Zoho People with Flexopus: Seamlessly synchronize absences
Connect Zoho People with Flexopus to ensure that absence data from your HR system is automatically factored into workspace planning. This keeps everyone informed without the need for manual updates.
What is the Zoho People synchronization?
The Zoho People integration connects Flexopus to your HR system via a standardized interface. Absence data—such as vacation, illness, or other leave—is retrieved from Zoho People and automatically transmitted to Flexopus.
The synchronization is read-only: Flexopus receives data from Zoho People and makes it available for resource planning. Changes to absences are made directly in Zoho People and automatically adopted by Flexopus.
The following information is transferred: employee ID, approval ID, start and end date of the absence, status, absence type, and optional notes.
What is the purpose of the integration?
The integration ensures that absence information from Zoho People is visible directly in Flexopus, eliminating the need for employees or administrators to maintain data in two places.
Typical use cases include:
- View absence status: Approved absences are automatically synced to Flexopus. Employees can see their status directly on the home page.
- Check colleague availability: Flexopus shows at a glance who is in the office, working remotely, or away. This significantly simplifies planning team days and booking workspaces.
- Optimize resource usage: Since absences are known in real time, available workspaces can be specifically allocated to other employees.
How easy is the integration?
Setting up the Zoho People integration is straightforward and takes just a few steps. As an administrator, navigate to the integration settings in Flexopus, select Zoho People, and grant the necessary API permissions in your HR system. Flexopus will then automatically synchronize absence data based on your employees' email addresses.
Ready to get started? You can find a complete step-by-step guide for setup in our Help Center.
What are the benefits of the integration?
- Automatic synchronization: Absence data from Zoho People is transferred regularly and automatically—no manual effort, no outdated information.
- Real-time overview: Everyone involved can see who is available at any time—directly in the Flexopus interface.
- Data protection compliant: Only necessary absence data is transferred. Optionally, the synchronization can be configured to store only a general "absent" status instead of specific absence types (e.g., illness).
- Fewer errors: Automated reconciliation eliminates manual entries and the associated sources of error.
- Seamless integration into existing processes: The integration fits into your existing HR infrastructure without changing current workflows.
- Simple setup: Configuration requires no special technical knowledge and is accessible via the Flexopus dashboard.
Additional integrations
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Questions and answers
Which absence data is transferred from Zoho People?
Flexopus synchronizes absence entries, including start and end dates, status, absence type, and optional notes. The transfer is based on the employee's email address.
Are sensitive health data such as medical diagnoses transferred?
No. Only absence information relevant to workplace planning is transferred, such as whether someone is absent and for what period. Diagnoses or medical details are not transmitted. Additionally, the integration can be configured to store only the general status "absent" instead of the specific absence type.
What happens if an absence is changed or deleted in Zoho People?
Changes and deletions in Zoho People are automatically applied in Flexopus during the next synchronization. The data in Flexopus thus always reflects the current status from your HR system.
Can I edit absence data directly in Flexopus?
No. The synchronization is intentionally designed as a read-only connection. Absences are managed exclusively in Zoho People and transmitted from there to Flexopus. This ensures that Zoho People remains the primary HR system.
Is the HRIS integration included in the Flexopus standard package?
The HRIS integration module is an optional add-on and is purchased separately. It is generally available to all customers upon request. If you have questions regarding availability, please feel free to contact the Flexopus team.