Flexopus News
2023-12-06
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Keep track of the office with the Flexopus attendance display
Who is actually in the office today? This article shows how the Flexopus presence display is revolutionizing collaboration in hybrid teams. No more guessing: learn how to find colleagues with a click, plan meetings efficiently, and boost social interaction in the office. A smart feature for more transparency and a vibrant workplace.
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When you head to the office in the morning, you might realize you forgot to ask your colleagues if they would be in that day. This is naturally frustrating if you are planning a meeting with them, need to clarify other matters, or simply want to spend your lunch break together. Or perhaps you are curious about who will be in the office and who you will be sitting next to. Use the Flexopus presence display to see at a glance who is in the office that day!
What exactly is the presence display?
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The presence display is part of our Display App and is an optional module for Flexopus. The Display App can be linked to any smart TV or tablet with kiosk mode in just a few steps. With the Flexopus presence display, you can view your colleagues' desk bookings for the current day, complete with profile information. You can easily check the seating plan and see who is occupying individual desks. This optional module can be strategically placed in the office entrance area to provide a comprehensive overview of the staff present.
Why is this feature useful?
Es ist immer beruhigend zu wissen, wer an einem bestimmten Tag im Büro anwesend ist, und bietet Ihnen die Möglichkeit, mit Ihren KollegInnen effektiver zusammenzuarbeiten. Ganz gleich, ob Sie spontane Besprechungen planen oder einfach nur in der Mittagspause einen Kaffee mit Ihrem Lieblingskollegen trinken möchten, die Anwesenheitsanzeige erleichtert improvisierte Interaktionen. In Kombination mit einem Raumbuchungssystem wie Flexopus können Sie zudem direkt prüfen, welche Besprechungsräume verfügbar sind, und gemeinsame Termine noch einfacher organisieren. Die Kommunikation wird deutlich vereinfacht, wenn Sie im Voraus wissen, dass eine bestimmte Person im Home Office arbeitet. Auf diese Weise können Sie die Person direkt über Teams oder ähnliche Plattformen kontaktieren, anstatt sie im Büro zu suchen.
With the live plan feature, you can access a comprehensive map view of occupied desks. This not only gives you valuable insights into your colleagues' working hours but also lets you see who is sitting nearby. If you haven't booked a desk for the day yet, the display can be useful for making informed decisions about where you want to sit. If you want to change your desk to sit closer to a specific colleague, you can easily change your desk assignment using the system.
How can I change my desk?
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It is very simple! You have the option to change your booking either via the Flexopus app on your smartphone or via the convenient Flexopus QR code. Simply go to the free desk of your choice and scan the QR code attached to the desk. If it is truly still unoccupied, you will be booked into that desk immediately after scanning and also automatically checked in, provided you have enabled this function.
Okay, but what if our company has multiple floors?
No problem; with the Flexopus presence display, you can effortlessly connect multiple floors with just one display. This feature makes it easier for employees to find each other on any floor and allows them to plan their seating arrangements according to their convenience or collaboration preferences.
If you have any questions about the presence display, our sales team is happy to help!
The most important questions summarized
How does the Flexopus presence display solve coordination issues in hybrid teams?
In hybrid models, meeting team members in person is often a matter of luck. The presence display creates full transparency: employees see in real time who is already in the office or which days colleagues have booked. This allows for targeted planning of office days. Instead of sitting alone at a desk, teams can synchronize their attendance to ensure important meetings and social interaction happen in person. This strengthens team spirit and makes coming to the office much more valuable.
What are the benefits of the colleague search function within the Flexopus platform?
The search function saves valuable time and reduces daily frustration. Users can search for names via the dashboard and immediately see where a person is sitting. In large offices or across multiple floors, this is a huge efficiency gain. It also promotes cross-departmental collaboration, as you can spontaneously see if contacts from other projects are available. The display acts as a digital bridge between remote work and physical presence, which significantly simplifies communication within the company.
How is employee data protection ensured when displaying attendance?
Security and privacy are the focus at Flexopus. The presence display is designed to be GDPR-compliant and offers flexible privacy settings. Employees generally have full control over whether their status and desk location are visible to others. Companies can also define which information may be shared within teams or across departments. The goal is to promote collaboration without creating a sense of surveillance. This creates transparency based on trust and voluntariness.
Last updated:
2026-10-30
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