Hybrid working and hot desking - modern working with Flexopus

Modern working models are becoming more and more common. Gone are the days of working 8 hours a day at a fixed desk during a 40-hour week. Instead, new ways of working such as remote work, hybrid offices, co-working spaces and flexible working models their place in our working world. The working environment, as you have come to know it, is constantly changing.

With all this flexibility and freedom, one thing in particular is of great importance: a good overview, a smooth organization and a common interface through which everything can be managed. Thanks to Flexopus Hot Desking Software You can implement these new ways of working in no time at all. In this way, employees benefit from maximum flexibility, while companies can make optimum use of their office space and guarantee maximum utilization.

Hot desking meaning

The term hot desk (in German: hot table) describes permanently occupied workplaces that never “run cold” due to their high workload. The term is often associated with Desk sharing and hybrid work and thus forms part of new working models.

Hot desking is basically about designing workspaces so that they can be used by several people. The typical “personal workplace” is omitted. The aim is that no employee sits in the same place for consecutive days. This not only provides variety and stimulates exchange among colleagues, but also has a supportive effect on Optimizing resource usage in offices.

Every user should be able to occupy a workplace independently without having to communicate again beforehand. This not only ensures that there are no complications in the allocation of desks, but also supports work models such as remote work or home office.

Desk sharing vs. hot desking

The terms desk sharing and hot desking differ essentially in their organization and ability to plan. While general desk sharing is about dividing up and organizing a specific workload of workplaces with foresight, employees have a free hand when it comes to hot desking.

Differentials

Hot desking and desk sharing differ significantly in design. With hot desking, every employee selects a workplace on a daily basis and thus receives the highest possible degree of flexibility. Hot desking is therefore a simplified form of desk sharing.

Desk sharing On the other hand, it deals with the planning and distribution of available jobs to all employees present on the day. Suitable software is often used for this purpose, which also provides insights into resource usage and controls everything clearly via an interface.

Commonalities

Hot desking is an essential part of desk sharing. The basic principle of being able to choose from a pool of vacant workplaces remains the same with both models. This is also the idea of never occupying the same desk for two consecutive days.

Benefits of hot desking software

One Hot desking management software can not only simplify the step towards full desk sharing, but also make a significant contribution to a regular and organized working day. Successful hot desking software should have a few features:

Workplace booking

Workstation booking is the core function of hot desking software. This allows employees to reserve the desired workplace simply and easily. The booking should be as granular as possible, including the date, time and location of the workplace as well as equipment features, such as special devices. The hot desking software should enable employees to book their workplace as needed and rebook at any time.

Managing users

Managing users is very important in hot desking software. This is used to collect all user data, such as booking behavior and presence in the office. Administrators have access to this data and can thus optimize the use of hot desking software and general booking behavior.

Clear design

In order to successfully implement hot desking and desk sharing, a clear design of the application is essential. With simple processes, intuitive operation and a good overview, booking and administration processes can be completed quickly without running into unnecessary obstacles.

Features of a hot desking app

Equipment filter

Categorize and filter your workstations according to the desired equipment. Whether it's an ultra-wide monitor, height-adjustable desk or ergonomic chair — booking is easy and simple at a glance.

User groups

Due to the pronounced User group management It can be determined granularly who can log in and where. In this way, the authorizations of teams and groups, but also those of each individual user, can be addressed.

Interactive maps

About the interactive live plan The occupancy status, equipment features and the people sitting next to you can be viewed. In addition, a workplace, meeting room or parking space can be booked directly with the click of a mouse.

Real time overview

In addition to a simple attendance list, the live plan also allows you to see who is currently present and which desk has been booked for what time. So even spontaneous visits are no problem.

QR code booking

About workplace QR codes bookings can be made very easily. With a camera scan, you are directed directly to the app and can create a new booking or edit an existing one.

Set favorites

Users can be marked using the favorites function. In the favorites overview, you can see at a glance who is sitting where and when and can also make a quick booking nearby.

Check-in feature

The optional Check-in feature requires confirmation via app for every booking that has been made, so that bookings that have not been made are deleted and the workstations are released again.

Hot desking with Flexopus

With Flexopus, hot desking is easy and simple. Employees can select their workplace as needed on a daily basis without binding themselves to a fixed desk. Flexopus makes it easy to reserve workstations, which can be booked flexibly depending on requirements and equipment features.

The intuitive user interface and real-time overview ensure quick and easy administration, both for employees and administrators. With interactive maps, favorite functions and QR code bookings, the use of workstations is even more convenient. The sophisticated rights and roles system ensures that only authorized users have access to specific resources.

Flexopus optimizes resource usage and promotes a modern, flexible work environment that is ideal for hybrid work models and desk sharing.