Workplace Management
2024-03-28
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Insights from the managing director: Flexible working at MGL Europe with Flexopus
Die Case Study zeigt, wie MGL Europe mit Flexopus den Wandel zum hybriden Arbeiten meistert. Durch die Einführung von Desk-Sharing und einem digitalen Buchungstool wurde die Büroauslastung optimiert und die Flexibilität für Mitarbeitende massiv gesteigert. Erfahre, wie klare Prozesse und intuitive Technik die Employee Experience verbessern und den administrativen Aufwand im Office senken.
Frequently Asked Questions summarized
Warum hat sich MGL Europe für die Einführung eines digitalen Arbeitsplatzmanagements entschieden?
MGL Europe stand vor der Herausforderung, den Übergang von festen Schreibtischen zu einem hybriden Arbeitsmodell effizient zu gestalten. Ohne ein systematisches Tool war die Auslastung der Büroflächen schwer planbar, was oft zu Unsicherheiten bei den Mitarbeitenden führte. Das Ziel war es, eine Lösung zu finden, die den administrativen Aufwand minimiert, Transparenz über freie Kapazitäten schafft und den Kolleg:innen die Freiheit gibt, ihren Arbeitsort flexibel und unkompliziert selbst zu wählen, um so die Zusammenarbeit im Team gezielt zu fördern.
Welche Faktoren waren entscheidend für die erfolgreiche Akzeptanz von Flexopus bei den Mitarbeitenden?
Entscheidend waren die intuitive Benutzeroberfläche und die einfache Integration in bestehende IT-Systeme. Da die Software ohne langes Training verständlich ist, war die Hemmschwelle für die Belegschaft sehr niedrig. Durch die Visualisierung des Büroplans sehen Mitarbeitende sofort, wo wer sitzt, was die soziale Interaktion stärkt. Die Transparenz und die Gewissheit, morgens einen reservierten Platz vorzufinden, haben das Vertrauen in das neue Desk-Sharing-Modell nachhaltig gefestigt und den kulturellen Wandel innerhalb des Unternehmens positiv unterstützt.
Welchen messbaren Mehrwert bietet die Nutzung von Flexopus für das Office Management von MGL Europe?
Durch Flexopus gewinnt MGL Europe wertvolle Daten über die tatsächliche Nutzung der Büroflächen. Das Management kann nun datenbasiert entscheiden, wie viel Fläche wirklich benötigt wird, anstatt auf Schätzungen zu vertrauen. Dies ermöglicht eine langfristige Kostenoptimierung bei den Immobilien. Zudem wurde der tägliche Abstimmungsaufwand für das Office Management drastisch reduziert, da der Prozess der Platzvergabe nun vollautomatisch und demokratisch über die App abläuft. Das Ergebnis ist eine effizientere Flächennutzung bei gleichzeitig höherer Mitarbeiterzufriedenheit.
Table of contents
One of our most loyal customers MGL Europe, an international freight forwarding company with a wide range of services, has opted for Flexopus decided to optimize their shared desk management. In the following exclusive interview, Michael Schweizer, managing director of MGL Europe, gives us insights into her experiences with the introduction of Flexopus and the impact on their company.
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Mr. Schweizer, thank you for taking the time to talk about your experience with Flexopus. Could you provide some background information about your company and industry?
MGL Europe is an international freight forwarding company with a global network. It offers a wide range of services, including ocean freight, air freight, value-added services, and project freight forwarding.
What challenges did you face when it came to managing workplaces before implementing Flexopus?
Prior to implementing Flexopus, the company faced challenges such as rapid growth, limited numbers of desks and parking facilities, and the need for temporary workstations for visits from branch offices.
What factors influenced you when choosing Flexopus for desk sharing?
The choice of Flexopus was influenced by the well-known reliability of the system, the quick and easy implementation and the intuitive user interface.
How would you rate the usability of Flexopus and its impact on employee acceptance?
The feedback on software acceptance is extremely positive. Our employees have accepted Flexopus very well and integrate it into their work processes on a daily basis. Regular use demonstrates the effectiveness and usability of the software.
How did the Flexopus implementation process go in your company?
The introduction of Flexopus was quick and smooth, which was particularly important for me as managing director, as I needed efficient solutions due to my limited time resources.
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Which specific Flexopus features have proven particularly useful for your organization?
The ability to reserve parking spaces and workplaces has helped our company to be better organized. It also relieves our employees, as they no longer have to worry about whether enough free work or parking spaces are available.
What is the impact on the efficiency of the work environment?
Because our employees always know exactly which desks or parking spaces are available before they arrive at the office, the workflow is enormously simplified and leads to a more efficient use of our working environment overall.
What feedback have you received from your employees since the introduction of Flexopus?
The employee feedback was consistently positive, as the app was perceived as easy and quick to use.
How has Flexopus improved collaboration and communication within your teams?
Flexopus has helped to avoid misunderstandings between employees and improve collaboration.
Have you noticed cost savings or resource optimization since using Flexopus?
Yes, by booking workplaces and parking spaces, we can make better use of our existing resources and avoid unnecessary spending.
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How has Flexopus helped your organization adapt to hybrid work models?
Flexopus has already advised our organization in advance and helped it prepare for hybrid working models.
The option to book workstations enables our employees to flexibly switch between working in the office and from home. As a result, we can better meet the needs of our employees and ensure that we meet the requirements of today's working world.
How has Flexopus' ISO27001 certification helped ensure safety in your workplace management?
For us, this certification means risk reduction and ensures that our employees' data is secure.
Are there future plans or expansions when using Flexopus?
Yes, we are definitely planning to use Flexopus in our offices in Europe as well. The positive experiences and usability of the system have convinced us that it can also be successfully used in other locations of our company.
Based on your experience, would you recommend Flexopus to other companies that want to improve their workplace management?
Yes, absolutely.
Is there anything else you'd like to share about your Flexopus experience?
Of course, I'd particularly like to highlight that we're extremely impressed by the Flexopus support team. Your ability to implement changes quickly has proved extremely valuable to us.
In addition, the extensive admin options offered by Flexopus have enabled us to tailor the system exactly to our requirements. This flexibility has made it easier for us to optimally adapt the system to the needs of our company and ensure that it runs smoothly.
We would like to thank Michael Schweizer for the informative interview. If you would like to learn more about MGL Europe's services, please visit their webpage.
Last updated:
2026-02-21
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