Is Shared Office Space the Secret to Top-Level Productivity?

In order to be able to work efficiently as a company, you must optimize your systems and processes as well as possible, regardless of the industry. Of course, this includes a whole range of decisions that impact the entire company. Some decisions are easier than others, of course, but choosing shared offices is one that is often overlooked, despite the benefits it can offer.
To clarify: We are talking about a joint office for various departments of your company. But should you bring them together to foster team chemistry? Have you looked at the options for shared office space and the positive effects they can have? If not, or if you simply want to delve deeper into this concept, you've come to the right place.

What is a shared office?

Before we look at the benefits of a shared office and the possible integration into your company, we should first clarify exactly what it means. In short, it is a shared office in which different departments of a company share a common space. In the traditional sense, this means a shared physical space in an office environment.
Essentially, an office community means that marketing, finance, administration and employees from other departments work in close proximity. This type of collaboration is rather rare among larger companies, but if your company is relatively new or small compared to larger institutions, a shared workplace is often the ideal solution to get things started.
After all, even the smallest teams, when steered in the right direction, can make a big difference, and you never know what your small business could become.

Shared office vs shared work area vs coworking space: What's the difference?

Although these three terms are often used interchangeably, each of them means something completely different. It is important to correctly distinguish the three terms to avoid confusion, so let's explain each of them in detail now.

Joint office

This is the category we're focusing on today: the community office. As mentioned earlier, a community office is an office that is only available from one companies are used. This allows numerous departments to collaborate and share resources in the same room to work together on the company's goals.

Common work area

A shared workspace is similar to, but different from, a shared office. In a shared workspace, you can several companies or individuals use the same physical space and bring people from different organizations together. Here, professionals from different backgrounds can work on their own things but use the same space as others.

Coworking space

A coworking space is a shared work area with flexible rental models, which provides freelancers, startups, and remote workers with professional office infrastructure and networking opportunities. Such spaces are generally less private, and the entire concept is based on sharing resources such as meeting rooms, printers, and other important things.

Why is desk sharing useful in a shared office?

Now that we've clearly delineated the three work environments mentioned above, let's move on to another element: desk sharing.

In general, this is to be expected in a shared office, as there is less space and fewer rooms to work in. But what are they Why desk sharing, and what benefits can you expect when you integrate this into your business?

• Optimizing available space
• Flexibility for Team collaboration
• Reducing overhead costs
• Bring employees together
• Perceived equality within the team

These are the Kind of benefitsthat can get your startup on the road to success. And the fact that sharing a desk — something so simple — can have such immediate and long-lasting positive effects on your team is a big reason to consider a shared office!

Desk sharing with Flexopus in a shared office

We've talked about the reasons why you should consider a shared office for your business, and we've made clear distinctions between the various constellations. However, one piece of the puzzle is still missing, which is how you can most effectively manage a shared office so that you can get the best out of your team at all times without sinking into chaos.
That's a question that keeps every business owner up at night, especially during tough times. But what if we told you there was a pretty easy solution? That is exactly what Flexopus thought. With this clever software, your employees can plan ahead when they want to sit where - and all with a modern mobile Desk sharing app. This prevents someone from going to the office for free and no longer finding free space in the shared office. In addition to workplaces, your employees can also be flexible meeting rooms and parking spaces Make reservations in advance so that your team can arrive on time for an important meeting and doesn't have to search long for a vacant seat!
Flexopus goes even one step further and offers your team full flexibility by being able to manage multiple locations in one system. Another advantage of Flexopus is that the software is already in numerous applications integrated is that are connected to Microsoft and Google. This means that you can continue to book your meeting rooms via Outlook, for example. So if you've been thinking about turning on the turbo button for your business, take a look at what Flexopus can do for you.

Conclusion

Regardless of whether you're currently working with a shared office model or not, this is always an option you can consider. So make sure you keep the door open to shared office spaces and associated concepts, because you never know when you might need them.