The ePaper displays require neither power nor network cables. They can be attached to the table quickly and easily using screws or adhesive.
Long battery life
Thanks to sustainable ePaper technology, the displays only consume electricity when updating the content. This ensures a long battery life and low-maintenance operation in everyday office use.
No direct network connection
The ePaper displays communicate in an energy-saving manner via a local Bluetooth gateway. This keeps your company network organized and prevents it from being burdened by numerous individual devices.
.webp)
Recommended hardware solutions
*Official software support is guaranteed for devices from the B2B partner shop. Flexopus is available with limited support when using other hardware.
Order from the B2B partner online shop!
Order the recommended hardware solutions from our partner B2B online shop!
.svg){kind=icon}
Sensors for workplaces and meeting rooms
Enhance your displays with smart sensors for desks and meeting rooms. Flexopus automatically records the actual occupancy on site for even more precise analyses.
questions and answers
Is booking a workspace via app alone not enough?
The app handles the digital planning, while the ePaper displays ensure on-site implementation. They make reservations visible directly at the desk, thus preventing booked seats from being unknowingly occupied by other employees.
Do I not need cabling at my workplace?
No power or network cables are needed. The ePaper displays are battery-powered and communicate wirelessly via Bluetooth. You can glue or screw them directly to the table.
Can the booking rate be increased with the displays?
Physical presence at the desk creates commitment and transparency in the office. Spontaneous bookings can be recorded directly via QR code or NFC without any detours – this closes the gap between digital planning and actual on-site use.
Is displaying bookings at the workplace compliant with data protection regulations?
The display can be individually configured, and in addition to the name display, complete anonymization is also possible (e.g. Only “Booked” or time periods are possible to meet all data protection requirements of your company.
