Slack via Zapier: Receive booking notifications in Slack with Flexopus
Slack is one of the most widely used communication platforms in modern companies. With the Flexopus integration via Zapier, you can bring your booking information directly to where your team is already active – in Slack.
What is the Slack integration via Zapier?
The Flexopus Slack integration is based on Zapier, an automation service that connects different apps. Flexopus is linked to your Slack workspace using pre-built Zapier templates.
Specifically, this means that Flexopus transmits booking data to Slack via the Zapier connection. Users then automatically receive messages – either as a private direct message or in a selected Slack channel. There are various templates for different scenarios: booking confirmations for individual bookings as well as daily booking summaries.
The available templates are partly free, while others require a Zapier premium membership. All paid templates can be tested for free during the Zapier trial period.
What is the purpose of the integration?
The integration ensures that booking information from Flexopus automatically lands in Slack – without employees having to actively check Flexopus.
Typical use cases include:
- Booking confirmation via direct message: As soon as a booking has been successfully created in Flexopus, the person booking automatically receives a private Slack message as confirmation.
- Daily booking summary: Every morning, employees receive an overview of their upcoming bookings directly in Slack – ideal for preparing for the workday.
- Public booking notifications in a channel: New bookings are automatically posted in a selected Slack channel so that the entire team is always informed.
The result: Your team stays up to date on room and desk bookings without having to switch between different applications.
How easy is the integration?
Setup is done via Zapier and requires no technical knowledge. Simply select one of the pre-built Flexopus templates in Zapier, connect your Flexopus account using your API key, and link your Slack workspace. You can then define when and how messages should be sent.
Ready to get started? You can find a complete step-by-step guide for setup in our Help Center.
What are the benefits of the integration?
- Automatic notifications: Booking confirmations and summaries are delivered directly to Slack without any manual effort.
- No additional app needed: Employees receive all relevant booking info directly in Slack – the platform they use daily anyway.
- Flexible template selection: Choose between different templates for booking confirmations, daily summaries, or public channel notifications.
- Simple setup: The pre-built Zapier templates make configuration quick and easy – even without IT skills.
- Free option available: A template for public booking confirmations is available for free.
- Less manual communication: Booking info no longer needs to be forwarded manually – automation handles it.
Additional integrations
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Questions and answers
Do I need a Zapier account to use the integration?
Yes, the Flexopus Slack integration runs via Zapier. You therefore need a Zapier account. The free template for public booking confirmations works with a free Zapier account. For more complex templates—such as the daily booking summary or private booking confirmations—a Zapier premium membership is required. This can be tested for free during the two-week trial period.
What booking data is transferred to Slack?
Only booking-relevant information necessary for the respective notification is transferred—for example, the booking time, the resource, and the name of the person making the booking. Personal data is only processed to the extent necessary.
What happens if a user does not have a Slack account?
If a user does not have an associated Slack account in Flexopus, Zapier cannot deliver a direct message to that user. In this case, the affected step in the Zapier setup can be skipped ("Skip test"). The other users are not affected by this and will continue to receive their notifications as normal.
For which booking periods does the booking confirmation work?
The booking confirmation template works for bookings that fall within the next 7 days. Bookings further in the future are not confirmed via Slack message using this template.
Can I determine when the summaries are sent myself?
Yes. In the Zapier template for the daily booking summary, you can freely configure the exact time of delivery. You can also set whether messages should be sent on weekends or not.