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Room booking
Made easy with Flexopus
Flexopus optimally expands your Outlook room booking with a practical check-in/check-out function and bidirectional synchronization. Arrange your free consultation now!
Arrange a demo appointment!
We offer Flexopus for companies of all sizes! We would be happy to make you an individual offer!
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Workplace Management Software
Flexopus is a leading software solution in the field of workplace management. From workplace booking to visitor management to catering services, you can digitize all office processes with us.
200,000+
user
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2,000+
offices
10+
Languages
4.9
4.8
Practical functions for room booking
Booking display & statistics
The interactive floor plans allow you to view all existing room bookings or make new bookings directly. In addition, the minute-by-minute occupancy of the individual rooms is visualized in a heat map.
Electronic door signs for meeting rooms
The Flexopus Digital Signage Add-On enables the operation of electronic door signs to display room occupancy in your conference rooms. In addition to displaying bookings, spontaneous ad-hoc bookings for meeting rooms can also be made via kiosk systems.
Catering service
Order coffee and cake for your meetings conveniently via the catering service module. Orders can be easily managed in Flexopus and are forwarded directly to the responsible service provider.
Seamless integrations
Synchronize meeting room bookings from Microsoft or Google with Flexopus. This allows bookings to be evaluated, displayed on electronic door signs and checked in via Flexopus. Additionally, events can also be created and managed.
Check-in module
Meeting rooms are often reserved for regular appointments, but these are often not canceled or only take place online. Using the check-in module, unused meeting rooms can be automatically released if participants do not confirm their presence on site.
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Room booking in 3 steps
Booking meeting and conference rooms with Flexopus is easy and only takes a few moments. Simply select the desired time period and location and reserve your room on the bird's eye view map.
Ad-hoc room booking
You can easily make ad-hoc bookings via the Flexopus app or directly on the electronic door sign and cancel them there. This will further improve the flexible use of meeting rooms and optimize their capacity utilization.
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Electronic door signs
Connect your room occupancy plan in Outlook with Flexopus' electronic door signs and effortlessly transform your office into a smart office. With the Digital Signage add-on module, you can efficiently expand your work environment with digital door signs.
Catering service
Catering processes can be mapped efficiently in Flexopus. Configure which products are available to employees and enter catering orders directly through Flexopus. These orders can then be forwarded internally to the canteen or office management.
Check-in / Check-out
Meeting rooms are often reserved for regular appointments, but these are often not canceled or only take place online. Using the check-in module, unused rooms can be automatically released if participants do not confirm their presence on site.
Manage bookings as an administrator
As an administrator, you have the ability to view, manage, and delete all meeting room bookings. Optionally, synchronized bookings from Microsoft Exchange Online and Google Calendar can also be deleted directly via Flexopus.
Usage & analysis in one app
In addition to the operational management and booking of conference rooms and other objects, you can analyze the utilization of your meeting rooms in detail with Flexopus. Future decisions on the design of areas can therefore also be made in a data-driven manner.
Workplace Management with Flexopus
Workstation booking
Manage bookable and fixed workstations effortlessly with Flexopus – we make your office digital and efficient!
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Parking booking
Simplify parking management with Flexopus and save your employees the time-consuming search for parking spaces.
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Room booking
Synchronize room bookings from Microsoft or Google with Flexopus or make bookings directly through Flexopus!
Meeting room displays
Display the occupancy status of your meeting rooms on digital door signs and book rooms conveniently on site.
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Visitor management
Register your visitors directly via Flexopus – the visitor management system records all guests reliably and easily.
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Catering & Facility Services
Book additional services like our catering service to conveniently order coffee and breakfast for your meetings.
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Asset Management
Book everything! Using Flexopus, colleagues can flexibly book assets such as vehicles or IT hardware and handle the entire administration efficiently.
Smart Locks (Beta)
Link smart locks with Flexopus and manage access directly through Flexopus!
Are you interested?
Contact us for a free demo appointment! Get a personalized offer from our sales team!
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Book a demo call!
Are you interested or have questions?
Third-party integrations
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Flexopus calculates prices by object and NOT by user
Demo Plan
Try Flexopus with all features for free for 30 days!
Free
demo plan
All starter features
All business features
Preconfigured data
30 days free
No credit card required!
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Starter Plan
For companies looking for a cost-effective solution.
€
1.59
1.99
/Resource/Month
starter plan
Unlimited users
Workplace booking
Parking booking
Room booking
Building management
Live schedule /find colleagues
Microsoft Teams app
Data protection configurations
Mobile apps
REST API
Multi-tenant support
Business Plan
For companies that want to use Flexopus fully integrated.
€
2.99
3.49
/Resource/Month
business plan
All basic functions
Single Sign On/SAML2/SCIM
Group management
More admin roles
Statistics/data evaluation
Check In Module
QR Codes
Microsoft Exchange Online
Google Calendar integration
Enterprise
For larger organizations with 50 or more resources - with volume discounts.
Upon request
Enterprise Plan
All basic functions
All business features
Individual offer
Volume discount
Key Account Manager
* A resource is a workplace, a parking space or a meeting room.
Data protection & Data security made in Germany
Hosted in Germany
GDPR compliant
ISO27001 certified
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