Slack via Zapier: Receive booking notifications with Flexopus in Slack
Slack is one of the most widely used communication platforms in modern companies. With Flexopus integration via Zapier, you can bring your booking information directly to where your team is already active – in Slack.
What is the Slack integration via Zapier?
Flexopus' Slack integration is based on Zapier, an automation service that connects different apps. Flexopus is linked to your Slack workspace via pre-made Zapier templates.
Specifically, this means that Flexopus transmits booking data to Slack via the Zapier connection. Users will then automatically receive messages – either as a private direct message or in a chosen Slack channel. There are different templates for different scenarios: booking confirmations for individual bookings as well as daily booking summaries.
Some of the available templates are free, while others require a Zapier Premium membership. All paid templates can be tried out for free during the Zapier trial period.
What is the purpose of integration?
The integration ensures that booking information from Flexopus automatically ends up in Slack – without employees having to actively check Flexopus.
Typical use cases include:
- Booking confirmation via direct message: As soon as a booking has been successfully created in Flexopus, the person making the booking will automatically receive a private Slack message as confirmation.
- Daily booking summary: Every morning, employees receive an overview of their upcoming bookings directly in Slack – ideal for preparing for the workday.
- Public booking notifications in the channel: New bookings are automatically posted in a selected Slack channel, ensuring the entire team is always informed.
The result: Your team stays up-to-date on room and workspace bookings without having to switch between different applications.
How easy is the integration?
Setup is done via Zapier and requires no technical expertise. You simply select one of the pre-made Flexopus templates in Zapier, connect your Flexopus account with your API key, and link your Slack workspace. You can then specify when and how messages should be sent.
Ready to start? For complete step-by-step setup instructions, please visit our Help Center.
What are the advantages of integration?
- Automatic notifications: Booking confirmations and summaries are delivered directly to Slack without any manual effort.
- No additional app is needed: Employees receive all relevant booking information directly in Slack – the platform they already use daily.
- Flexible template selection: Choose between different templates for booking confirmations, daily summaries or public channel notifications.
- Easy setup: The pre-made Zapier templates make configuration quick and easy – even without IT knowledge.
- Free option available: A template for public booking confirmations is available free of charge.
- Less manual communication: Booking information no longer needs to be forwarded manually – automation takes care of that.
Further integrations
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questions and answers
Do I need a Zapier account to use the integration?
Yes, Flexopus' Slack integration runs via Zapier. Therefore, you need a Zapier account. The free template for public booking confirmations works with a free Zapier account. For more complex templates – e.g., the daily booking summary or private booking confirmations – a Zapier Premium membership is required. This can be tried out free of charge during the two-week trial period.
Which booking data is transferred to Slack?
Only booking-relevant information necessary for the respective notification is transmitted – for example, booking time, resource and the name of the person making the booking. Personal data is processed only to the extent necessary.
What happens if a user doesn't have a Slack account?
If a user in Flexopus does not have an associated Slack account, Zapier cannot send that user a direct message. In this case, the affected step in the Zapier setup can be skipped ("Skip test"). The remaining users are not affected and will continue to receive their notifications normally.
For which booking periods does the booking confirmation work?
The booking confirmation template works for bookings that are within the next 7 days. Bookings that are further in the future will not be confirmed as a Slack message via this template.
Can I choose when the summaries are sent?
Yes. In the Zapier template for the daily booking summary, you can freely configure the exact sending time. You can also set whether messages should be sent on weekends or not.