Absence.io with Flexopus: Seamlessly synchronize absences
Connect Absence.io with Flexopus to ensure that absence data from your HR system is automatically available in your workplace management solution – without manual entry or loss of information.
What is the Absence.io synchronization?
The Absence.io integration is a one-way data interface between Absence.io and Flexopus. Approved absence entries from Absence.io are automatically transferred to Flexopus.
Flexopus retrieves absence data via a standardized API service and stores it for each user based on their email address. The following data is synchronized:
- Employee ID and approval status
- Start and end date of the absence
- Type of absence (e.g., vacation, sick leave, parental leave)
- Notes and additional status information
The synchronization is read-only – absence data cannot be modified via Flexopus.
What is the purpose of the integration?
The connection between Absence.io and Flexopus bridges the gap between HR data and daily office resource planning. Typical use cases include:
Absence status visible at a glance: As soon as an absence is approved in Absence.io, the employee's status automatically appears in Flexopus – on the dashboard and in the attendance overview.
Better planning for everyone: Teams can see at a glance who is in the office, who is working remotely, and who is away. This simplifies coordination and prevents unnecessary inquiries.
Optimize resource usage: Knowing who is away allows for more targeted allocation of desks and rooms. In the future, Flexopus will also be able to automatically cancel existing bookings during absences to free up capacity.
How easy is the integration?
Setting up the Absence.io integration is straightforward and requires no technical expertise. As an administrator, navigate to the integration settings in Flexopus, select Absence.io, and grant the necessary permissions in your HR system. The synchronization will then start automatically.
A complete step-by-step guide for setup can be found in our Help Center.
What are the benefits of the integration?
- Automatic synchronization: Absence data is transferred regularly without manual intervention.
- Up-to-date attendance overview: All users can see who is available in real time – directly in Flexopus.
- Data protection compliant: Only necessary absence data is transferred. The type of absence can be reduced to a general status ("absent") if desired.
- No duplicate entry: HR data does not need to be entered separately in Flexopus.
- Included in scope: The HRIS module is available to all customers upon request and does not require separate configuration.
- Better room utilization: Absences flow directly into resource planning, helping to make efficient use of free capacity.
Further integrations
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Questions and answers
Which data is transferred from Absence.io?
Flexopus synchronizes approved absence entries, including employee ID, absence period, status, and absence type. The synchronization is read-only – data can only be changed in Absence.io, not in Flexopus.
What about data protection? Can everyone see the type of absence?
Flexopus allows you to limit the transmission of the absence type. Instead of "sick leave" or "vacation," Flexopus can simply display "absent." This gives you control over what information is visible to colleagues.
What happens if an absence is changed or deleted in Absence.io?
Flexopus synchronizes data regularly. Changes or deletions in Absence.io are automatically applied in Flexopus during the next synchronization.
Is the HRIS module an additional purchase?
The HRIS integration module is not included in the standard package, but it is available to all customers upon request. Just get in touch with us, and we will help you with the setup.
Which HR systems are supported in addition to Absence.io?
Flexopus supports over 30 HRIS systems, including Personio, BambooHR, Workday, SAP SuccessFactors, HiBob, and many others. You can find a complete overview in our Help Center.