No. 1 Desk booking software Flexopus
Flexopus' desk booking software is the ideal solution for companies with a desk-sharing model. Employees can book workstations, parking spaces or rooms in no time at all using their browser or the app. For easy and efficient management of resources.
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Features of the Desk Booking App
Interactive office plans
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated map editor, administrators can create and edit maps directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With the Flexopus Live Map, you can see your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus, you can always keep an eye on the occupancy of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
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Desk booking system for hybrid offices
Managing flexible workplaces
Decide which workstations can be booked, store special features or temporarily block tables.
Assign jobs permanently
Workstations can also be permanently assigned to a person, provided that not all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone Area
Home Zone Area
Home Zone Area
Available workspace
Available workspace
Available workspace
Available workspace
Permanent workplace
Permanent workplace
Permanent workplace
Permanent workplace
Booked workstation
Booked workstation
Booked workstation
Booked workstation
Locked workstation
Locked workstation
Locked workstation
Locked workstation
Your workplace
Your workplace
Your workplace
Your workplace
Printer / Equipment
Printer / Equipment
Printer / Equipment
Printer / Equipment
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Book a demo call!
Are you interested or have questions?
Overview of the Desk Booking Solution features
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Equipment filter
Filter workstations by features such as monitor or standing desk to find the perfect spot.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
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Set favorites
Mark your favorite colleagues and tables as favorites to book the ideal spot faster.
Permanent workplaces
Assign specific seating to employees who require permanent desk space.
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Interactive maps
Our intuitive office plans visually display available workstations and simplify booking.
Favorite objects
Mark properties as favorites for faster booking.
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QR code booking
Scan the QR code displayed on the table with your smartphone and reserve your workstation spontaneously.
Book a demo call!
Are you interested or have questions?
Why do you need desk booking software?
Check in at the desk
With Flexopus, you can easily ensure that workstations are released as soon as an object is spontaneously not booked during desk booking. This prevents unused resources and ensures efficient utilization of office space.
Check in at the desk
With Flexopus, you can easily ensure that workstations are released as soon as an object is spontaneously not booked during desk booking. This prevents unused resources and ensures efficient utilization of office space.
Simply invite visitors
With the guest booking feature of the Flexopus desk booking software, team members can invite external partners to the office and provide them with their own workstation, meeting room and parking space. Ideal for trial work, freelancers, partners, etc.
Simply invite visitors
With the guest booking feature of the Flexopus desk booking software, team members can invite external partners to the office and provide them with their own workstation, meeting room and parking space. Ideal for trial work, freelancers, partners, etc.
Overview with the live plan
With the live occupancy plan you can see in real time who is in the office and when. This transparency makes it easier to plan spontaneous meetings and promotes collaboration. In addition, overcrowding can be avoided and office space utilization can be optimized.
Overview with the live plan
With the live occupancy plan you can see in real time who is in the office and when. This transparency makes it easier to plan spontaneous meetings and promotes collaboration. In addition, overcrowding can be avoided and office space utilization can be optimized.
Desk booking made easy
To make a booking, only 3 steps are necessary. The intuitive interface makes it easy to use and saves time. Whether via the app, web platform or Microsoft Teams – thanks to the ease of use, colleagues do not need to be trained!
Desk booking made easy
To make a booking, only 3 steps are necessary. The intuitive interface makes it easy to use and saves time. Whether via the app, web platform or Microsoft Teams – thanks to the ease of use, colleagues do not need to be trained!
Desk booking software integrations
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Frequently asked questions about Desk Booking
Was ist eine Desk Booking Software?
Eine Desk Booking Software wie Flexopus ist eine Software, mit der Mitarbeiter flexibel Schreibtische im Büro ihres Unternehmens reservieren können - für die Tage, an denen sie im Büro sind. Das Office ist dabei als digitaler Zwilling visuell abgebildet. Eine Desk Booking Software sorgt für eine einfachere Organisation und effiziente Ressourcennutzung in flexiblen Arbeitsmodellen wie Desk Sharing.
Welche Vorteile bietet eine Desk Booking Software?
Eine Desk Booking Software wie Flexopus ermöglicht flexible Arbeitsplatzreservierungen. Es unterstützt flexible Arbeitsmodelle wie Hybrid Work und Desk Sharing. Es reduziert Suchzeiten nach freien Plätzen und sorgt somit für eine abgestimmtes, organisiertes, stressfreies und produktives Zusammenarbeiten im Unternehmen. Ganz nebenbei helfen die Datenanalysen bei der ressourcenschonenden Nutzung von Arbeitsplätzen und Büroflächen.
Wie schnell kann man eine Desk Booking Software einführen?
Die Desk Booking Software Flexopus bietet eine benutzerfreundliche Implementierung, die in kürzester Zeit (weniger als in einer Stunde) umgesetzt werden kann. Dank der einfachen Registrierung und Einrichtung sowie der Möglichkeit zur Integration mit bestehenden Systemen wie Microsoft oder Google kann die Software schnell in den Arbeitsalltag integriert werden, um flexible Arbeitsplatzlösungen rasch verfügbar zu machen.
Wie viel spare ich durch eine Desk Booking Software?
Mit einer Desk Booking Software können Unternehmen jährlich massiv Kosten sparen, die genaue Summe hängt aber immer von der Unternehmensgröße und der Bürofläche ab. Die reduzierte Bürofläche senkt nämlich nicht nur die Mietkosten, sondern auch Heiz- und Kühlkosten sowie generell den Energieverbrauch für Beleuchtung, Warmwasser und Küchennutzung. Zudem wird die Effizienz der Flächennutzung deutlich gesteigert.
Welche Funktionen sollte eine moderne Desk Booking Software haben?
Eine moderne Desk Booking Software wie Flexopus besitzt eine benutzerfreundliche Oberfläche, für eine selbsterklärende Buchung von Arbeitsplätzen. Wichtige Funktionen sind Benutzergruppen zur Zugriffsverwaltung, eine Check-in/Check-out- sowie Analysefunktion zur Optimierung der Flächennutzung. Eine Übersicht, wer wann im Büro ist sowie Integrationen mit Drittanbietern, darf ebenfalls nicht fehlen. Zudem sind Mehrsprachigkeit, Barrierefreiheit sowie umfangreiche Einstellungsmöglichkeiten essenziell.
Blog posts on desk booking
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