Flexopus News
2024-06-18
Optimized resource management: Flexopus introduces the new cost center feature
Finances under control, office in flow! In this post, we show you how the new Flexopus cost center feature revolutionizes internal billing. Learn how to automatically assign bookings to the right departments, manage budgets precisely, and bring maximum transparency to your office costs. This makes desk sharing not only flexible but also accounting-smart!
Table of contents
We are pleased to introduce the Flexopus cost center analysis – a powerful tool for the efficient management and billing of your booked assets. This innovative tool was developed to make managing and billing your booked assets more efficient and transparent. In this blog post, we would like to give you a closer look at the functions and benefits of this feature.
Why a cost center feature?
Companies that practice desk sharing often face the challenge of effectively managing the usage and billing of workstations and resources. Especially in larger organizations or when collaborating with various subcontractors, it can be difficult to keep track. Our cost center feature provides a solution here by enabling a detailed and anonymized analysis.
How does the cost center feature work?
- Track usage: Users can be precisely assigned to a cost center. This assignment is saved with every booking made by the individual and remains in place even if booking anonymization is activated, ensuring detailed tracking.
- Analyze cost centers: The recorded bookings can be exported as an Excel file, for example. This file can be processed further to, among other things, distribute rental costs transparently and fairly among the various cost centers.
- SCIM integration: To avoid the manual assignment of users to cost centers, user information can be efficiently synchronized via the SCIM interface. This saves time and reduces errors in data maintenance.
- Integration into Smart Analytics: We also plan to integrate the cost center feature into our Smart Analytics tool. This will allow you to gain even deeper insights into usage patterns and the efficiency of your resources.
Benefits of the feature
- Efficient billing: The precise assignment of bookings to cost centers significantly simplifies internal charging and billing.
- Improved transparency: Through anonymized analysis, you receive a clear overview of your resource usage without violating data protection guidelines.
- Increased efficiency: The automatic linking and real-time transfer of booking data save time and reduce administrative effort.
- Better decisions: Thanks to the planned integration into Smart Analytics, you can make more informed decisions and further optimize resource usage.
Fazit
The Flexopus cost center analysis helps you manage resources better and simplify internal processes – whether you are a medium-sized company or an international corporation. Benefit from more transparency, efficiency, and control in your workplace management.
Our team is always available to answer any questions or hear your suggestions. We look forward to your feedback!
The most important questions summarized
Why is assigning workstations to cost centers important in a shared office?
In modern hybrid offices, employees from different departments use the same spaces. Without a cost center feature, it is almost impossible for accounting to distribute actual space costs fairly and precisely to the respective budgets. Through automatic assignment in Flexopus, companies can track exactly which department is using which resources (desks, parking spaces, meeting rooms). This creates an objective data basis for internal cost allocation and prevents fixed costs from having to be distributed in a flat and inaccurate manner.
How does the Flexopus cost center feature simplify administrative processes?
The feature automates a process that was previously manual and prone to errors. Administrators can import cost centers directly from the HR system (e.g., via an interface) or enter them manually. With every booking, the corresponding data record is linked in the background. Exporting reports for controlling is done with just a few clicks. This eliminates the tedious task of reconciling Excel lists. The time savings are enormous, and the error rate in internal invoicing drops to near zero because the data is collected directly at the source of resource usage.
What strategic advantage does data-based cost center analysis offer management?
Beyond simple billing, the feature provides valuable business intelligence. Management can see at a glance which teams use the office most intensively and where capacities might be reduced or reorganized. If a cost center, for example, has high expenses for external meeting rooms while its own spaces remain empty, strategic adjustments can be made. This transforms desk sharing from a mere convenience solution into a genuine instrument for cost controlling and the company's long-term real estate strategy.
Last updated:
2026-10-07
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