Flexopus News
2024-06-18
Optimized resource management: Flexopus introduces the new cost center feature
Finances under control, office in flow! In this post, we'll show you how Flexopus' new cost center feature is revolutionizing internal billing. Learn how to automatically assign bookings to the right departments, manage budgets precisely and bring maximum transparency to your office costs. This not only makes desk sharing flexible, but also smart in accounting terms!
Table of contents
We are pleased to introduce our feature at Flexopus: cost center analysis. This innovative tool was developed to make the management and billing of your booked properties more efficient and transparent. In this blog article, we would like to introduce you to the functions and advantages of this new feature.
Why a cost center feature?
Companies that operate desk sharing often face the challenge of effectively managing the use and billing of workstations and resources. Especially in larger organizations or when working with various subcontractors, it can be difficult to keep track of everything. Our cost center feature offers a solution by enabling detailed and anonymized analysis.
How does the cost center feature work?
- Record usage: Users can be precisely assigned to a cost center. This assignment is saved with each booking made by the person and remains even if booking anonymization is activated, ensuring detailed tracking.
- Evaluate cost centers: The recorded bookings can be exported, for example, as an Excel file. This file can be further processed individually to, among other things, distribute rental costs transparently and fairly among the various cost centers.
- SCIM Integration: To avoid the manual assignment of users to cost centers, user information can be efficiently synchronized via the SCIM interface. This saves time and reduces errors in data maintenance.
- Integration into Smart Analytics: We also plan to integrate the cost center feature into our Smart Analytics tool. This will enable you to gain even deeper insights into the usage patterns and efficiency of your resources.
Advantages of the feature
- Efficient billing: The precise allocation of bookings to cost centers makes internal billing and invoicing much easier.
- Improved transparency: Anonymized analysis gives you a clear overview of how your resources are used without violating data protection guidelines.
- Increased efficiency: The automatic linking and real-time transmission of booking data saves time and reduces administrative effort.
- Better decisions: Thanks to the planned integration with Smart Analytics, you can make more informed decisions and further optimize resource utilization.
Summary
The Flexopus Cost Center Analysis helps you better manage resources and simplify internal processes – whether you're a medium-sized business or an international corporation. Benefit from greater transparency, efficiency, and control in your workplace management.
Our team is available to answer any questions or suggestions you may have. We look forward to your feedback!
Frequently Asked Questions summarized
Why is it important to allocate workplaces to cost centers in a shared office?
In modern hybrid offices, employees from different departments use the same space. Without a cost center feature, it is almost impossible for accounting to fairly and precisely distribute actual space costs across the respective budgets. Automatic allocation in Flexopus allows companies to understand exactly which department is using which resources (desks, parking spaces, meeting rooms). This creates an objective database for internal benefit billing and prevents fixed costs from having to be distributed across a lump sum and imprecisely.
How does Flexopus' cost center feature simplify administrative processes?
The feature automates a previously manual and error-prone process. Administrators can import cost centers directly from the HR system (e.g. via an interface) or store them manually. With each booking, the corresponding data set is linked in the background. Reports for controlling can be exported with just a few clicks. This eliminates the hassle of synchronizing Excel lists. The time savings are enormous and the error rate in internal invoicing is reduced to zero, as the data is collected directly at the source of resource usage.
What is the strategic advantage of data-based cost center analysis for management?
In addition to pure billing, the feature provides valuable business intelligence. Management can see at a glance which teams are using the office most intensively and where capacities may be reduced or redesigned. For example, if a cost center is spending a lot on external meeting rooms but its own space is empty, strategic countermeasures can be taken. This is how desk sharing is changing from a pure convenience solution to a real tool for cost controlling and the company's long-term real estate strategy.
Last updated:
2026-03-11
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