Desk sharing software

for flexible workplaces, meeting rooms & parking spaces

The desk sharing software that integrates seamlessly into your company and adapts precisely to your needs. Organize the daily work of hybrid teams according to your ideas!

Integrates with

Desk Sharing Software Flexopus auf verschiedenen Endgeräten

Workplace Management with Desk Sharing

Flexopus offers more than just desk sharing! You can also manage parking and meeting room bookings in one system.










Why desk sharing with Flexopus?

Learn how Flexopus can help you implement desk sharing and organize new & hybrid work using the most common use cases.
Workplace booking with Flexopus

Workplace booking

Flexopus enables flexible workstations to be booked intuitively and efficiently in just a few moments. Find and reserve exactly the flexible workplace you need in just 4 steps.

Workplace booking with Flexopus

Parking management

Save your employees the hassle of searching for parking spaces through simple parking management with Flexopus. Efficient parking booking and management in just a few clicks.

Workplace booking with Flexopus

Room booking

Convenient room booking on the web, via app, from Outlook, in teams and always synchronized with the calendar, thanks to optional Microsoft Exchange integration. See the Flexopus visual room booking system for yourself.

Workplace booking with Flexopus

Meeting room displays

Expand your meeting rooms with electronic door signs, show your employees room occupancy and enable you to book conference rooms ad hoc. The cost-effective digital signage solution from Flexopus.

Integrates with Microsoft and Google

This is how the desk sharing app works

The term desk sharing stands for a modern workplace concept in which hybrid teams do not have a fixed workplace, but book a flexible workplace using desk sharing software as required.

Select type

In the first step, the user selects the desired object type for booking. The options are: shared desk, meeting room, parking lot or home office.


Select date & time

In the second step, the user selects one or more days and the time for booking from the calendar overview. It is also possible to make series bookings.


Select a building

In the third step, the user selects the desired building to book. If there is only one building to choose from, this step is skipped.


Select floor & object

In the fourth and final step, the user selects the desired object (shared desk, meeting room or parking lot) on the selected floor plan. Extensive filter functions make it easy to search for the right object.

Book a demo call!
Markus Merkle
Sales manager

The Seamlessly Integrated Desk Sharing Software

With a variety of interfaces and add-ons, Flexopus can be integrated exactly where you want it. Find out how our interfaces take the user experience to a whole new level and help the software achieve maximum acceptance. So that using Flexopus is as easy as opening your emails.


Desk sharing app features

With a wide range of functions, the Flexopus desk sharing booking system supports you with all necessary tasks.
Workplace booking with Flexopus

Map service & map editor

Lean back while your floor plans are prepared for you by the map service. With the plan editor, existing floor plans can be redesigned and redesigned in just a few seconds. Because you should adapt your rooms to your team and not the other way around.

Workplace booking with Flexopus

Group & access management

Manage various user groups in Flexopus and control access to specific buildings, floors, and objects using Flexopus' rights and roles system. This makes it easy to protect limited resources or sensitive areas.

Workplace booking with Flexopus

QR codes & check-in/out

With the additional QR codes module and the check-in/out function, you can get even more out of the desk sharing app. From quick booking directly at work to contact tracing and time recording, there are no limits.

Workplace booking with Flexopus

Smart Analytics

We provide you with all data collected in Flexopus in prepared form as an evaluation. The analysis of this historical data provides you with important insights into the utilization of space, the booking behavior of your workforce and helps you optimize your space.


Visual management of shared desks

Visualizing your spaces from a bird's eye view not only enables you to intuitively book shared desks, meeting rooms or parking spaces, but also makes management easier.

Bird's Eye View of Parking Space Booking with Flexopus Parking Software

Customer testimonials about the desk sharing booking system

Discover specific use cases and learn from our satisfied customers how Flexopus makes everyday office life more agile, efficient and secure.
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“A really intuitive and at the same time individual solution for booking office spaces. Both for employees and office management. The onboarding was quick and our individual wishes were implemented quickly.”

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FEV Europe GmbH

“Flexopus has a really good user interface. It not only looks aesthetic, it is also very intuitive to use - both on the user side and on the admin side. Flexopus has all the features that a good desk sharing software must have. Last but not least: The support team is really great! Requests are always dealt with within a very short time, in a friendly, committed and competent manner.”

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Mercedes-Benz Consulting GmbH

“Intuitive application for various use cases, which is constantly being expanded with additional features. Top service thanks to individual support with quick and competent feedback.”

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Picanova GmbH

“Flexopus is very easy to use. Outlook integration also makes it very easy to book meeting rooms, which can be integrated directly into Outlook invitations. Thanks to the clear maps in Flexopus, our employees can select exactly the workplace they want.”

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Niederer AG

“The simplicity and the fact that it simply has everything you need in it. The whole look in particular is extremely appealing and modern. The setup really didn't require any IT knowledge. We also didn't have to carry out laborious training, as it was simply easy for the user to understand.”

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Infoteam Software AG

“I would simply like to take this opportunity to express great praise to everyone involved. You've got a really perfect (!) Job delivered, both in advance and during implementation. Uncomplicated, extremely fast and much more than we expected. I think something like that also needs to be mentioned.”

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Sport Alliance GmbH

” As a software company, we are often happy to receive such emails ourselves: BRAVO for the latest updates! The employees are very impressed, especially about the visibility of the tags when booking and the live map!! It is a pleasure to work with your software every day.”

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Emetriq GmbH

As a user, I appreciate Flexopus as a very helpful and efficient solution for booking and managing workstations in an office with flexible work schedules. The user interface is simple and user-friendly, which makes it easier for me to book and manage workstations.

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SOG Business-Software GmbH

Clear and quick booking of workplaces or parking spaces. Central opportunity for all employees to see at a glance which jobs are occupied or vacant. Further information about the equipment of the workstation can be stored, e.g. the number of monitors or docking stations. Clear presentation based on the floor plans of the offices.

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German Design Award Winner 2024

The Flexopus desk sharing app is a winner in the 2024 German Design Awards. The software for hybrid working environments was honored for its innovative design in the “Apps” category.

Data protection & data security made in Germany

Your data belongs to you and no one else. The Flexopus desk sharing booking system was developed in Germany in compliance with the highest data protection standards.
hosted in GermanyFederal Association of IT SMEsFederal Association of IT SMEs
Locally hosted
Hosted in Germany
All customer data is stored separately on a central server in the Federal Republic of Germany.
100% GDPR-compliant
Among other things, we create an AVV in accordance with Art. 28 (3) GDPR and thus relieve your administration.
Well-trained team
All Flexopus employees are trained in data protection and security and expand their knowledge through regular training courses.

What are you waiting for?

We would be happy to advise you on your shared desk software and work together to find the perfect solution for you.
We provide our solution for companies of all sizes. We would be happy to provide you with an individual offer.