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Hybrid working and hot desking - modern working with Flexopus
With Flexopus, hot desking becomes a simple and flexible concept for modern working environments. Optimize office space, promote collaboration and increase efficiency.
Hot desk booking software for hybrid working
The hot desk booking software Flexopus is perfect for spontaneous booking of workstations. Employees can reserve flexible hot desks, meeting rooms and parking spaces as needed. For simple and efficient workplace management.
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First-class hot desk management software
Features of the hot desking software Flexopus
Simple, efficient and full of useful features: That is the hot desk software Flexopus. A brief overview of the range of functions.
Interactive office plans
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated plan editor, administrators can create and edit office plans directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With Flexopus Live Plan, you can view your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus you always have an eye on the utilization of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
Hot Desk Booking with Flexopus
Book a hot desk: It's that easy to book a workstation
Experience for yourself how easily Flexopus fits into your everyday work routine: Book flexible workstations, meeting rooms and parking spaces in just a few moments in the demo and convince yourself of the intuitive operation of our hot desk booking software.
Hot Desk Booking App for hybrid teams
Visual hot desk booking with Flexopus
The visual representation of your office space simplifies hot desk booking: See at a glance which spaces are flexibly bookable or permanently assigned, what amenities they offer – and find your colleagues effortlessly.
Managing flexible workplaces
Decide which workstations can be booked, define special features, or temporarily block tables.
Assign jobs permanently
Workstations can also be assigned to a specific person, provided that not all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Available workspace
This workstation is available for reservation!
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Permanent workplace
This property is booked for another colleague.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Booked workstation
This workstation has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Your workplace
You booked this workstation today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Book a live demo!
We will guide you through the application during a joint appointment.
User-friendly hot desk booking software
Discover the features of Flexopus
Find out how the hot desk booking app Flexopus supports the daily work of your hybrid team. Here you will find an overview of all other functions:
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Equipment filter
Filter workstations by features such as monitor or standing desk to find the perfect spot.
User groups
Manage permissions specifically via user groups – at office or workstation level.
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Interactive floor plans
Our intuitive floor plans visually display available workspaces and simplify booking.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
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QR code booking
Scan the QR code displayed on the table with your smartphone and reserve your workstation spontaneously.
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Set favorites
Mark your favorite colleagues and tables as favorites to book the ideal spot faster.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
Favorite objects
Mark properties as favorites for faster booking.
Book a live demo!
We will guide you through the application during a joint appointment.
Hot Desk Booking App for modern employers
Why do you need a hot desk booking app?
A hot desk booking system like Flexopus offers many useful options for managing your workplace and your hybrid teams in the office. Book a hot desk in no time.
Hot Desk Booking
Book hot desks with Flexopus
Book hot desks easily in three steps with Flexopus. The price-performance champion from Germany makes hot desk booking child's play and saves time. Choose the time period, the office and the appropriate workplace – done!
Hot Desk Booking
Book hot desks with Flexopus
Book hot desks easily in three steps with Flexopus. The price-performance champion from Germany makes hot desk booking child's play and saves time. Choose the time period, the office and the appropriate workplace – done!
Guest booking with Flexopus
Book hot desks for guests with Flexopus
With Flexopus you can also easily book hot desks for guests. Activate the additional visitor management module from Flexopus. Use it to register your visitors, book a hot desk for them and always keep track of who is in the building.
Guest booking with Flexopus
Book hot desks for guests with Flexopus
With Flexopus you can also easily book hot desks for guests. Activate the additional visitor management module from Flexopus. Use it to register your visitors, book a hot desk for them and always keep track of who is in the building.
GDPR compliant
Data protection when booking hot desks
Thanks to extensive data protection and privacy settings as well as ISO 27001 certification, the Flexopus hot desking app meets the highest standards. All data is processed in compliance with GDPR, and user rights can be individually customized.
GDPR compliant
Data protection when booking hot desks
Thanks to extensive data protection and privacy settings as well as ISO 27001 certification, the Flexopus hot desking app meets the highest standards. All data is processed in compliance with GDPR, and user rights can be individually customized.
Filtering by features
Hot Desk Booking Tool with Amenity Filter
With Flexopus, you can easily add features such as monitors or height-adjustable tables to workstations. Filter functions make the search easier, so that everyone can find the right place for their individual requirements.
Filtering by features
Hot Desk Booking Tool with Amenity Filter
With Flexopus, you can easily add features such as monitors or height-adjustable tables to workstations. Filter functions make the search easier, so that everyone can find the right place for their individual requirements.
Networked hot desking
Interfaces to the Hot Desk Booking Software
Flexopus integrates seamlessly with your existing systems – from Microsoft Outlook to Teams to Google Workspace – creating synergies with existing systems.
Frequently Asked Questions
Questions & answers about the hot desking software
What is hot desk booking software?
Hot desk booking software enables employees to book flexibly available workstations in the office and to optimize the use of office space. It simplifies the reservation of hot desks, provides transparency about the presence of colleagues and supports hybrid work models. It also prevents overbookings, reduces unused space and improves planning security for teams and companies.
From what size of company is hot desking worthwhile?
Hot desking is worthwhile with around 20 employees or as soon as hybrid work models are introduced. It helps to make better use of office space and to offer employees more flexibility when choosing a job. With Flexopus' transparent billing model, companies save additional costs: We charge according to bookable resources and not according to employees!
Can I test Flexopus Hot Desk Booking Software for free?
Yes, a free trial period is possible at any time. You get access to all core functions and can see how Flexopus supports your hybrid workplace model — from booking to workload analysis. Just get in touch with our sales team!
Which functions are important with hot desk booking software?
The Flexopus hot desk booking software offers all sorts of useful features, such as calendar integration (Outlook and Google Calendar), a live plan showing current office workload, mobile availability, check-in/check-out options, analysis tools for room utilization and integration with tools such as Microsoft Teams or Google Workspace. It also offers automated booking rules, zone management, and secure authentication to make hybrid work efficient.
How can a hot desk app make hybrid work easier?
Hot desk booking software saves time when looking for a job, offers planning security and promotes flexible working. It helps to avoid bottlenecks and overcrowding by enabling transparent office utilization. It also optimizes the use of space, reduces unused workplaces and makes it easier to organize hybrid work models — for greater efficiency and productivity in everyday office life.
Can Flexopus Hot Desk Booking Software be easily integrated with other systems?
Yes, the Flexopus hot desk booking software offers numerous integrations, e.g. with Microsoft 365, Google Workspace or single sign-on systems. This allows employees to book workstations directly via well-known tools (such as Microsoft Teams) without having to switch between applications.
More about hot desking
Blog posts about hot desks
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CONTACT
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We would be happy to advise you on your workplace management solution and work together to find the perfect solution for you.
We provide our solution for companies of all sizes. We would be happy to provide you with an individual offer.
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