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How can desk management be organized efficiently?
Desk management optimizes office resources, increases employee satisfaction and supports hybrid working models. Find out more here!
No. 1 Desk booking software Flexopus
Flexopus' desk booking software is the ideal solution for companies with a desk-sharing model. Employees can book workstations, parking spaces or rooms in no time at all using their browser or the app. For easy and efficient management of resources.
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Award-winning desk booking tool Flexopus
Features of the Desk Booking App
See for yourself how simple and efficient the Flexopus desk booking app is in providing important features for your office team.
Interactive office plans
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated plan editor, administrators can create and edit office plans directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With Flexopus Live Plan, you can view your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus you always have an eye on the utilization of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
User-friendly desk booking solution Flexopus
Book a workplace: It's that easy to book a workplace
Click through our Desk Booking Solution and see for yourself how intuitive the Desk Booking software works.
Fixed and flexible workplace solutions
Desk booking system for hybrid offices
Get a bird's eye view of your office with Flexopus' Desk Booking System. This is how easy it is to implement modern office concepts such as New Work and Hybrid Work.
Managing flexible workplaces
Decide which workstations can be booked, define special features, or temporarily block tables.
Assign jobs permanently
Workstations can also be assigned to a specific person, provided that not all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Buchen Sie eine Live-Demo!
We will guide you through the application during a joint appointment.
Desk booking software Flexopus with a huge range of functions
Overview of the Desk Booking Solution features
Let Flexopus convince you with its diverse and well-thought-out functions and benefit from the advantages of digital management of workplace resources.
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Equipment filter
Filter workstations by features such as monitor or standing desk to find the perfect spot.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
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Set favorites
Mark your favorite colleagues and tables as favorites to book the ideal spot faster.
Permanent workplaces
Assign specific seating to employees who require permanent desk space.
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Interactive floor plans
Our intuitive floor plans visually display available workspaces and simplify booking.
Favorite objects
Mark properties as favorites for faster booking.
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QR code booking
Scan the QR code displayed on the table with your smartphone and reserve your workstation spontaneously.
Buchen Sie eine Live-Demo!
We will guide you through the application during a joint appointment.
Modern desk booking tool Flexopus
Why do you need desk booking software?
The use of the desk booking software Flexopus offers a variety of options to make desk booking simple and efficient. See for yourself.
Check-in for workplaces
Check in at the desk
With Flexopus, you can easily ensure that workstations are released as soon as an object is spontaneously not booked during desk booking. This prevents unused resources and ensures efficient utilization of office space.
Check-in for workplaces
Check in at the desk
With Flexopus, you can easily ensure that workstations are released as soon as an object is spontaneously not booked during desk booking. This prevents unused resources and ensures efficient utilization of office space.
Desk booking tool with guest booking
Simply invite visitors
With the guest booking feature of the Flexopus desk booking software, team members can invite external partners to the office and provide them with their own workstation, meeting room and parking space. Ideal for trial work, freelancers, partners, etc.
Desk booking tool with guest booking
Simply invite visitors
With the guest booking feature of the Flexopus desk booking software, team members can invite external partners to the office and provide them with their own workstation, meeting room and parking space. Ideal for trial work, freelancers, partners, etc.
See who's in the office
Overview with the live plan
With the live occupancy plan you can see in real time who is in the office and when. This transparency makes it easier to plan spontaneous meetings and promotes collaboration. In addition, overcrowding can be avoided and office space utilization can be optimized.
See who's in the office
Overview with the live plan
With the live occupancy plan you can see in real time who is in the office and when. This transparency makes it easier to plan spontaneous meetings and promotes collaboration. In addition, overcrowding can be avoided and office space utilization can be optimized.
Intuitive booking process
Desk booking made easy
To make a booking, only 3 steps are necessary. The intuitive interface makes it easy to use and saves time. Whether via the app, web platform or Microsoft Teams – thanks to the ease of use, colleagues do not need to be trained!
Intuitive booking process
Desk booking made easy
To make a booking, only 3 steps are necessary. The intuitive interface makes it easy to use and saves time. Whether via the app, web platform or Microsoft Teams – thanks to the ease of use, colleagues do not need to be trained!
Interfaces of the Desk Booking System
Desk booking software integrations
Flexopus offers a wide range of integrations so that the desk booking software can be perfectly integrated into your company and creates synergies with other tools used.
questions and answers
Frequently asked questions about Desk Booking
What is desk booking software?
Desk booking software such as Flexopus is software that allows employees to flexibly reserve desks in their company's office — for the days they are in the office. The office is visually represented as a digital twin. Desk booking software ensures easier organization and efficient use of resources in flexible working models such as desk sharing.
Can I test Flexopus Desk Booking Software for free?
Yes, you can try Flexopus for free and get to know the user interface and all features in detail. The 30-day free trial period shows you in practice how the software makes daily workplace management easier. Just get in touch with our sales team!
How quickly can you implement desk booking software?
The Flexopus desk booking software offers a user-friendly implementation that can be implemented in a very short time (less than an hour). Thanks to easy registration and setup as well as the option of integration with existing systems such as Microsoft or Google, the software can be quickly integrated into everyday work to make flexible workplace solutions quickly available.
From what size of company is desk booking worthwhile?
Desk booking is particularly useful for around 20 employees or in companies with flexible working models. It helps to optimally utilize office space, create transparency and organize hybrid teams. In addition, it promotes collaboration, reduces unused workplaces and supports data-based decisions on space planning and capacity planning.
What functions should a modern desk booking software have?
Modern desk booking software such as Flexopus has a user-friendly interface for self-explanatory booking of workstations. Important functions include user groups for access management, a check-in/check-out and analysis function to optimize space use. An overview of who is in the office and when as well as integrations with third-party providers should also not be missing. In addition, multilingualism, accessibility and extensive settings options are essential.
Is it easy to integrate Flexopus Desk Booking Software with other systems?
Yes, Flexopus integrates seamlessly with existing systems such as Microsoft 365 or Google Workspace. Users, calendars, and bookings are automatically synchronized. With the Microsoft Teams app, Flexopus can be used directly in the familiar environment — without changing tools, with high user acceptance and minimal barriers to entry.
Learn more about Workplace Management now
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We would be happy to advise you on your workplace management solution and work together to find the perfect solution for you.
We provide our solution for companies of all sizes. We would be happy to provide you with an individual offer.
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