Modern office concepts

2023-12-21

Meeting pods redefined: A comprehensive review of VETROSPACE

A sanctuary in the open-plan office! This article introduces the innovative meeting pods from Vetrospace. Learn how these soundproof cabins boost productivity through premium acoustics, smart ventilation, and antibacterial lighting. An ideal solution for creating retreats for focus time and confidential meetings without needing to renovate the entire office structure.

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The COVID-19 pandemic has led to a significant shift in how we work. Remote and hybrid work are becoming increasingly popular. However, there is still a need for physical meetings and collaboration.

This is where meeting pods come in, providing a private space for small meetings or calls while enabling physical distancing. In this blog post, we test VETROSPACE, a leading provider of meeting pods, from the perspective of Flexopus, a desk sharing solution that has been using the pods for several years.

The Importance of Meeting Pods

Compared to traditional conference rooms or open-plan offices, meeting pods offer a variety of benefits. They provide a private space for small meetings or calls, which can increase productivity and focus. Due to their mobility, these mobile meeting pods can be flexibly relocated when office conditions change.

About VETROSPACE

VETROSPACE specializes in the design, development, and manufacturing of office meeting pods that meet the needs of modern workplaces. They use advanced technology and high-quality materials to create durable, eco-friendly pods that offer privacy and comfort for small meetings or calls while complying with physical distancing guidelines. The meeting pods are designed to address the challenges of modern office environments.

First Impression of the Mobile Meeting Pods

From the moment we stepped into the VETROSPACE meeting pod, we were impressed by its sleek and modern design. The glass walls provide a sense of openness while still offering privacy. The large pod was also equipped with a table and two benches, making it an ideal space for small meetings or calls. However, we found the lighting to be a bit problematic, as the light source comes from above, which can create poor lighting and unflattering shadows on the face during online meetings.

Noise Cancelling

A standout feature of VETROSPACE was its impressive noise-canceling capability. Despite being located in a busy co-working space, the pod provides a quiet environment, making it ideal for important conversations or calls.

Ventilation of the Office Meeting Pod

Another important feature of VETROSPACE is the ventilation system. It automatically detects when CO₂ levels are poor. If the air outside the pod is equally poor, the ventilation runs continuously.

Quality of VETROSPACE Meeting Pods

We were very impressed with the quality from the start. From the materials used to the craftsmanship, it was clear that a lot of thought and care went into the design and construction of the pod.

Connectivity

One area where we believe VETROSPACE could improve is the connectivity options. Although the pod offers several options for connecting devices, modern USB-C ports would be a welcome addition to make it easier for users to connect devices and host online meetings.

Flexopus Meeting Room Display Integration

We were thrilled to see how the meeting pods can be integrated with the Flexopus Meeting Room Display. We installed an iPad mini with the Flexopus Digital Signage App, which quickly shows employees whether the pod is already booked. It also allowed us to book ad-hoc meetings quickly, making the process more efficient and streamlined.

Die Display App von Flexopus. — Flexopus Meeting Room Display

Benefits of meeting pods with Flexopus

By combining VETROSPACE meeting pods with Flexopus, users can enjoy the best of both worlds—whether they need a quiet, private space for a phone call or a small meeting, or a desk for an extended period. The Flexopus Digital Signage App, combined with the pod, also helps make the booking process more efficient and streamlined, making it even easier for users to book a room quickly.

Conclusion

Overall, our experience with the VETROSPACE meeting pods has been extremely positive. The quality of the pods is top-notch, and the noise-cancellation feature is particularly impressive. Although the lighting could be improved, this is a minor issue compared to the numerous benefits of how the meeting pods have simplified our daily office life.

If you would like to see the VETROSPACE meeting pods in person, you can contact us at info@flexopus.com. We currently have two of these pods installed in our office and would be happy to have you visit. Furthermore, if you are looking for a desk-sharing solution that complements the functionality and style of VETROSPACE meeting pods, our own product, the Flexopus desk-sharing software, might be of interest to you. Our digital signage app and our booking system are designed to interact seamlessly with VETROSPACE meeting pods, providing a comprehensive solution for modern workplaces.

The most important questions summarized

What specific health and hygiene features distinguish Vetrospace meeting pods?

Vetrospace sets new standards for a healthy work environment. The pods feature a certified ventilation system with HEPA filters that continuously cleans the air, eliminating pollutants and viruses. A highlight is the integrated "Photon Disinfection" system: special lighting kills bacteria and germs on surfaces when the pod is not in use, without leaving harmful residues. This means the booths offer not only protection from noise, but also a clinically clean environment for worry-free work.

How do meeting pods improve acoustics and productivity in modern open-plan offices?

In open office layouts, distractions from phone calls and conversations are the biggest productivity killers. Vetrospace pods offer excellent sound insulation, keeping confidential conversations inside and blocking out ambient noise. This allows employees to switch between collaborative spaces and absolute focus time ("deep work"). Reducing acoustic stress levels significantly increases concentration. Furthermore, the pods prevent short meetings or phone calls from disturbing the rest of the team in the open-office area.

How can Vetrospace pods be efficiently integrated into a hybrid office concept with Flexopus?

The combination of hardware and software is the key to a smart office. Vetrospace pods can be integrated directly into Flexopus as bookable resources. Employees can see if a focus pod or small meeting room is available before they even arrive at the office and reserve it accordingly. This prevents frustration when searching for quiet spaces and optimizes the utilization of these high-quality booths. Through Flexopus, management also gains valuable data on how often and for how long the pods are used, allowing for demand-driven office planning.

Last updated:

2026-10-30