BoondManager with Flexopus: Seamlessly synchronize absences
Flexopus connects to BoondManager and reads absence data directly from your HR system. This ensures everyone knows who is in the office, working remotely, or away at all times—without any manual effort.
What is the BoondManager synchronization?
The BoondManager integration is a one-way data interface: Flexopus reads the absence entries maintained in BoondManager and stores them internally. The connection runs via a standardized API service that establishes secure and reliable communication between both systems.
The following data is transferred from BoondManager and stored in Flexopus:
- Employee ID and approval ID
- Start and end date of the absence
- Absence status (e.g., approved)
- Type of absence (e.g., vacation, sick leave, parental leave) – optionally configurable
- Absence note
This is exclusively a read-only synchronization: absence data cannot be modified via Flexopus.
What is the purpose of the integration?
The integration ensures that absence information from BoondManager is automatically available in Flexopus. This creates transparency in daily office life and facilitates collaboration in hybrid teams.
Typical use cases:
- Employees can see their own absence status directly on the Flexopus home page.
- Teams can see at a glance who is in the office today, who is working remotely, and who is away.
- Resource planning in Flexopus is supported by current absence data, allowing for more realistic planning of desks and rooms.
- Coming soon: Bookings can be automatically canceled during absences to free up resources for other colleagues.
Automatic synchronization eliminates the need for manual transfer of absence data between systems—errors and duplicate entries are a thing of the past.
How easy is the integration?
The BoondManager integration is set up directly in the Flexopus admin area. As an administrator, you navigate to the integration settings, select BoondManager as your HR system, and grant the necessary access rights in BoondManager. The synchronization then starts automatically.
The HRIS integration module is available as an optional add-on and is generally available to all customers upon request.
Ready to get started? You can find a complete step-by-step guide for setup in our Help Center.
What are the benefits of the integration?
- Automatic synchronization: Absence data from BoondManager is transferred to Flexopus automatically—no manual entry required.
- Better transparency: All team members see in real time who is present, remote, or away.
- More efficient room usage: Resources can be planned and booked more effectively based on real attendance data.
- Data protection compliant: Only necessary absence data is transferred. The type of absence can be anonymized if desired (e.g., just "absent" instead of a specific reason).
- Read-only access: Flexopus does not change any data in BoondManager—your HR data remains unchanged and secure.
- Simple setup: The connection is configured quickly and requires no special technical knowledge.
Further integrations
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Questions and answers
Is sensitive HR data, such as reasons for illness, transferred to Flexopus?
You can control this yourself. Flexopus offers the option to configure the synchronization so that only the absence status ("absent") is transferred—without specifying the exact reason. This gives you full control over what information is visible in Flexopus.
What happens if an absence is changed or deleted in BoondManager?
Flexopus synchronizes data from BoondManager regularly. Changes or deletions in BoondManager are automatically applied in Flexopus during the next synchronization. Outdated entries are updated or removed accordingly.
What permissions are required in BoondManager?
For the setup, you need administrator rights in BoondManager to grant Flexopus read access to the absence data. After the one-time authorization, the synchronization runs fully automatically in the background.
Can Flexopus automatically cancel bookings if someone is absent?
This feature is currently under development. In the future, Flexopus will be able to automatically cancel existing bookings during an absence, ensuring that desks and rooms remain available for other colleagues.
Is the BoondManager integration included in the Flexopus base package?
The HRIS integration is an optional add-on module and is not included in the standard package. It is generally available to all customers upon request. Please contact the Flexopus team for more information.