Hybrid working with shared desk software
With Flexopus' shared desk software, managing and booking flexible workspaces is easier than ever. Support hybrid working models and optimize your office organization – intuitively, quickly and reliably.
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Features of the shared desk software
Interactive office plans
The professionally and modernly prepared building plans in Flexopus ensure a visually simplified booking process. This way, employees are guaranteed to find the desired workplace at first glance. With the integrated map editor, administrators can create and edit maps directly in the application.
Flexible vs. fixed vs. mobile workplaces
With Flexopus, both flexibly bookable workstations and permanently assigned workstations can be managed. In addition, employees can also make a booking for mobile working or home office. With Flexopus, you can individually implement the hybrid work concept that suits your company. We would be happy to advise you!
Management with groups
Not all workstations should always be bookable for every employee. Control employee permissions using user groups in Flexopus and create exclusive home zones for your teams or departments. You can assign permissions per building, floor or even just for individual workstations.
Who is in the office today?
With the Flexopus Live Map, you can see your colleagues' workstation reservations at a glance - either directly on the interactive building plan or in a calendar view with various filter functions. Plan your perfect work week and come to the office when your (favorite) colleagues are there.
Smart Office Statistics
On which days is there a lot or little going on in the office? What are the most popular jobs? With the statistics in Flexopus, you can always keep an eye on the occupancy of your offices. The utilization rate can be calculated per building, per floor or per workplace. With this data you can perfectly optimize your office space and save money.
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Shared desk software for hybrid offices
Managing flexible workplaces
Decide which workstations can be booked, store special features or temporarily block tables.
Assign jobs permanently
Workstations can also be permanently assigned to a person, provided that not all employees participate in the flexible desk sharing model.
Map home office
Anyone who wants to work from home or mobile can enter this information in Flexopus so that colleagues know who is working remotely and when.
Home Zone Area
Home Zone Area
Home Zone Area
Home Zone Area
Available workspace
Available workspace
Available workspace
Available workspace
Permanent workplace
Permanent workplace
Permanent workplace
Permanent workplace
Booked workstation
Booked workstation
Booked workstation
Booked workstation
Locked workstation
Locked workstation
Locked workstation
Locked workstation
Your workplace
Your workplace
Your workplace
Your workplace
Printer / Equipment
Printer / Equipment
Printer / Equipment
Printer / Equipment
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Book a demo call!
Are you interested or have questions?
The Shared Desk Software can do all this
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Check-in function
The check-in function allows you to obtain digital confirmation of attendance.
Real-time overview
Colleagues can use the app to see in real time who is sitting where and whether their favorite seat is still free.
Permanent workplaces
Assign specific seating to employees who require permanent desk space.
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Interactive maps
Our intuitive office plans visually display available workstations and simplify booking.
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QR code booking
Scan the QR code displayed on the table with your smartphone and reserve your workstation spontaneously.
Home office
Employees can plan home office days, view attendance, and coordinate hybrid work models seamlessly.
Calendar integration
With calendar integration, bookings made via iCal file are visible directly in the Google or Outlook calendar.
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Booking confirmations
Flexopus sends booking confirmations and daily overviews to inform users about their reservations.
Book a demo call!
Are you interested or have questions?
Why do you need shared desk software?
Book a shared desk in just 3 steps
With Flexopus, you can book shared desks quickly and easily in just 3 steps: select the date and time, choose the building, select the shared desk - done! Flexopus supports flexible working models and optimal office organization.
Book a shared desk in just 3 steps
With Flexopus, you can book shared desks quickly and easily in just 3 steps: select the date and time, choose the building, select the shared desk - done! Flexopus supports flexible working models and optimal office organization.
Conveniently filter by desired features
With Flexopus you can easily filter your shared desk workspace according to desired features, such as: Monitor, standing desk or docking station. This way you can quickly find the ideal place for your individual requirements.
Conveniently filter by desired features
With Flexopus you can easily filter your shared desk workspace according to desired features, such as: Monitor, standing desk or docking station. This way you can quickly find the ideal place for your individual requirements.
Find your favorite colleagues and favorite tables in no time
With Flexopus, you can save your favorite colleagues and preferred workspaces so you can find them quickly and easily the next time you book, making collaboration and your everyday work even easier.
Find your favorite colleagues and favorite tables in no time
With Flexopus, you can save your favorite colleagues and preferred workspaces so you can find them quickly and easily the next time you book, making collaboration and your everyday work even easier.
Practical group management with Flexopus
With Flexopus' group management, you can easily organize your employees' department and group affiliations. This opens up numerous possibilities, such as managing access rights, booking limits and other functions.
Practical group management with Flexopus
With Flexopus' group management, you can easily organize your employees' department and group affiliations. This opens up numerous possibilities, such as managing access rights, booking limits and other functions.
Interfaces and integrations of the shared desk software
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Questions & Answers
What is shared desk software and how does it work?
It offers features such as booking workstations, meeting rooms and parking spaces, a real-time overview of colleagues present, and check-in and check-out options. This ensures that there are no bottlenecks in office presence due to shared workspaces.
What features are included in shared desk software?
The shared desk software Flexopus offers comprehensive features such as booking workstations, meeting rooms and parking spaces as well as interactive map navigation and calendar integration. It enables check-in/check-out, offers detailed analytics, group and access management, and mobile availability. In addition, Flexopus can be seamlessly integrated into the Google Suite as well as Microsoft Outlook and Microsoft Teams.
What are the advantages of using shared desk software?
A key advantage of shared desk software is the optimized use of office space, the promotion of collaboration among colleagues and the simplified organization of hybrid office concepts with desk sharing. It also creates transparency about available workplaces, helps companies reduce costs and increases employee satisfaction through flexible and needs-based workplace design.
How can shared desk software contribute to productivity?
Shared desk software simplifies workplace booking, saves time and minimizes search effort. It also supports employees in planning their workday by allowing them to filter according to required features such as height-adjustable tables or docking stations. In addition, it provides real-time transparency about the availability of workstations, thus facilitating coordination with colleagues. Thus, the productivity can be increased.
Is shared desk software GDPR compliant?
The shared desk software Flexopus complies with GDPR requirements and ensures secure data processing. Hosted on servers in Germany, it protects users' personal data through comprehensive security measures and extensive data protection settings. Flexopus follows the principle of "Privacy by Default" and focuses on protecting privacy. This allows employees to anonymise their names, among other things.
Can you also book workstations for guests using shared desk software?
The shared desk software Flexopus allows you to reserve workstations for guests when the function is activated. Employees can easily book workstations for external visitors. In addition, Flexopus provides a solution for registering and documenting guests in the office with the “Visitor Management” module, including integration for reception or gate.
Blog posts on the topic of shared desk
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