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Work models and the shared desk office: Flexible working redefined

Gina Schumacher

The start of the digital age fundamentally changed how work is viewed and carried out. Companies are forced to rethink their traditional working approaches due to remote work and the increasing importance of work-life balance. The need for a more flexible and adaptable approach has never been more obvious as employees want more control over their working hours and locations.

The shared desk office is becoming more and more popular. It includes the efficient use of office space by allowing employees to share workplaces according to their schedule. It provides a pragmatic solution to the challenges that flexible working models bring with themselves. Shared Desk not only optimizes the use of physical infrastructure, but also fits seamlessly into the philosophy of adaptability by creating an environment in which employees can work efficiently while combining their professional and private lives.

A group of employees in a modern office who participate in a shared desk model.

The basic idea behind the shared desk office

“Shared Desk” is based on the idea that not every team member needs a private desk. By using technology and well-defined time planning, employees can choose from the available workplaces on the days they are physically present, which promotes a collaborative and interactive work area and reduces hierarchical barriers.

The introduction of the shared desk principle has numerous advantages for both companies and employees. From a company perspective, a shared desk booking system optimizes the use of space, reduces overhead costs and promotes sustainable practices. Employees, in turn, enjoy the freedom to choose their work environment based on tasks and preferences, which promotes a sense of autonomy and control.

The introduction of shared desk workstations can also pose challenges. Concerns may arise about workstation availability, technological issues, and personal preferences. Companies can overcome these challenges by implementing a robust booking system, setting clear guidelines, and fostering a culture of collaboration and understanding among employees.

Create synergies: Linking work models and shared desk spaces

A work meeting where people look happy and are shaking hands.

Modern work models are becoming ever more diverse and range from part-time jobs and remote work to flexible working hours and compressed weekly working hours. The shared desk space enables these different arrangements without sacrificing efficiency or connectivity.

The concept of the shared desk complements various work models by providing the right infrastructure at the right time. Remote workers can use the shared desk during their office visits, part-time workers can have access on specific days, and workers with compressed work schedules can maximize usage by working seamlessly with different teams.

The synergy between work models and a shared desk increases employee satisfaction by creating tailored workspaces. Individuals' work preferences, task requirements, and social interactions are taken into account, resulting in an environment in which employees can maximize their potential and achieve higher levels of efficiency.

Practical implementation and optimal balance

The design of shared workplaces plays a decisive role in the success of the shared office desk. The layout of workplaces, cooperation areas, rest areas and shared facilities must be carefully planned to suit the various working styles and to promote a harmonious working environment.

Technology is the backbone of an effective shared desk office. User-friendly apps such as Flexopus enable employees to reserve workplaces, meeting rooms or parking spaces and to track availability. Integrating these tools simplifies the process, minimizes conflicts, and improves the user experience.

The right balance between flexibility and stability is essential for the sustainable implementation of work models and a shared desk office space. Organizations must assess the changing needs of their workforce, obtain feedback, and refine their strategies to ensure that merging these concepts remains effective over the long term.

The fusion of different models with the shared desk concept offers a holistic approach to workplace flexibility. It optimizes space, promotes collaboration and provides employees with individual work environments. Technological progress continues to shape the working world and adapting to changes gives companies competitive advantages in attracting talent. Flexibility and adaptability are essential. The future of work is undoubtedly fluid, and the interplay between different work models and shared desk spaces will continue to redefine the contours of the modern workplace.

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Markus Merkle
Sales manager