Microsoft Outlook Add-In

How does the Flexopus Outlook add-in work?

The Flexopus add-in can be used as a supplement to the existing room booking process.

• Search for rooms by preconfigured characteristics (name, equipment, office, capacity)
• Positions of the meeting room in the map view
• Evaluation of room occupancy through the Microsoft Graph API connection

During the meeting booking process, the Flexopus add-in opens in an iFrame on the right side. Authentication in the application is independent of Outlook. You must log in with your Flexopus login.

The following functions are possible after the plugin has been authenticated:

• Login selection
  Customer instances have separate databases and separate login URLs, so you need to link the plugin to your instance using a URL.
• Authentication with a Microsoft Account
  You can authorize with Microsoft Azure AD (via SAML2), Microsoft O365 (via OAuth2.0) or with an email and password combination from Flexopus.
• Search for meeting rooms
  The plugin lists all linked meeting rooms from Microsoft and Flexopus. The meeting rooms can be filtered according to the following criteria:
  - Name
  - Building
  - Number of people
  - Features
• Selecting meeting rooms
  You can select meeting rooms directly in the plugin. The plugin ensures that the email address is automatically added to the participants. You don't have to remember the email address. Alternatively, you can enter the email address directly in Outlook. In this case, Flexopus automatically recognizes the linked email address and selects the meeting room in the plugin.
• Detailed view of meeting rooms (including map view)
  With the plugin you can display all metadata of the meeting room stored in Flexopus in Outlook. The following data is visible:
  - Name
  - Email address
  - Description
  - Maximum capacity
  - Address
  - Assigned building
  - Amenity feature(s)
  - Site plan / map view