Flexopus Product Update: Highlights from the Last Six Months

Over the past several releases, Flexopus has evolved significantly: with improvements across workplace booking, service management, visitor experiences, device support, and administrative control.

From version 2.38.0 through 2.44.0, we focused on one clear goal: making hybrid workplace management more flexible, scalable, and intuitive for both users and admins.

This article provides an overview of everything that’s new, so you can quickly see how Flexopus has progressed.

Platform and Administration Improvements

Across multiple releases, we introduced several enhancements that give administrators more control, flexibility, and consistency.

Language and User Management

Admins can now define a default language for users, ensuring a consistent onboarding experience for international teams while still allowing individual overrides.

We also introduced access delegation (beta), enabling users to assign delegates who can manage bookings on their behalf without sharing credentials. Ideal for assistants, team leads, or executive support roles.

Device and Display Management

Flexopus expanded its device ecosystem with:

• Support for the Android Management API (beta) for centrally managed Android displays
• New kiosk-based device types for specific use cases (e.g. service providers or visitors)
• More granular control over kiosk behavior, including optional QR scanning

These updates make Flexopus easier to deploy at scale: from reception desks to floor displays and service terminals.

Workplace Booking and Collaboration

A major focus of recent releases has been visibility and collaboration within the workplace.

Enhancements to the Live-Plan and Attendance Display

The live plan now shows user avatars / profile pictures directly on the floor plans as soon as you zoom in. This makes it easier to see who is on site and where colleagues are sitting.

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Attendance features have been further improved by:

• An extended list of favorites with up to 50 colleagues
• Improved filter and search options within favorites
• A clearer presentation of the presence of key team members

User-defined Opening Times for Buildings

For the Workplace area, user-defined opening hours have been introduced for individual buildings. Administrators can now define their own opening and closing times for each building, which override global booking limits. As a result, the different availabilities of the respective locations can be realistically represented, and bookings can be better managed.

Bookable Time Slots

For bookings, predefined time slots such as morning, afternoon or all-day can now be selected, with the times being set automatically.

Event Management Improvements (Beta)

Event management functionality has been steadily enhanced, including:

• A Participants tab that shows attendance status (accepted, tentative, declined, pending)
• Better integration with calendars and workplace visibility

Calendar and Integration Features

Flexopus has continued to strengthen its position as a central workplace management system through deeper integrations.

Microsoft Exchange Enhancements

In addition to existing cloud integrations, Flexopus now supports self-hosted Microsoft Exchange servers (beta), a critical step for enterprise and on-prem IT environments:

• Calendar sync
• Visibility of events
• Seamless booking processes across various systems

Service Management Improvements

Service Management received some of the most extensive functional enhancements in these releases.

Advanced Configuration for Service Providers

Administrators can now configure detailed order settings per service provider, including:

• Manual acceptance requirements
• Grace periods for changes
• Order creation and modification limits
• Weekend availability
• Custom warning messages

Service providers can also define item categories, each with its own configuration, enabling more structured and predictable service workflows.

Improved Ordering Experience

Users benefit from a smoother ordering process with:

• Participant numbers entered directly during ordering
• Clear warnings when limits or restrictions apply
• Better item visibility and structured overviews
• Catering services can be planned and managed directly from Outlook for linked appointments

Service Analyses and Exports

Flexopus now includes a Service Statistics Dashboard, giving admins insights into:

• Order volumes
• Total order values
• Cost center distribution
• Most frequently ordered services

Service orders can also be exported in PDF, CSV, or XLSX formats for reporting, sharing, or archiving.

Service Provider Kiosk

A new Service Provider Kiosk device type provides service teams with a read-only overview of assigned orders, without exposing admin settings. Ideal for catering, facilities, or external partners.

Visitor Management Enhancements

Visitor management workflows have become faster, more reliable, and more professional. The most important new features include:

• Optional QR scanner deactivation for kiosks without cameras
• Daily visitor list exports (CSV/XLSX) for reception teams
• Automatic badge printing after kiosk check-in
• Administrators can now enable visitors to check-in at the visitor kiosk even without prior invitation by activating an appropriate setting and defining kiosk-specific invitation templates

These improvements improve reception efficiency without sacrificing security or flexibility.

Asset Management Improvements

Asset management handling has been refined with additional safeguards, including:

• Preventing deletion of restricted asset bookings, ensuring critical equipment remains properly assigned

This strengthens asset reliability and avoids accidental disruptions.

What this means for Flexopus users

From versions 2.38.0 to 2.44.0, Flexopus has evolved from a strong workplace booking tool into an even more comprehensive hybrid workplace platform.

Across these releases, we’ve delivered:

• Better visibility for employees
• More control for admins
• Deeper integrations for IT teams
• Smarter workflows for services and visitors
• Scalable device and kiosk support

And this is just the foundation for what’s next.

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If you want to dive deeper into the individual releases and discover more new features, you can find all the details in the complete changelogs of the following versions:

• Release 2.38.0
• Release 2.39.0
• Release 2.40.0
• Release 2.41.0
• Release 2.42.0
• Release 2.43.0
• Release 2.44.0