No. 1 Desk booking software Flexopus
Flexopus' desk booking software is the ideal solution for companies with a desk-sharing model. Employees can book workstations, parking spaces or rooms in no time at all using their browser or the app. For easy and efficient management of resources.
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Features of the Desk Booking App
Interactive office plans
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated map editor, administrators can create and edit maps directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With the Flexopus Live Map, you can see your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus, you can always keep an eye on the occupancy of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
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Desk booking system for hybrid offices
Managing flexible workplaces
Decide which workstations can be booked, store special features or temporarily block tables.
Assign jobs permanently
Workstations can also be permanently assigned to a person, provided that not all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone Area
Home Zone Area
Home Zone Area
Available workspace
Available workspace
Available workspace
Available workspace
Permanent workplace
Permanent workplace
Permanent workplace
Permanent workplace
Booked workstation
Booked workstation
Booked workstation
Booked workstation
Locked workstation
Locked workstation
Locked workstation
Locked workstation
Your workplace
Your workplace
Your workplace
Your workplace
Printer / Equipment
Printer / Equipment
Printer / Equipment
Printer / Equipment
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Are you interested or have questions?
Overview of the Desk Booking Solution features
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Equipment filter
Filter workstations by features such as monitor or standing desk to find the perfect spot.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
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Set favorites
Mark your favorite colleagues and tables as favorites to book the ideal spot faster.
Permanent workplaces
Assign specific seating to employees who require permanent desk space.
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Interactive maps
Our intuitive office plans visually display available workstations and simplify booking.
Favorite objects
Mark properties as favorites for faster booking.
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QR code booking
Scan the QR code displayed on the table with your smartphone and reserve your workstation spontaneously.
Book a demo call!
Are you interested or have questions?
Why do you need desk booking software?
Check in at the desk
With Flexopus, you can easily ensure that workstations are released as soon as an object is spontaneously not booked during desk booking. This prevents unused resources and ensures efficient utilization of office space.
Check in at the desk
With Flexopus, you can easily ensure that workstations are released as soon as an object is spontaneously not booked during desk booking. This prevents unused resources and ensures efficient utilization of office space.
Simply invite visitors
With the guest booking feature of the Flexopus desk booking software, team members can invite external partners to the office and provide them with their own workstation, meeting room and parking space. Ideal for trial work, freelancers, partners, etc.
Simply invite visitors
With the guest booking feature of the Flexopus desk booking software, team members can invite external partners to the office and provide them with their own workstation, meeting room and parking space. Ideal for trial work, freelancers, partners, etc.
Overview with the live plan
With the live occupancy plan you can see in real time who is in the office and when. This transparency makes it easier to plan spontaneous meetings and promotes collaboration. In addition, overcrowding can be avoided and office space utilization can be optimized.
Overview with the live plan
With the live occupancy plan you can see in real time who is in the office and when. This transparency makes it easier to plan spontaneous meetings and promotes collaboration. In addition, overcrowding can be avoided and office space utilization can be optimized.
Desk booking made easy
To make a booking, only 3 steps are necessary. The intuitive interface makes it easy to use and saves time. Whether via the app, web platform or Microsoft Teams – thanks to the ease of use, colleagues do not need to be trained!
Desk booking made easy
To make a booking, only 3 steps are necessary. The intuitive interface makes it easy to use and saves time. Whether via the app, web platform or Microsoft Teams – thanks to the ease of use, colleagues do not need to be trained!
Desk booking software integrations
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Frequently asked questions about Desk Booking
What is desk booking software?
Desk booking software like Flexopus is a software that allows employees to flexibly reserve desks in their company's office - for the days they are in the office. The office is visually represented as a digital twin. Desk booking software ensures easier organization and efficient use of resources in flexible working models such as desk sharing.
What advantages does desk booking software offer?
Desk booking software such as Flexopus enables flexible workstation reservations. It supports flexible working models such as Hybrid Work and desk sharing. It reduces search times for available positions and thus ensures coordinated, organized, stress-free and productive collaboration within the company. In addition, data analyses help to ensure the resource-efficient use of workplaces and office space.
How quickly can you implement desk booking software?
The desk booking software Flexopus offers a user-friendly implementation that can be implemented in a very short time (less than an hour). Thanks to the simple registration and setup as well as the possibility of integration with existing systems such as Microsoft or Google, the software can be quickly integrated into everyday work to make flexible workplace solutions quickly available.
How much can I save with desk booking software?
With desk booking software, companies can save massive costsannually, but the exact amount always depends on the size of the company and the office space. The reduced office space not only reduces rental costs, but also heating and cooling costs, as well as general energy consumption for lighting, hot water, and kitchen use. In addition, the efficiency of space use is significantly increased.
What integrations should a desk booking software offer?
A good desk booking software like Flexopus integrates seamlessly with existing tools such as calendar applications (Outlook, Google) and collaboration tools (Microsoft Teams). This makes booking management easier and easily integrates into employees’ daily workflows. In addition, integration increases productivity because less time is spent organizing workstations.
What functions should a modern desk booking software have?
A modern desk booking software like Flexopus has a user-friendly interface for self-explanatory booking of workstations. Important functions are user groups for access management, a check-in/check-out and analysis function for optimizing space utilization. An overview of who is in the office and when, as well as integrations with third-party providers, are also essential. In addition, multilingualism, accessibility and extensive setting options are essential.
Blog posts on desk booking
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