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How can desk management be organized efficiently?
Desk management optimizes office resources, increases employee satisfaction and supports hybrid working models. Find out more here!
The right desk booking software for your office
Flexopus' Desk Booking software is the ideal solution for companies with hybrid working models. Employees can book workspaces in the office in no time at all via browser or app.
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Already in use in over 4000 offices!
Award-winning desk booking tool Flexopus
Features of the Desk Booking App
See for yourself how simple and efficient the Desk Booking App Flexopus is in providing important functions for your office team.
Interactive floor plans
The professionally and modernly prepared building floor plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the right job at first glance. With the integrated Flexopus Floorplanner, administrators can create and edit floor plans directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus you can manage both flexibly bookable workspaces and permanently assigned workspaces. In addition, employees can also make a booking for mobile working or working from home. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workplaces should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With the Flexopus Live plan, colleagues' workplace reservations can be viewed at a glance - either directly on the interactive floor plan or in a calendar view with various filter options. This allows employees to plan their perfect work week and arrive at the office when their (favorite) colleagues are also there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? Flexopus statistics allow you to measure and analyze office utilization. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
User-friendly desk booking solution Flexopus
Book a workspace: Booking a workspace is that easy
Click through our Desk Booking Solution and see for yourself how intuitive the Desk Booking Software is.
Fixed and flexible workplace solutions
Desk booking system for hybrid offices
View your office from a bird's-eye view with the Desk Booking System from Flexopus. Implementing modern office concepts like New Work and Hybrid Work is that easy.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Book a live demo!
Are you interested or do you have any questions?
Desk Booking Software Flexopus with a huge range of functions
Overview of Desk Booking Solution features
Let Flexopus convince you with its diverse and well-designed features and benefit from the advantages of digital management of workplace resources.
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Equipment filter
Filter workplaces by equipment such as monitor or standing desk to find the perfect spot.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
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Set favorites
Mark your favorite colleagues and tables as favorites to book the ideal spot faster.
Permanent workplaces
Assign specific seating to employees who require permanent desk space.
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Interactive floor plans
Our intuitive floor plans visually display available workspaces and simplify booking.
Favorite objects
Mark properties as favorites for faster booking.
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QR code booking
Scan the QR code displayed on the table with your smartphone and reserve your workstation spontaneously.
Book a live demo!
Are you interested or do you have any questions?
Modern desk booking tool Flexopus
Why do you need desk booking software?
The use of the Flexopus desk booking software offers a wide range of possibilities to make desk booking simple and efficient. See for yourself.
Check-in for workplaces
Check in at the desk
With Flexopus, you can easily ensure that workstations are released as soon as an object is spontaneously not booked during desk booking. This prevents unused resources and ensures efficient utilization of office space.
Check-in for workplaces
Check in at the desk
With Flexopus, you can easily ensure that workstations are released as soon as an object is spontaneously not booked during desk booking. This prevents unused resources and ensures efficient utilization of office space.
Desk booking tool with guest booking
Simply invite visitors
With the guest booking feature of the Flexopus desk booking software, team members can invite external partners to the office and provide them with their own workstation, meeting room and parking space. Ideal for trial work, freelancers, partners, etc.
Desk booking tool with guest booking
Simply invite visitors
With the guest booking feature of the Flexopus desk booking software, team members can invite external partners to the office and provide them with their own workstation, meeting room and parking space. Ideal for trial work, freelancers, partners, etc.
See who's in the office
Overview with the live plan
With the live occupancy plan you can see in real time who is in the office and when. This transparency makes it easier to plan spontaneous meetings and promotes collaboration. In addition, overcrowding can be avoided and office space utilization can be optimized.
See who's in the office
Overview with the live plan
With the live occupancy plan you can see in real time who is in the office and when. This transparency makes it easier to plan spontaneous meetings and promotes collaboration. In addition, overcrowding can be avoided and office space utilization can be optimized.
Intuitive booking process
Desk booking made easy
To make a booking, only 3 steps are necessary. The intuitive interface makes it easy to use and saves time. Whether via the app, web platform or Microsoft Teams – thanks to the ease of use, colleagues do not need to be trained!
Intuitive booking process
Desk booking made easy
To make a booking, only 3 steps are necessary. The intuitive interface makes it easy to use and saves time. Whether via the app, web platform or Microsoft Teams – thanks to the ease of use, colleagues do not need to be trained!
Interfaces of the Desk Booking System
Desk booking software integrations
Flexopus offers a large number of integrations so that the Desk Booking Software can be perfectly integrated into your company and create synergies with other tools used.
questions and answers
Frequently Asked Questions about Desk Booking
What is desk booking software?
Desk booking software like Flexopus is software that allows employees to flexibly reserve desks in their company's office - for the days they are in the office. The office is visually represented as a digital twin. Desk booking software ensures easier organization and efficient use of resources in flexible working models such as desk sharing.
Is it possible to test the Flexopus Desk Booking software for free?
Yes, you can test Flexopus for free and get to know the user interface and all its functions in detail. The 30-day free trial period shows you in practical terms how the software simplifies daily workplace management. Just get in touch with our sales team!
How quickly can you implement desk booking software?
The desk booking software Flexopus offers a user-friendly implementation that can be implemented in a very short time (less than an hour). Thanks to easy registration and setup, as well as the ability to integrate with existing systems such as Microsoft or Google, the software can be quickly integrated into everyday work to make flexible workplace solutions quickly available.
From what company size does desk booking become worthwhile?
Desk booking is particularly useful for companies with around 20 or more employees, or in companies with flexible working models. It helps to optimally utilize office space, create transparency, and organize hybrid teams. Additionally, it promotes collaboration, reduces unused jobs, and supports data-driven decisions regarding space planning and capacity planning.
What functions should a modern desk booking software have?
A modern desk booking software like Flexopus has a user-friendly interface for self-explanatory booking of workstations. Important functions include user groups for access management, a check-in/check-out function and analysis functions for optimizing space utilization. An overview of who is in the office and when, as well as integrations with third-party providers, are also essential. In addition, multilingualism, accessibility and extensive setting options are essential.
Can the Flexopus Desk Booking software be easily integrated into other systems?
Yes, Flexopus integrates seamlessly into existing systems such as Microsoft 365 or Google Workspace. Users, calendars, and bookings are automatically synchronized. Flexopus can be used directly in the familiar environment via the Microsoft Teams app – without switching tools, with high user acceptance and minimal entry barrier.
Learn more about Workplace Management now
Blog posts on the topic of Desk Booking
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CONTACT
What are you waiting for?
We would be happy to advise you on your workplace management solution and work together to find the perfect solution for you.
We provide our solution for companies of all sizes. We would be happy to provide you with an individual offer.
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