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Navigating the workday with ease: 4 helpful time management methods

Gina Schumacher

The modern working world is characterised by constant availability, multitasking and a never-ending stream of tasks. In this hectic environment, effective time management methods becomes a decisive factor in working successfully and stress-free. This article offers valuable tips and tricks for more efficiency in everyday working life and how you can learn them.

Why is time management important?

Time management is crucial as it helps to utilise resources effectively, achieve goals efficiently and lead a balanced life. In a world characterised by constant acceleration and numerous obligations, targeted time management enables better control over one's daily life. Effective time management not only supports professional productivity, but also promotes personal development and well-being. Prioritising tasks, setting realistic goals and creating clear time structures can reduce stress, improve the quality of work and create space for personal growth. In short, time management is the key to getting the most out of every day and leading a fulfilling, balanced life.

A woman is researching time management methods on her laptop.

The most common time management methods

In this section, we explore different time management methods that can help you learn time management in an easy way.

1. Prioritising

One of the most important strategies in optimal time management is learning to prioritise correctly. Everyday work can often be overwhelming, but trying to do everything at the same time usually leads to sub-optimal results. The Eisenhower Matrix is a tried and tested method for prioritising tasks according to their importance and urgency, similar to the well-known ABC method, in which a distinction is made between three categories.  By clearly differentiating between urgent and important tasks and those that are neither urgent nor important, we can maintain an overview and focus on the essential tasks.

2. Time efficiency through time block planning

Making the best use of our time requires a structured approach. Time block planning is an extremely effective method for this. Instead of getting carried away by the many distractions of the working day, it is advisable to set aside specific blocks of time for specific tasks. For example, you can reserve the morning for creative projects, the afternoon for meetings and limit emails to a specific period. This discipline increases productivity and allows you to focus on the essentials.

3. Schedule breaks

The importance of regular breaks should not be underestimated. Exhaustion and lack of concentration are common consequences of working non-stop. Incorporating short breaks into your work routine, be it for a walk in the fresh air or a few minutes of relaxation, can work wonders. These short breaks allow you to recharge your batteries, clear your head and then tackle your tasks with renewed energy. The 60-40 rule can also be helpful here. With this rule, you only plan 60 per cent of the available time, while the remaining 40 per cent is planned as a buffer. This means that in the event of an unforeseen surprise, it can be easily absorbed through forward-looking time management.

4. Digital organisation

In today's digital world, there are numerous tools and apps available to support and optimise time management. Calendar apps make it possible to coordinate appointments and keep an overview. Project management tools help to structure tasks and track progress, similar to the tried-and-tested ALPEN method. However, it is important not to be dominated by technology. The use of these tools should serve to increase our efficiency and not become an end in itself.

Save time with the most intuitive desk-sharing app: Flexopus

The Flexopus desk-sharing app makes it easy to save time and organise your working day more efficiently. The user-friendly interface makes it possible to book workstations, meeting rooms and car parks flexibly and intuitively. The transparent availability display means you always have an overview and can optimise the use of your resources. This saves you the tedious and time-consuming search for a free workstation in a shared desk office and promotes effective collaboration within your team. Flexopus makes working more flexible, stress-free and efficient - a valuable solution for modern working environments where agility and productivity are key.

Conclusion

The key to successful time management lies not only in the optimisation of work processes, but also in the ability to harmonise our work with our personal lives. The boundaries between work and private life are becoming increasingly blurred and it is therefore very important to consciously schedule time for relaxation and personal relationships. Efficient time management is a skill that can be continuously developed. By consciously planning our time, setting priorities and taking regular breaks, we learn to work more productively and happily.

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Markus Merkle
Sales manager