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5 good reasons for desk sharing
Desk sharing: Flexibility in everyday working life! Individual workplace choice, sharing, enthusiasm, well-being, organization, positive work culture - discover the advantages.
Desk Sharing Software
Desk sharing software for hybrid businesses
Flexopus' desk sharing software makes booking a workspace easier than ever! Employees can book their desk via the user-friendly app – flexibly, regardless of location and in real time.
Already in use in over 4,000 offices!
Simple desk sharing tool
Top features of the Flexopus Desk Sharing App
Discover the core features of the Desk Booking Software Flexopus – the smart booking system for an optimally utilized office.
Interactive floor plans
The professionally and modernly prepared building floor plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the right job at first glance. With the integrated Flexopus Floorplanner, administrators can create and edit floor plans directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus you can manage both flexibly bookable workspaces and permanently assigned workspaces. In addition, employees can also make a booking for mobile working or working from home. With Flexopus, you can individually implement the hybrid work concept that suits your company. We'd be happy to advise you!
Administration with groups
Not all workplaces should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor, or even just for individual workstations.
Who is in the office today?
With the Flexopus Live plan, colleagues' workplace reservations can be viewed at a glance - either directly on the interactive floor plan or in a calendar view with various filter options. This allows employees to plan their perfect work week and arrive at the office when their (favorite) colleagues are also there.
Smart Office Statistics
On which days is the office busy or quiet? What are the most popular jobs? Flexopus statistics allow you to measure and analyze office utilization. The occupancy rate can be calculated per building, per floor, or per workplace. With this data, you can perfectly optimize your office space and save money.
Book a live demo!
Are you interested or do you have any questions?
What is desk sharing software?
Desk sharing software – also known as a workplace booking system – enables the flexible reservation and management of desks in hybrid office environments. It replaces fixed seating arrangements with free choice of seats via software and helps companies to use their space efficiently and according to their needs.
From the rigid office to the agile workspace
What desk sharing software can do for your company
A modern workplace booking system makes your office flexible. It breaks down rigid structures and creates space for needs-based use. This offers you three key advantages:
Reduce rent costs
Make unused vacant space visible and adapt your office space to actual needs. This way you can noticeably save on rent and utility costs without sacrificing space.
Space optimization
Use your space more intelligently: Transform unused desks into attractive focus zones or meeting rooms – based on what your team really needs in their daily work.
Promoting cooperation
Bring some movement into your daily office routine. The free choice of seating creates new impulses and spontaneous exchange across departments, thereby strengthening team spirit and creativity.
What makes Flexopus special?
Why Flexopus as Desk Sharing Software
Flexopus combines security, flexibility and user-friendliness in a modern workplace management solution - discover some of the advantages.
Hosted in Germany
For secure data storage, Flexopus is hosted in Germany on dedicated servers of Hetzner Online GmbH.
ISO 27001 certified
Flexopus is certified by TÜV Rheinland according to ISO 27001:2022 and therefore offers certified information security for your company.
For all office sizes
Whether you manage a small office or multiple locations – Flexopus can be individually scaled.
Fair billing model
We bill transparently based on resources rather than the number of users - especially practical for companies with many employees.
Fast onboarding
Thanks to our intuitive structure, Flexopus is ready to use in no time, so you can start being productive right away.
Floorplanner
With the integrated editor, you can easily customize your floor plans yourself and move or add resources with just a few clicks.
Accessibility
Our software is designed to be equally easy and fully accessible to all employees.
Usable across devices
Whether on desktop, tablet or smartphone – Flexopus is location-independent and ready for use on any device.
Book fixed, flexible and home office workspaces
Your desk sharing app for hybrid work models
The clear presentation of your office space enables easy booking of flexible desks and supports modern work models such as New Work and Hybrid Work.
Managing flexible workplaces
Decide which workstations can be booked, define special features, or temporarily block tables.
Assign jobs permanently
Workstations can also be permanently assigned to a person, unless all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Home Zone Area
Home Zone areas can also be displayed visually to control bookings.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Available workspace
This workspace is available for reservation.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Permanent workplace
This resource is reserved for another colleague.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Booked workspace
This workspace has already been booked by someone.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Locked workstation
This workstation has been locked by an administrator.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Your workplace
You have booked this workspace today.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Printer / Equipment
For better orientation, equipment can also be presented visually.
Book a live demo!
Are you interested or do you have any questions?
Integration options for external tools in Flexopus
Seamless integration with the desk sharing system
Whether single sign-on with Microsoft and Google or synchronization with HRIS systems, the Flexopus Desk Sharing Tool integrates seamlessly into existing workflows and optimizes the booking process for hybrid work environments.
Frequently Asked Questions
Questions and answers
How does the hot desk application Flexopus work?
Flexopus, a hot desk application that has won the German Design Award, enables the easy and quick booking of flexible workspaces. Users of the app book their resources in just three steps: 1. Select period 2. Select location or floor 3. Select and book a workspace. Optionally, you can also filter by features and favorites.
From what company size does a hot desking app become worthwhile?
A hot desking app is usually worthwhile for companies with around 20 or more employees, especially if hybrid working models exist. In larger teams and with changing attendance, desk sharing leads to better utilization of office space and reduces unused workstations and thus office costs. From this company size onwards, a hot desking app like Flexopus makes sense to facilitate flexibility and organization.
Why is a desk sharing software useful?
A desk sharing software enables companies to use office space efficiently and support hybrid working models. Employees can flexibly book desks, which saves costs and promotes collaboration. It also helps to avoid bottlenecks, create transparency about available places and take individual workplace preferences into account.
Is it possible to test the Flexopus desk sharing software for free?
Yes, you can test the Flexopus desk sharing software free of charge and without obligation for 30 days. During the trial period, you will have access to all the important functions to get to know the software in your work environment and to see how it optimizes your office management. Simply contact our sales team to receive the link.
Discover more
Blog posts about desk sharing software
CONTACT
Ready for the next step?
Bring structure to your daily work routine. We will show you how intelligent workplace management can save you time, reduce costs and sustainably increase satisfaction in your team.
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