Ergonomic & healthy working - in the office and at home

The modern workplace has changed significantly. Working from home has become a permanent fixture, offering flexibility and convenience, but also bringing health burdens for employees. Hybrid work requires multiple locations to be designed accordingly. Flexopus shows how this is done and what needs to be considered.

What does ergonomics mean?

Ergonomics is the science of designing and setting up the workplace for employees. It focuses on optimizing the work environment to reduce physical strain, discomfort, and the risk of injury. In the context of working from home, ergonomics is about creating a workspace that promotes comfort and efficiency while minimizing health risks. Ergonomic work is crucial for human health for several reasons:

• Prevention of musculoskeletal disorders: Proper ergonomics can help prevent musculoskeletal disorders such as back and neck pain, as well as injuries from repetitive strain. Poor posture and incorrect sitting positions can lead to tension and spinal problems in the long term.
• Increased productivity: A well-designed desk with optimal table height and the correct keyboard and mouse position can increase productivity. When work equipment is ergonomically adjusted, employees can better focus on their tasks.
• Mental well-being: Ergonomics also plays a role in mental health. A comfortable and well-organized workspace with a suitable backrest can contribute significantly to stress reduction.

Healthy at the workplace: Challenges and solutions

Physical health in the home office

While companies like Flexopus can ensure ergonomic working conditions in the office, remote work brings various challenges that can affect the physical health of employees. Sitting for long periods in an unsuitable office chair and poor posture can lead to chronic back pain and discomfort. Staring at a screen for a long time can cause eye strain, headaches, and vision problems. Less physical activity due to the lack of commuting can weaken muscles and lead to poor posture.

Mental health in the home office

In addition to these physical problems, mental strain can also occur, such as isolation, loneliness, or stress. The lack of personal interaction with colleagues can impair general well-being and job satisfaction. The blurring of boundaries between work and private life can lead to increased stress and tension.

Measures for improving health in the home office

Designing the workspace

To improve ergonomic workplace design both on-site and in the home office, it is important to take a holistic approach.

• Choosing the right equipment: Invest in ergonomic furniture, an adjustable chair with a backrest, as well as an ergonomic keyboard and mouse to create a healthy work environment. Many employers have been providing this equipment since the shift to hybrid work.
• Optimal sitting position: Set up your desk so that your screen is at eye level, your feet are flat on the floor, and your forearms form a 90-degree angle while typing.

With desk sharing software from Flexopus, employees can specifically book ergonomically equipped workstations, while the room booking system and parking space booking system make planning the workday easier. Additionally, the asset management software simplifies the management and booking of work equipment, such as ergonomic wrist rests or additional desk lamps.

Breaks and promoting movement

• Regular breaks: Take short breaks to stretch and loosen up your muscles to prevent tension and back problems.
• Movement routine: Incorporate daily physical activities such as stretching, yoga, or workouts to promote spinal health.

Screen time and eye health

• 20-20-20 rule: Take a 20-second break every 20 minutes and look at something about 20 feet away.
• Proper lighting: Ensure your workspace is adequately lit to avoid glare.

What should you avoid?

• Improvising your workspace: Do not work on the couch or at the kitchen table; use an ergonomically set up desk instead.
• Lack of movement: Walking to the fridge is not a substitute for active movement.
• Seated meetings: Hold meetings while standing to improve your posture.

Promoting mental health in the workplace

• Social interaction: Schedule virtual meetings to avoid isolation.
• Stress management: Use techniques like meditation or mindfulness to reduce stress.

How can employers support employee health?

• Employee Assistance Programs (EAPs): Employers can offer EAPs to provide mental health support and resources for remote workers. An EAP is an intervention program that helps employees manage personal issues that may affect their professional performance.
• Regular check-ups: Preventive healthcare can contribute to long-term productivity and job satisfaction.

Conclusion: How to stay healthy while working from home

While working from home offers numerous advantages, it also poses significant challenges to employee health. Since ergonomics in the home office are of crucial importance, both individuals and employers should take proactive measures to create a workspace that prioritizes physical and mental well-being.

An ergonomic workspace design, breaks, and movement are essential to reduce health-related strain. Employers can also support their staff through measures and programs to create healthy working conditions in the long term. This ensures sustainable health promotion and, consequently, appropriate work capacity and performance.