Oracle HCM: Seamlessly synchronize absence data with Flexopus
With the Flexopus integration, absence data from Oracle HCM is automatically transferred to Flexopus, ensuring that bookings and availability are always up to date.
What is the Oracle HCM synchronization?
The Oracle HCM integration connects Flexopus to your HR system via a standardized interface. Absence entries—such as vacation, illness, or other leave—are automatically read from Oracle HCM and saved in Flexopus.
The synchronization is read-only: Flexopus receives data from Oracle HCM but does not make any changes to HR records. Transferred information includes the employee ID, absence type, time period (start and end date), and approval status. You can also configure the system to display only an "Absent" status instead of the specific reason for the absence.
What is the purpose of the integration?
Anyone looking to book a desk or room in the office benefits from knowing which colleagues are actually on-site. This is exactly where the Oracle HCM integration comes in:
- Make absence status visible: Approved absences are automatically imported into Flexopus and are visible directly on the home screen.
- Availability at a glance: Employees can see at a glance who is in the office, who is working remotely, and who is away.
- Better planning: Teams can coordinate their office days more effectively, as absence information is integrated directly into the booking view.
This creates a seamless workflow between HR administration and workspace booking—without manual maintenance or duplicate data entry.
How easy is the integration?
The Oracle HCM integration is set up directly in the Flexopus admin area. As an administrator, you select Oracle HCM as your HRIS system and grant the necessary API permissions. Flexopus then automatically starts synchronizing absence data based on the employees' stored email addresses.
The HRIS integration module is available as an optional add-on and can be provided to all customers upon request.
A complete step-by-step guide for setup can be found in our Help Center.
What are the benefits of the integration?
- Automatic synchronization: Absences from Oracle HCM are updated regularly and automatically in Flexopus—no manual effort required.
- Team transparency: All employees can see who is available at a glance—ideal for planning office days.
- Privacy by design: Only necessary absence data is transferred. The specific reason for an absence can be hidden if desired.
- No duplicate maintenance: HR data only needs to be managed in Oracle HCM and flows automatically into Flexopus.
- Simple setup: The connection is configured in just a few steps via the Flexopus admin area.
- Future-proof: Additional HRIS systems are added continuously. Flexopus already supports over 35 HR platforms.
Additional integrations
.svg)
Questions and answers
Is sensitive health data transferred to Flexopus?
No, not necessarily. You can configure Flexopus to store only a general "Absent" status instead of the specific reason for absence (e.g., illness or parental leave). This allows you to maintain control over what information is visible in the system.
What happens if an absence is changed or deleted in Oracle HCM?
Flexopus synchronizes absence data regularly. Changes or deletions in Oracle HCM are automatically applied in Flexopus during the next synchronization, ensuring employee status is always up to date.
Can Flexopus automatically cancel bookings if someone is absent?
This feature is currently in development. In the future, Flexopus will be able to automatically delete existing reservations when an absence is recorded, freeing up those resources for other employees.
What permissions are required in Oracle HCM?
For the integration, API permissions must be granted in Oracle HCM so that Flexopus can read absence data. Setup is performed by an administrator in Oracle HCM. Flexopus does not write any data back to the HR system.
Is the HRIS module included in the standard Flexopus subscription?
The HRIS integration module is an optional add-on and must be purchased separately. It is generally available to all customers upon request. Please feel free to contact us if you would like to learn more.