Hot desk booking software for hybrid working
The hot desk booking software Flexopus is perfect for spontaneous booking of workstations. Employees can reserve flexible hot desks, meeting rooms and parking spaces as needed. For simple and efficient workplace management.
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Features of the hot desking software Flexopus
Interactive office plans
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated map editor, administrators can create and edit maps directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With the Flexopus Live Map, you can see your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus, you can always keep an eye on the occupancy of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
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Visual hot desk booking with Flexopus
Managing flexible workplaces
Decide which workstations can be booked, store special features or temporarily block tables.
Assign jobs permanently
Workstations can also be permanently assigned to a person, provided that not all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone Area
Home Zone Area
Home Zone Area
Available workspace
Available workspace
Available workspace
Available workspace
Permanent workplace
Permanent workplace
Permanent workplace
Permanent workplace
Booked workstation
Booked workstation
Booked workstation
Booked workstation
Locked workstation
Locked workstation
Locked workstation
Locked workstation
Your workplace
Your workplace
Your workplace
Your workplace
Printer / Equipment
Printer / Equipment
Printer / Equipment
Printer / Equipment
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Book a demo call!
Are you interested or have questions?
Discover the features of Flexopus
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Equipment filter
Filter workstations by features such as monitor or standing desk to find the perfect spot.
User groups
Manage permissions specifically via user groups – at office or workstation level.
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Interactive maps
Our intuitive office plans visually display available workstations and simplify booking.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
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QR code booking
Scan the QR code displayed on the table with your smartphone and reserve your workstation spontaneously.
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Set favorites
Mark your favorite colleagues and tables as favorites to book the ideal spot faster.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
Favorite objects
Mark properties as favorites for faster booking.
Book a demo call!
Are you interested or have questions?
Why do you need a hot desk booking app?
Book hot desks with Flexopus
Book hot desks easily in three steps with Flexopus. The price-performance champion from Germany makes hot desk booking child's play and saves time. Choose the time period, the office and the appropriate workplace – done!
Book hot desks with Flexopus
Book hot desks easily in three steps with Flexopus. The price-performance champion from Germany makes hot desk booking child's play and saves time. Choose the time period, the office and the appropriate workplace – done!
Book hot desks for guests with Flexopus
With Flexopus you can also easily book hot desks for guests. Activate the additional visitor management module from Flexopus. Use it to register your visitors, book a hot desk for them and always keep track of who is in the building.
Book hot desks for guests with Flexopus
With Flexopus you can also easily book hot desks for guests. Activate the additional visitor management module from Flexopus. Use it to register your visitors, book a hot desk for them and always keep track of who is in the building.
Data protection when booking hot desks
Thanks to extensive data protection and privacy settings as well as ISO 27001 certification, the Flexopus hot desking app meets the highest standards. All data is processed in compliance with GDPR, and user rights can be individually customized.
Data protection when booking hot desks
Thanks to extensive data protection and privacy settings as well as ISO 27001 certification, the Flexopus hot desking app meets the highest standards. All data is processed in compliance with GDPR, and user rights can be individually customized.
Hot Desk Booking Tool with Amenity Filter
With Flexopus, you can easily add features such as monitors or height-adjustable tables to workstations. Filter functions make the search easier, so that everyone can find the right place for their individual requirements.
Hot Desk Booking Tool with Amenity Filter
With Flexopus, you can easily add features such as monitors or height-adjustable tables to workstations. Filter functions make the search easier, so that everyone can find the right place for their individual requirements.
Interfaces to the Hot Desk Booking Software
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Questions & answers about the hot desking software
What is hot desk booking software?
Hot desk booking software enables employees to book flexibly available workstations in the office and optimize office space utilization. It simplifies the reservation of hot desks, provides transparency about the presence of colleagues and supports hybrid working models. It also prevents overbooking, reduces unused space and improves planning security for teams and companies.
How does booking a hot desk work with hot desk booking software?
With the hot desk booking software Flexopus , employees reserve their workstation in just three easy steps – via the intuitive web platform, app or directly via the Microsoft Teams integration. First, the desired period is determined, then the office is selected and finally the appropriate workplace is booked according to individual requirements.
Can the hot desk booking software also manage meeting rooms or parking spaces?
Yes, hot desk booking software such as Flexopus allows you to book workstations as well as meeting rooms and parking spaces. This allows companies to centrally manage all office resources, avoid double bookings and optimize space utilization. At Flexopus, for example, Features such as equipment filters, calendar integration and catering services have been integrated to further simplify processes.
Which features are important in hot desk booking software?
The hot desk booking software Flexopus offers all kinds of useful functions such as: a calendar integration (Outlook and Google Calendar), a live plan of the current office utilization, mobile availability, check-in/check-out options, analysis tools for room utilization as well as integration with tools such as Microsoft Teams or Google Workspace. It also offers automated booking rules, zone management, and secure authentication to make hybrid working efficient.
How can a hot desk app make hybrid work easier?
Hot desk booking software saves time when looking for a workplace, offers planning security and promotes flexible working. It helps to avoid bottlenecks and overcrowding by enabling transparent office utilization. In addition, it optimizes space utilization, reduces unused workstations and facilitates the organization of hybrid working models – for greater efficiency and productivity in everyday office life.
Can hot desk booking software be customized to individual company needs?
Yes, many hot desking software solutions like Flexopus can be customized to meet your company’s needs. They offer flexible booking rules, such as preferred areas for teams or time limits for reservations. They also enable office utilization analyses, customized check-in options, and integration with existing tools such as Outlook or Teams to ensure customized and optimal use of office space.
Blog posts about hot desks
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