Flexopus News
2023-12-06
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Keep an overview in the office with the Flexopus attendance display
Who is actually in the office today? The article shows how Flexopus' presence display is revolutionizing collaboration in hybrid teams. Stop guessing: Learn how to find colleagues with just one click, plan meetings efficiently and increase social interaction in the office. A smart feature for greater transparency and lively cooperation in the workplace.
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When you head to the office in the morning, you might remember that you forgot to ask your colleagues if they'll be in the office that day. This is of course particularly annoying if you are planning a meeting with them, need to sort out other matters or simply want to spend a lunch break together. Or maybe you're curious who will be in the office that day and who you'll be sitting next to today. Use the Flexopus presence display to see at a glance who is in the office that day!
What exactly is the presence indicator?
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The attendance display is part of our display app and is an optional module of Flexopus. The display app can be connected to any smart TV or tablet with kiosk mode in just a few steps. With the Flexopus presence indicator you can view the workplace bookings of your colleagues' profile information for the current day. You can easily check the seating arrangement and see who is occupying each workplace. This optional module can be strategically placed in the entrance area of the office to get a comprehensive overview of the workforce present.
Why is this feature useful?
It's always comforting to know who's in the office on a given day and gives you the opportunity to work more effectively with your colleagues. Whether you're planning spontaneous meetings or simply want to have a coffee with your favorite colleague during your lunch break, the presence indicator makes improvised interactions easier. Communication is significantly simplified when you know in advance that a specific person is working from home. This allows you to contact the person directly via teams or similar platforms instead of looking for them in the office.
With the live plan function, you can access a comprehensive map view of the occupied workstations. This not only gives you valuable insights into your colleagues' working hours, but also allows you to see who is sitting nearby. If you haven't booked a seat for the day yet, the ad can be useful for making well-informed decisions about where you want to sit. If you want to change your workplace to sit closer to a specific colleague, the system allows you to easily change your desk layout.
How can I change my workplace?
It's very easy! You can change your booking either via the Flexopus app on your smartphone or using the handy Flexopus QR code. Simply go to the free table of your choice and scan the QR code, which is glued to the table. If it is really not yet occupied, you are logged in to this workstation immediately after scanning and are also automatically checked in if you have activated this function.
Okay, but what if our company has multiple floors?
No problem, with the Flexopus presence indicator, you can easily connect multiple floors with just one display. This feature makes it easier for employees to find each other on each floor and allows them to plan their seating arrangements according to their comfort or collaboration preferences.
Our sales team will be happy to answer any questions you may have about the attendance report!
Frequently Asked Questions summarized
How does Flexopus' presence indicator solve the coordination problem in hybrid teams?
In hybrid models, it is often a matter of luck whether you meet your team members in person. The attendance display creates full transparency here: Employees can see in real time who is already in the office or for which days colleagues have made bookings. This makes it possible to plan your own office days in a targeted manner. Instead of sitting alone at a desk, teams can synchronize their presence times so that important meetings and social exchange take place in person. This strengthens team spirit and makes a trip to the office much more valuable.
What are the benefits of the search function for colleagues within the Flexopus platform?
The search function saves valuable time and reduces frustration in everyday work. Using the dashboard, users can search specifically for names and immediately see at which workplace the person they are looking for is sitting. In large offices or across several floors, this is a huge gain in efficiency. It also promotes cross-departmental collaboration, as you can spontaneously see whether contacts from other projects are available. The ad serves as a digital bridge between remote work and physical presence, which massively simplifies communication within the company.
How is employee data protection ensured when displaying attendance?
Flexopus focuses on security and privacy. The presence display is GDPR-compliant and offers flexible privacy settings. Employees usually have full control over whether their status and seat are visible to others or not. Companies can also define which information can be shared within teams or across departments. The aim is to promote collaboration without creating a feeling of surveillance. This creates transparency based on trust and voluntariness.
Last updated:
2026-03-13
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