Desk sharing software for hybrid companies

Yes, thanks to modern integration interfaces, Flexopus can be easily integrated into existing systems such as Microsoft 365, Google Workspace, or identity providers. This automatically synchronizes bookings, calendars, and user data, which reduces administrative effort and enables smooth operation. A REST API is also available, allowing other software solutions to be connected flexibly.

Good desk booking software like Flexopus is characterized by excellent user feedback on common review platforms such as OMR, G2, or Google. A rating of 4.8 stars or better is considered excellent. Furthermore, the desk booking software should be ISO27001 certified for information security, offer comprehensive privacy settings, and ideally host data exclusively in Germany.

Flexopus can be used across devices and can be accessed flexibly either in the browser as a Progressive Web App or on a smartphone via the iOS and Android app. Alternatively, Flexopus also offers its own Microsoft Teams app and a Webex app. This allows employees to book workspaces at any time, from anywhere, and via their preferred access method.

Desk sharing software like Flexopus records bookings and, optionally, check-ins in real time, converting them into anonymized, data-compliant reports. Through dashboards and smart analytics, you can see exactly how busy things are on specific days, floors, or in specific areas. By comparing booked versus actually used spaces (e.g., via QR code check-in or sensors), you can reliably identify unused capacity. Instead of relying on gut feeling, you receive valid data to optimize your office space and reduce rent and operating costs.

Yes, Flexopus goes beyond simple desk booking and maps the entire hybrid work model. Employees can set their status for mobile work. This creates full transparency for the entire team: you can see immediately who is physically available in the office and who is working remotely. This holistic view facilitates daily coordination and makes capacity planning much easier for managers.

Through smart analytics, Flexopus provides detailed data on the actual utilization of buildings, floors, or individual zones. These insights enable companies to identify unused space and specifically reduce rent and operating costs. Instead of relying on gut feeling, decisions regarding space design are based on valid facts. This makes the office not only more flexible but also more economically efficient to operate.