Uncomplicated visitor management software
With the Flexopus Visitor Management System, companies can manage their visitors quickly and securely. The app enables easy registration and pre-registration of external guests and ensures digital, seamless visitor processing.
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Already in use in over 4000 offices!
How does visitor management work with Flexopus?
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Inviting guests
The host or office manager can register guests in advance, and the invitation will be sent via email.
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Guest verification
Guests have the option of completing their registration details either online in advance or on-site at the visitor kiosk.
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Check in
After verification, check-in is carried out either by the reception staff or the host.
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Check out
Upon departure, guests are checked out, and the log is stored in compliance with data protection regulations.
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Book resources for guests as well.
Employees can reserve workspaces, meeting rooms, and parking spaces for guests. Guests then receive a personalized email with details about the booking duration, the respective resource, and a floor plan. All reservations can be viewed in the booking history in the administration area. Guest bookings are marked separately there, so that administrators can always keep track of all guest reservations made in Flexopus.
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Are you interested or do you have any questions?
Register visitors in advance
Optimize your visitor management by registering your guests in advance using the Flexopus app. This ensures a quick, smooth check-in on site, reduces waiting times and gives you control at all times over who is authorized to enter the office or company premises – for greater security in your company.
Register visitors in advance
Optimize your visitor management by registering your guests in advance using the Flexopus app. This ensures a quick, smooth check-in on site, reduces waiting times and gives you control at all times over who is authorized to enter the office or company premises – for greater security in your company.
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Digital invitation for visitors
Send personalized invitations to your guests via email so they can check their information online and add any necessary information. Additionally, you can provide important documents such as directions or safety guidelines in advance. This allows for early verification of your visitors’ identities and speeds up the check-in process at reception.
Digital invitation for visitors
Send personalized invitations to your guests via email so they can check their information online and add any necessary information. Additionally, you can provide important documents such as directions or safety guidelines in advance. This allows for early verification of your visitors’ identities and speeds up the check-in process at reception.
Visitor management at reception via kiosk terminal
Optimize your visitor management by handling visitor admission on-site via a kiosk terminal. Guests who have not already completed their details in advance via email can easily check, complete and confirm them on a tablet. In addition, important documents such as privacy statements or security notices can be signed digitally.
Visitor management at reception via kiosk terminal
Optimize your visitor management by handling visitor admission on-site via a kiosk terminal. Guests who have not already completed their details in advance via email can easily check, complete and confirm them on a tablet. In addition, important documents such as privacy statements or security notices can be signed digitally.
Customize your visitor management software!
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Select registration fields
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Provide documents
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Privacy settings
Digital signature for important documents
With the Visitor Management System, visitors can easily sign company documents digitally and thus give their consent. The documents are either sent with the invitation email or can be viewed and signed on site via a kiosk tablet. Examples include company policies, visitor regulations, privacy statements, and confidentiality agreements.
Digital signature for important documents
With the Visitor Management System, visitors can easily sign company documents digitally and thus give their consent. The documents are either sent with the invitation email or can be viewed and signed on site via a kiosk tablet. Examples include company policies, visitor regulations, privacy statements, and confidentiality agreements.
Check in guests easily
With visitor management software, receptionists or office managers can take over the check-in of guests or delegate this process to the people who originally invited the guest. Check-in is always carried out digitally by an internal person once the visitor's verification has been completed – either by email or at the visitor kiosk.
Check in guests easily
With visitor management software, receptionists or office managers can take over the check-in of guests or delegate this process to the people who originally invited the guest. Check-in is always carried out digitally by an internal person once the visitor's verification has been completed – either by email or at the visitor kiosk.
Electronic visitor list
With visitor management software, administrators have a complete overview of all visitor invitations at all times and can see which guests are currently in the office. Unlike regular users, who can only see their own invited guests, administrators have the ability to create invitations on behalf of others and edit existing visits.
Electronic visitor list
With visitor management software, administrators have a complete overview of all visitor invitations at all times and can see which guests are currently in the office. Unlike regular users, who can only see their own invited guests, administrators have the ability to create invitations on behalf of others and edit existing visits.
Empfohlene Hardwarelösungen
*We currently only offer official software support for devices listed in the B2B partner shop. You can also use Flexopus on other devices with limited support.
Order from the B2B partner online shop!
Order the recommended hardware solutions from our partner B2B online shop!
Why do you need visitor management software?
Efficient visitor management
Using visitor management software speeds up the process. The host collects the visitor's basic data in advance via app. The visitor confirms their data online or on-site on a tablet in just a few seconds. Make your entry process more digital and efficient with Flexopus.
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Professional visitor experience
First impressions are always crucial, especially with important clients and visitors. By using modern and professional visitor management software, you can leave a professional impression and a unique visitor experience that also reflects the quality of your company.
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Overview of visit data
Our Visitor Management Software Flexopus digitally records all data of the visit: host, visitor's name including contact details, period of visit, company information and confirmed documents of the visitor. As an administrator, you can view this data and always have a transparent overview.
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Securely process visitor data in accordance with GDPR
According to the GDPR, personal data may only be stored for specific purposes and for a limited time. With the individual data anonymization settings in Flexopus, you can protect your visitors' data and perform automatic anonymization of the data in a timely and secure manner according to your purpose.
Manage multiple locations
With the Workplace Management App Flexopus, you can centrally manage your visitor across all locations in one software. Office managers and reception staff can – depending on their authorization – view visitors to their own or other locations without necessarily being physically present.
List of fire protection measures
With the visitor management app Flexopus, authorized personnel can view a list of all active visitors at the location in the event of a fire. This checklist helps to have all relevant information at hand in real time in case of emergency or evacuation and to ensure that all persons have left the office.
Book a live demo!
Are you interested or do you have any questions?
Questions and answers about visitor management
What advantages does Flexopus offer for visitor management?
Flexopus offers a simple way to register and track visitors. It automates the check-in process, sends notifications, and thus improves the visitor management process, leading to better organization and a smoother reception. In addition, visitors can upload their own documents for signature and can register in advance via email or register on site at a kiosk.
What features should a good visitor management system offer?
A good visitor management system should offer, among other things, easy registration, the possibility of pre-registration, security checks, digital signatures, a check-in function and the issuance of name badges.
How does visitor management software help in creating and managing visitor lists?
A digital visitor management app like Flexopus enables easy management of visitor lists. First, visitor data is collected and, if necessary, digitally verified and supplemented. On-site, a documented registration (access control) takes place, and after the visit, check-out is carried out. This allows companies to keep track of who is on their premises at all times.
For whom is visitor management software useful?
Visitor management software is worthwhile for companies of all sizes that regularly receive guests. It simplifies registration processes, increases security, creates transparency about visitor flows and ensures a professional first impression at reception. In addition, a daily updated overview of all persons present in the building is available – an important aspect in order to reliably meet safety requirements and fire protection regulations.
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