PeopleHR with Flexopus: Automatically synchronize absences
The PeopleHR integration connects Flexopus with your HR system and automatically synchronizes your employees' absence data. Once an absence is recorded and approved in PeopleHR, it is transferred to Flexopus – with no manual effort required.
With the PeopleHR integration, relevant information such as absence type (e.g., vacation, illness), duration, and status is transmitted. Flexopus uses this data to accurately reflect employee availability in workspace management. The synchronization is one-way: data flows from PeopleHR to Flexopus. It is not possible to change absence data via Flexopus.
What is the purpose of the integration?
The integration ensures that absence information from PeopleHR is directly visible in Flexopus – without duplicate data entry or manual transfers. This significantly simplifies office planning.
Typical use cases:
- Employees can see their own absence status directly on the Flexopus home screen.
- Teams can see at a glance who is in the office, who is working remotely, and who is away.
- Desk and room bookings can be planned more effectively, as actual attendance is known.
- Coming soon: Bookings can be automatically canceled during absences to free up resources for others.
How easy is the integration?
Setting up the PeopleHR integration is straightforward. As an administrator, navigate to the integration settings in Flexopus, select PeopleHR, and grant the necessary API permissions in your PeopleHR system. The synchronization will then run automatically in the background.
Employees are matched via their email address – additional configuration is generally not required.
Ready to get started? You can find a complete step-by-step guide for setup in our Help Center.
What are the benefits of the integration?
- Automatic synchronization: Absences from PeopleHR appear automatically in Flexopus – no manual effort.
- Better transparency: Everyone can see in real-time who is available and who is not.
- More efficient room planning: Bookings are made based on real attendance data.
- Data protection compliant: Only necessary absence data is transferred. The absence type can be anonymized if desired (e.g., just "absent" instead of a specific reason).
- Simple setup: The integration is quickly configured and runs fully automatically thereafter.
- No system change needed: PeopleHR remains the leading system for HR data – Flexopus simply reads the information.
Further integrations
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Questions and answers
What data is transferred from PeopleHR?
Flexopus synchronizes absence entries with information such as employee ID, time period (start and end date), absence type, status, and an optional note. No personal salary or contract data is transferred.
Can I control which absence types are displayed?
Yes. Flexopus can be configured to display only general absence information – for example, just "absent" without the specific reason like vacation or illness. This allows you to maintain control over what information is visible in the system.
What happens if an absence is changed or deleted in PeopleHR?
The synchronization regularly adopts changes from PeopleHR. If an absence is adjusted or removed in PeopleHR, this is updated accordingly in Flexopus.
Is the HRIS integration included in the standard subscription?
The HRIS integration is an additional module and is not automatically included in the basic subscription. It is available to all customers upon request. Please contact us to learn more about availability and terms.
Does the integration work if employees have different email addresses in PeopleHR and Flexopus?
Absence data is matched via the email address. For the synchronization to work correctly, the email addresses should match in both systems. In case of discrepancies, we recommend standardizing the addresses beforehand.