Lucca with Flexopus: Automatically synchronize absences
With the Lucca integration, Flexopus connects your HR software directly to workplace management. Absence data from Lucca is automatically imported into Flexopus—no manual maintenance, no duplicate data.
What is the Lucca synchronization?
The Lucca integration is a one-way data interface between the Lucca HR system and Flexopus. Approved absence entries from Lucca are regularly transmitted to Flexopus and assigned to the corresponding user accounts based on their email address.
Flexopus retrieves the following data from Lucca: absence period (start and end date), approval status, absence type, and an optional note. Synchronization occurs automatically in the background—no manual action is required from users.
This is a read-only integration: data cannot be written back to Lucca via Flexopus.
What is the purpose of the integration?
The Lucca integration ensures that absence information from your HR system is visible and usable in your daily work routine. This simplifies office planning and improves team transparency.
Typical use cases for the integration:
- Absence status at a glance: Approved absences from Lucca are automatically displayed in Flexopus. Employees see their own status directly on the home page.
- Colleague availability: In Flexopus, you can see at a glance who is in the office, who is working remotely, and who is away. This facilitates coordination and joint planning.
- Better resource planning: Since absences are known automatically, desks and rooms can be allocated more effectively—without employees having to enter their absences in Flexopus separately.
How easy is the integration?
The Lucca integration is set up via the Flexopus administrator dashboard. Simply select Lucca as your HRIS system and grant the necessary API permissions in your Lucca account. Once connected, synchronization runs automatically—with no further effort required from your team.
The HRIS integration module is available as an optional add-on and can be activated upon request.
Ready to get started? You can find a complete step-by-step guide for setup in our Help Center.
What are the benefits of the integration?
- Automatic synchronization: Absences from Lucca are transferred to Flexopus without manual effort.
- Real-time transparency: Teams can see who is available at any time—for better collaboration in hybrid work environments.
- Fewer errors: Automatic transfer eliminates manual entries and associated sources of error.
- Data protection compliant: Only data necessary for workplace planning is transferred. If desired, the absence type can be anonymized—Flexopus will then only display "absent" instead of the specific reason.
- Simple setup: The connection is established in just a few steps and requires no technical expertise.
- Compatible with over 30 HRIS systems: In addition to Lucca, Flexopus supports numerous other HR platforms using the same integrated approach.
Further integrations
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Questions and answers
What data is transferred from Lucca?
Flexopus reads the following information from Lucca: employee ID, approval status, start and end time of the absence, absence type, and an optional note. All other employee data remains in Lucca and is not transmitted to Flexopus.
What happens if an absence is changed or canceled in Lucca?
Synchronization occurs automatically on a regular basis. Changes in Lucca—such as a cancellation or adjustment of the time period—are updated in Flexopus during the next synchronization. Previously recorded absences are adjusted or removed accordingly.
Is the integration compliant with data protection regulations?
Yes. Flexopus only transfers the data required for displaying absences in workplace management. Additionally, it is possible to opt out of transferring the specific reason for the absence; in this case, Flexopus only stores the status as "absent." The connection is established via a certified API service provider.
Can I enter or change absences in Lucca via Flexopus?
No. The integration is a read-only connection. Absences can only be recorded and managed in Lucca. Flexopus displays the data but does not make any changes to the source.
Is the HRIS module included in the standard Flexopus package?
The HRIS integration module is an optional add-on that can be purchased separately. It is generally available to all customers upon request. Please feel free to contact us if you would like to activate the Lucca integration.