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Workplace design in the office: Why it is so important
In this blog article, you will learn everything about workplace design and its role in a modern and efficient office environment.
Excellent workplace booking system
The Flexopus workplace booking system supports companies in implementing hybrid working models. Employees can use the app to book flexible desks for their days in the office. Make your workplace management more organized and efficient than ever before.
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Award-winning reservation system Flexopus
Popular features of the Workplace Booking App
An overview of the highlight features of the desk sharing app Flexopus. This allows you to implement your hybrid office concept in a resource-optimized and digital way.
Interactive office plans
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated map editor, administrators can create and edit maps directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With the Flexopus Live Map, you can see your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus you always have an eye on the utilization of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
Permanent, flexible and home office workplaces
Designing a hybrid working model with Flexopus
Visualizing your offices from a bird's eye view enables intuitive booking of flexible workspaces and the implementation of new and hybrid work concepts.
Managing flexible workplaces
Decide which workstations can be booked, store special features or temporarily block tables.
Assign jobs permanently
Workstations can also be permanently assigned to a person, provided that not all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Book a demo call!
Are you interested or have questions?
Flexopus booking tool with extensive functionality
This is what the workplace booking system offers
Flexopus impresses with its diverse and well-thought-out features - for better and more productive collaboration.
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Interactive maps
Our intuitive office plans visually display available workstations and simplify booking.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
Search function
Search for colleagues, equipment or user groups (e.g. teams or first responders).
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Set favorites
Mark your favorite colleagues and tables as favorites to book the ideal spot faster.
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Equipment filter
Filter workstations by features such as monitor or standing desk to find the perfect spot.
Serial booking
In addition to individual bookings, multi-day and series bookings can also be optionally configured.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
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QR code booking
Scan the QR code displayed on the table with your smartphone and reserve your workstation spontaneously.
Book a demo call!
Are you interested or have questions?
Why book workstations with Flexopus?
Advantages of a booking system for workstations
To ensure smooth collaboration between the office and home office, an app like Flexopus supports the digital management and reservation of flexible resources.
STATE-OF-THE-ART WORKPLACE BOOKING SYSTEM
Workstation booking in just 3 steps
Flexopus enables workstation booking in just three steps and a few seconds - without nested menus and complex click paths. Workspace reservation and booking has never been so easy and intuitive thanks to visual map navigation.
STATE-OF-THE-ART WORKPLACE BOOKING SYSTEM
Workstation booking in just 3 steps
Flexopus enables workstation booking in just three steps and a few seconds - without nested menus and complex click paths. Workspace reservation and booking has never been so easy and intuitive thanks to visual map navigation.
LIVE OCCUPANCY PLAN
Know who is sitting where at all times
In hybrid teams, it is essential to promote collaboration within the team. The live occupancy plan in Flexopus allows all team members to find out in seconds who is working from home or coming into the office. Inefficient Teams messages like “Are you in the office today?” are now a thing of the past.
LIVE OCCUPANCY PLAN
Know who is sitting where at all times
In hybrid teams, it is essential to promote collaboration within the team. The live occupancy plan in Flexopus allows all team members to find out in seconds who is working from home or coming into the office. Inefficient Teams messages like “Are you in the office today?” are now a thing of the past.
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FIND INSTEAD OF SEARCHING
Filter by features
Extensive filter functions directly in the booking process allow employees to find exactly the workplace that is tailored to their specific task profile. Simply filter for the desired features such as "docking station" or "height-adjustable desk" and find them instead of searching for a long time!
FIND INSTEAD OF SEARCHING
Filter by features
Extensive filter functions directly in the booking process allow employees to find exactly the workplace that is tailored to their specific task profile. Simply filter for the desired features such as "docking station" or "height-adjustable desk" and find them instead of searching for a long time!
CONSERVE RESOURCES
Group and access management
Make your hybrid office as efficient as possible with Flexopus. Prevent incorrect assignment of workstations and protect sensitive areas such as HR offices with integrated group management. Access and release rights can be assigned at building, floor and object level.
CONSERVE RESOURCES
Group and access management
Make your hybrid office as efficient as possible with Flexopus. Prevent incorrect assignment of workstations and protect sensitive areas such as HR offices with integrated group management. Access and release rights can be assigned at building, floor and object level.
NEW WORK WITH FLEXOPUS
Hybrid office concept
A desk-sharing concept relies on a dynamic use of space. With the introduction of flexible, permanently assigned and mobile (home office) workplaces, the first step has already been taken. The use of a workplace booking system provides organizational support and leads to greater acceptance of the concept within the company.
NEW WORK WITH FLEXOPUS
Hybrid office concept
A desk-sharing concept relies on a dynamic use of space. With the introduction of flexible, permanently assigned and mobile (home office) workplaces, the first step has already been taken. The use of a workplace booking system provides organizational support and leads to greater acceptance of the concept within the company.
Third-party integration for Flexopus
Integrations for workplace booking system
Flexopus is equipped with a variety of interfaces to ensure smooth integration into the existing corporate infrastructure - from SSO connection with Microsoft or Google to calendar integration in Outlook and Co.
Frequently Asked Questions
questions and answers
What is a workplace booking system?
A desk booking system (also called "desk sharing software") such as Flexopus is software that allows employees to flexibly reserve desks at their company for the days they are in the office. The office is visually represented as a digital twin. A workplace booking system ensures simpler organization and efficient use of resources in flexible working models.
What are the advantages of a workplace booking system?
A workplace booking system such as Flexopus enables flexible workplace reservations. It supports flexible working models such as hybrid work and desk sharing. It reduces search times for available positions and thus ensures coordinated, organized, stress-free and productive collaboration within the company. In addition, data analyses help to ensure resource-efficient use of workplaces and office space.
What functions should a good workplace booking system have?
A modern workplace booking system such as Flexopus has a user-friendly interface for self-explanatory booking of workplaces. Important functions include user groups for access management, a check-in/check-out function and analysis functions for optimizing space utilization. An overview of who is in the office and when, as well as integrations with third-party providers, are also essential. In addition, multilingualism, accessibility and extensive setting options are essential.
How do I recognize a good workplace booking system?
A good workplace booking system like Flexopus is characterized by excellent user feedback on popular review platforms such as OMR, G2 or Google. A rating of 4.8 stars or better is excellent. Furthermore, the workplace booking software should be certified according to ISO27001 with regard to information security, offer extensive privacy settings and, ideally, host the data exclusively in Germany.
What is a good workplace-to-employee ratio in a desk-sharing model (desk-sharing ratio)?
A good workstation-to-employee ratio in a shard desk model (also called desk sharing) depends heavily on work habits, the industry, and the corporate culture. While a ratio of 1:1 is considered traditional, a ratio of 1:1.2 to 1:1.5 is moderate. Modern companies with two to three home office days per week, on the other hand, have a ratio of 1:2. This means: There are two employees per workstation. More about desk sharing rates in the Flexopus blog.
Discover more
Blog posts about workplace booking
New Work Lexicon
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