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Hybrid working and hot desking - modern working with Flexopus
With Flexopus, hot desking becomes a simple and flexible concept for modern working environments. Optimize office space, promote collaboration and increase efficiency.
Workplace booking
Hot Desk Booking Software for hybrid working
The Hot Desk Booking Software Flexopus is perfect for the spontaneous booking of workspaces. Employees can reserve flexible hot desks, meeting rooms and parking spaces as needed. For simple and efficient workplace management.
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Already in use in over 4000 offices!
First-class hot desk management software
Features of the hot desking software Flexopus
Simple, efficient and full of useful features: That's the Flexopus hot desk software. A brief overview of the range of functions.
Interactive floor plans
The professionally and modernly prepared building floor plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the right job at first glance. With the integrated Flexopus Floorplanner, administrators can create and edit floor plans directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus you can manage both flexibly bookable workspaces and permanently assigned workspaces. In addition, employees can also make a booking for mobile working or working from home. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workplaces should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With the Flexopus Live plan, colleagues' workplace reservations can be viewed at a glance - either directly on the interactive floor plan or in a calendar view with various filter options. This allows employees to plan their perfect work week and arrive at the office when their (favorite) colleagues are also there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? Flexopus statistics allow you to measure and analyze office utilization. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
Hot Desk Booking with Flexopus
Book a hot desk: It's that easy to book a workspace
Experience for yourself how seamlessly Flexopus integrates into your daily work routine: Book flexible workspaces, meeting rooms and parking spaces in just a few moments in the demo and see for yourself the intuitive operation of our Hot Desk Booking software.
Hot Desk Booking App for hybrid teams
Visual hot desk booking with Flexopus
The visual representation of your office space simplifies hot desk booking: See at a glance which seats are flexibly bookable or permanently assigned, what features they offer – and find your colleagues effortlessly.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Book a live demo!
Are you interested or do you have any questions?
User-friendly hot desk booking software
Discover the features of Flexopus
Learn how the Flexopus Hot Desk Booking App supports the daily work of your hybrid team. Here you will find an overview of all other functions:
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Equipment filter
Filter workplaces by equipment such as monitor or standing desk to find the perfect spot.
User groups
Manage permissions specifically via user groups – at office or workstation level.
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Interactive floor plans
Our intuitive floor plans visually display available workspaces and simplify booking.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
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QR code booking
Scan the QR code displayed on the table with your smartphone and reserve your workstation spontaneously.
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Set favorites
Mark your favorite colleagues and tables as favorites to book the ideal spot faster.
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
Favorite objects
Mark properties as favorites for faster booking.
Book a live demo!
Are you interested or do you have any questions?
Hot Desk Booking App for modern employers
Why do you need a hot desk booking app?
A hot desk booking system like Flexopus offers many useful options for managing your workplace and your hybrid teams in the office. Book a hot desk in no time.
Hot Desk Booking
Book hot desks with Flexopus
Book hot desks easily in three steps with Flexopus. The price-performance champion from Germany makes hot desk booking child's play and saves time. Choose the time period, the office and the appropriate workplace – done!
Hot Desk Booking
Book hot desks with Flexopus
Book hot desks easily in three steps with Flexopus. The price-performance champion from Germany makes hot desk booking child's play and saves time. Choose the time period, the office and the appropriate workplace – done!
Guest booking with Flexopus
Book hot desks for guests with Flexopus
With Flexopus you can also easily book hot desks for guests. Activate the additional visitor management module from Flexopus. Use it to register your visitors, book a hot desk for them and always keep track of who is in the building.
Guest booking with Flexopus
Book hot desks for guests with Flexopus
With Flexopus you can also easily book hot desks for guests. Activate the additional visitor management module from Flexopus. Use it to register your visitors, book a hot desk for them and always keep track of who is in the building.
GDPR compliant
Data protection when booking hot desks
Thanks to extensive data protection and privacy settings as well as ISO 27001 certification, the Flexopus hot desking app meets the highest standards. All data is processed in compliance with GDPR, and user rights can be individually customized.
GDPR compliant
Data protection when booking hot desks
Thanks to extensive data protection and privacy settings as well as ISO 27001 certification, the Flexopus hot desking app meets the highest standards. All data is processed in compliance with GDPR, and user rights can be individually customized.
Filtering by features
Hot Desk Booking Tool with Amenity Filter
With Flexopus, you can easily add features such as monitors or height-adjustable tables to workstations. Filter functions make the search easier, so that everyone can find the right place for their individual requirements.
Filtering by features
Hot Desk Booking Tool with Amenity Filter
With Flexopus, you can easily add features such as monitors or height-adjustable tables to workstations. Filter functions make the search easier, so that everyone can find the right place for their individual requirements.
Networked hot desking
Interfaces to Hot Desk Booking Software
Flexopus integrates seamlessly with your existing systems – from Microsoft Outlook to Teams to Google Workspace – creating synergies with existing systems.
Frequently Asked Questions
Questions & Answers about Hot Desting Software
What is hot desk booking software?
Hot desk booking software enables employees to book flexibly available workstations in the office and optimize office space utilization. It simplifies the reservation of hot desks, provides transparency about the presence of colleagues and supports hybrid working models. It also prevents overbooking, reduces unused space and improves planning security for teams and companies.
At what company size does hot desking become worthwhile?
Hot desking becomes worthwhile from around 20 employees or as soon as hybrid working models are introduced. It helps to make better use of office space and offers employees more flexibility in choosing their workplace. Flexopus' transparent billing model allows companies to save even more on costs: We bill based on bookable resources, not on the number of employees!
Is it possible to test the Flexopus Hot Desk Booking Software for free?
Yes, a free trial period is possible at any time. You will gain access to all core functions and can see how Flexopus supports your hybrid workplace model – from booking to occupancy analysis. Simply contact our sales team!
Which features are important in hot desk booking software?
The hot desk booking software Flexopus offers all kinds of useful functions such as: calendar integration (Outlook and Google Calendar), a live plan of current office occupancy, mobile availability, check-in/check-out options, space utilization analysis tools, and integration with tools such as Microsoft Teams or Google Workspace. It also offers automated booking rules, zone management, and secure authentication to make hybrid working efficient.
How can a hot desk app make hybrid work easier?
Hot desk booking software saves time when searching for a workplace, offers planning security and promotes flexible working. It helps to avoid bottlenecks and overcrowding by enabling transparent office utilization. It also optimizes space utilization, reduces unused workstations, and facilitates the organization of hybrid work models – for greater efficiency and productivity in everyday office life.
Can the Flexopus Hot Desk Booking software be easily integrated into other systems?
Yes, the hot desk booking software Flexopus offers numerous integrations, e.g. with Microsoft 365, Google Workspace or single sign-on systems. This allows employees to book workspaces directly through familiar tools (such as Microsoft Teams) without having to switch between applications.
More on the topic of hot desking
Blog posts about hot desks
New Work Lexicon
CONTACT
What are you waiting for?
We would be happy to advise you on your workplace management solution and work together to find the perfect solution for you.
We provide our solution for companies of all sizes. We would be happy to provide you with an individual offer.
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